Defense Finance and Accounting Service. Michael Turner & Stephanie Smith. Integrity - Service - Innovation. Integrity - Service - Innovation

Transcription

1 DFAS Office of Small Business Programs & DFAS Contract Services Directorate Presents : A glimpse into DFAS Office of Small Business Programs and DFAS Contract Services Directorate Defense Finance and Accounting Service Michael Turner & Stephanie Smith Integrity - Service - Innovation Integrity - Service - Innovation

2 Who do we support for Contracting at DFAS? 5/11/2017 Integrity - Service - Innovation 2

3 DFAS Office of Small Business Programs (OSBP) DFAS OSBP Mission: To maximize opportunities for small businesses to contribute to national security by providing combat power for our troops and economic power for our nation. Our overall OSBP Vision: We are a network of Small Business Professionals with common values, shared information and regular communication who partner with acquisition professionals seeking small businesses to fulfill DoD procurement requirements. 5/11/2017 Integrity - Service - Innovation 3

4 DFAS OSBP Emphasis on Small Business per DoD Directive Ensure fair proportion of DoD total purchases, contracts, and subcontracts be placed with small business concerns. Acquisitions $3,000 - $150,000 automatically reserved exclusively for small business if 2 or more small businesses can perform at competitive market prices. Small Business is the entrepreneurial spirit of America! ۰ 28.8M Small Businesses in the US as of 2016 and account for 99.7% of all business in the U.S.! ۰ Small businesses have consistently played a major role in economic growth and create more jobs than large business! ۰ Between mid 2009 and the middle of 2013, 60% of jobs created were from small business! if all it took to have a successful business was a road in front of your house and an Internet connection, then everyone would have a small business -- but they don t. It takes more than that. It takes hard work. It takes smarts. But most of all it takes it takes sacrifice. The American dream is about seeing a need in the free market and deciding to risk everything you have now and in the future to fill that need in an innovative way with the hopes of profiting in the future. -- Kyle Koehler, Small Business Owner, K.K. Tool Company Springfield OH 5/11/2017 Integrity - Service - Innovation 4

5 DFAS Office of Small Business Programs (DFAS-OSBP) 10 Tips for Marketing to DoD 1. Follow the money. 2. Arm yourself with information and facts, not emotion. 3. Find your niche. Don t try to be everything to everybody. 4. Target your market and understand your prospective customer s mission, environment, challenges and hot buttons. 5. Meet with Small Business Professionals. 6. Don t provide a standard, canned presentation to potential customers. Research their requirements and understand their challenges. 7. Explain how your service or product has a positive impact on a project s cost, schedule and performance. 8. Identify your differentiators what separates you from other great performers? 9. Translate the relevancy of your past performance; don t expect a prospective customer to do it for you. 10. When you meet with Program Managers and Contracting Officers, be prepared to discuss a real requirement, not your generic capabilities. 5/11/2017 Integrity - Service - Innovation 5

6 DFAS Office of Small Business Programs (DFAS-OSBP) The 3 P s : Performance! Performance! Performance! SB mistakes are magnified, thus contract performance missteps can close the door to future DoD agency business 5/11/2017 Integrity - Service - Innovation 6

7 DFAS Contracting Operations WHAT IS THE CONTRACTING OFFICER RESPONSIBLE FOR IN HELPING A CUSTOMER? Obtain the contract services or supplies that meet DFAS mission requirements Collaborate with stakeholders to create the complete acquisition requirements package Guide our customers through the Acquisition Process Acquisition Process Step 1 - Requirements Definition Step 2 - Acquisition Strategy Step 3 - Request for Quote (RFQ) (NASA SEWP, GSA, ESI, FEDBIZOPPS, etc.) Step 4 - Evaluation Phase Step 5 - Contract Award Step 6 - Post Award 5/11/2017 Integrity - Service - Innovation 7

8 DFAS Contracting Operations IMPORTANT ITEMS A CONTRACTING OFFICER SHOULD HAVE IN THE CONTRACT: 1. Contract Number and Order Number 2. Description of Needs and the CLIN Lines associated with them 3. Delivery Address and DoDAAC Code 4. Contractor s Address and Cage Code 5. Wide Area Workflow Payment Instruction Clause (WAWF) Should list the WAWF Acceptor and Contact Information Should list DoDAAC Code for WAWF Acceptor and Payment Office DoDAAC Code 5/11/2017 Integrity - Service - Innovation 8

9 DFAS Contracting Operations General FYI s : 1. If you have any questions regarding the terms and conditions of the contract you should reach out to the Contract Officer Representative (COR), Contract Specialist, or the Contracting Officer at any time. 2. If you are going to be late on a deliverable or shipment please contact the Contracting Officer. 3. If the program office is requesting you to add additional work to the contract please contact the Contracting Officer. 5/11/2017 Integrity - Service - Innovation 9

10 Questions Integrity - Service - Innovation