DEPARTMENT OF HUMAN RESOURCES

Transcription

1 DEPARTMENT OF HUMAN RESOURCES I. MISSION STATEMENT The mission of the Department of Human Resources (HR) is to provide administrative services in the areas of human resources including: employee benefits, NSB Safe Workplace Plan, salary administration, human resources development, personnel records, employment and employee relations to the employees and residents of the North Slope Borough. The Department of Human Resources (HR) is an essential and indispensable force in facilitating the accomplishments of the North Slope Borough s mission by providing services and administering benefits that promote the security and well-being of the North Slope Borough s most important resource its employees. II. DEPARTMENT RESPONSIBILITIES Provide an applicant pool with the best qualifications and representing a broad cross-section of the community from which the North Slope Borough may assemble a high quality, diverse workforce; Be responsive to questions and concerns of employees regarding all aspects of their employee/employer relationship to include recruitment; Assure that the North Slope Borough employees are receiving the best possible combination of employee benefits, especially in the area of medical care; Ensure that the salaries paid to the North Slope Borough employees are both attractive and competitive in the job market, and require comparable market survey for job description revisions; Develop and administer personnel policies, rules, regulations, and procedures consistent with North Slope Borough ordinances; Assure compliance with all internal and external rules and regulations within which the North Slope Borough is required to operate regarding the area of human resources; Provide North Slope Borough employees, unemployed and underemployed residents opportunities for professional development through effective training programs and career development; Work as a team to develop partnerships through continuous open communication with our employees and our communities; Promote personal and professional growth as well as job satisfaction for all the North Slope Borough staff, and fostering an environment in which employees creativity, productivity and risk taking are recognized, valued and encouraged; Respect and celebrate the diverse world in which we live and work and actively promote diversity in our workforce. Provide continuing education in the applicable personnel policies, rules, regulations and procedures. H - 1

2 A. CENTRAL DIVISION The role of the Central Division is to ensure compliance with Federal and State regulations, NSB Code of Ordinances, NSB Rules and Regulations and NSB policies and procedures, with regard to employment. The central division is also responsible for observation and protection of the rights of all NSB employees and community members, to ensure fair and equitable personnel decisions and to effectively administer and interpret grants, benefit contracts, policies and the NSB Safe Workplace Plan. The Central Division works in conjunction with the Law Department to ensure that all decisions meet Federal, State and NSB guidelines. B. EMPLOYEE RELATIONS DIVISION The ER Division will be responsible for the records management, compensations and benefits program, administer drug & alcohol testing according to federal regulations (49 CFR Part 40). The division will ensure fair and equitable treatment for all North Slope Borough employees. To administer the NSB Compensation Plan in a manner that is fair and consistent and in compliance with Department of Labor regulations. In addition, the role of the Employee Relations Division is to ensure compliance with Federal and State Regulations, NSB Code of Ordinances, NSB Rules and Regulations and NSB Policies and Procedures, with regard to employment. C. TRAINING AND DEVELOPMENT DIVISION The role of the Training & Development Division is the creation of a pool of employable individuals utilizing North Slope Borough and outside grant funds. The program is designed to provide entry level training for unemployed & underemployed residents, and advancement training for residents and North Slope Borough employees with more established job skills to enhance performance. D. RECRUITING DIVISION The Recruiting Division is responsible for recruiting the best qualified individuals for North Slope Borough positions. The division will ensure fair and equitable treatment for all NSB applicants and residents. To provide information on job opportunities to all residents on the North Slope who are interested in employment with the NSB. To administer the NSB Compensation Plan in a manner that is fair and consistent and in compliance with Department of Labor regulations. In addition, the role of the Recruiting Division is to ensure compliance with Federal and State Regulations, NSB Code of Ordinances, Rules and Regulations and Policies and Procedures, with regard to employment. H - 2

3 III. GOALS AND OBJECTIVES GOAL 1: HUMAN RESOURCES MANAGEMENT (HRM) WILL ASSIST DEPARTMENTS IN THEIR EFFORTS FOR SUCCESSION PLANNING AND TO CONTINUE TO RECRUIT, RETAIN AND DEVELOP A DIVERSE MANAGEMENT AND STAFF THAT POSSESS THE CORE COMPETENCIES NEEDED FOR PERSONAL AND INSTITUTIONAL SUCCESS. Obj. 1.1: Provide tools and techniques that directors, managers and supervisors can use to assess and improve their efforts for succession planning and to continue to recruit, hire, train, promote and retain individuals from diverse groups. GOAL 2: CONTINUE TO ADMINISTER THE FEDERAL DRUG AND ALCOHOL TESTING PROGRAM AND FURTHER EVALUATE A NON- FEDERAL DRUG AND ALCOHOL TESTING PROGRAM. GOAL 3: CONTINUE TO DEVELOP AND IMPLEMENT TRAINING PROGRAMS FOR EMPLOYEES, SUPERVISORS, UNEMPLOYED AND UNDEREMPLOYED RESIDENTS OF THE NORTH SLOPE BOROUGH. Obj. 3.1 Obj. 3.2 Continue to identify and develop the kind of employees the North Slope Borough will require in the future. Continue to develop strategies and programs to provide support, networking and mentoring opportunities for new staff, especially for those from under-represented groups. GOAL 4: PROMOTE AND CONTINUE NSB PAPERLESS ONLINE RECRUITING, APPLICATION, AND HIRING SYSTEM THROUGH NEO-GOV Obj. 4.1 Train HR Recruiting division staff fully on NEO- GOV system. Obj. 2.1: Continue to evaluate the DOT-required drug testing program to ensure compliance with Federal laws Obj. 4.2 Train hiring managers on NEO-GOV process prior to full implementation. Obj. 2.2: Update and evaluate the non-federal drug and alcohol testing employee handbook and supervisor s manual. Obj. 4.3 Transition from current paper process of requisition, posting, application distribution, and hiring processes when NEO-GOV goes live. H - 3

4 North Slope Borough Department of Human Resources Personnel Board Director of Human Resources Deputy Director Employee Relations Administrative & Office Support Recruiting Training & Development H - 4 *Includes two 50% grant funded positions

5 Business Unit and Division FTE 15 FTE 16 FY14-15 Total HUMAN RESOURCES FY Operating Summary Personal Services Contractual Services Supplies Equipment Other FY15-16 Total Change from Prior Year % Change HUMAN RES.CENTRAL OFFICE ,194,178 3,441, ,629 73,200 79, ,530, ,217 8 % HUMAN RESOURCES JOB PROGRAM ,637 1,009, ,009, , % Grand Total ,793,815 4,451, ,629 73,200 79, ,539, , % H - 5

6 Expenditure Type HUMAN RESOURCES Department Total Actual Year Actual Year Final Actual 6 months % Change Personal Services Total Permanent Wages 1,516,940 1,617,379 1,912, , % 2,038,847 Total Permanent Overtime Wages 1,687 2,678 19, % 19,098 Total Temporary Wages 70, , , , % 1,007,525 Total Temporary Overtime Wages Total Benefits 1,140,889 1,221,920 1,209, , % 1,385,661 Total Personal Services 2,729,828 3,338,899 3,779,882 1,741, % 4,451, Contractual Services Total Communications 29,199 25,988 32,250 13, % 32,250 Total Contributions & Municipal Support Total Maintenance Services 16,717 15,912 16,550 7, % 16,550 Total Insurance & Bonding Reserves Total Professional Services 34, ,964 64,560 14, % 110,410 Total Rents and Utilities 361, , , ,967 (8.3)% 378,800 Total Travel and Lodging 101,694 70, ,396 29,199 (1.1)% 199,083 Total Other Services & Expenses 39,596 71, ,136 24,073 (1.8)% 198,536 Total Contractual Services 582, , , , % 935, Supplies Total Fuel 2,691 1,898 2, (36.0)% 1,500 Total Supplies-Buildings & Grounds 7, , % 7,200 Total Supplies-Non-Buildings & Grounds 35,199 44,338 64,500 18, % 64,500 Total Supplies 45,273 46,281 74,044 18,667 (1.1)% 73, Equipment & Replacement Parts Total New Equipment Under $5,000 6,213 18,141 7,700 6, % 7,700 Total Equipment & Parts Under $5, , % 2,000 Total Equipment & Parts Over $5, ,000 Total Equipment & Replacement Parts 6,525 18,141 9,700 6, % 79,700 Grand Total 3,364,415 4,078,349 4,793,815 2,200, % 5,539,660 H - 6 Human Resources Total

7 Expenditure Type HUMAN RES.CENTRAL OFFICE Actual Year * Actual Year Final Actual 6 months % Change Personal Services Total Permanent Wages 1,516,940 1,617,379 1,912, , % 2,038,847 Total Permanent Overtime Wages 1,687 2,678 19, % 19,098 Total Temporary Wages 70, ,410 99,374 50, % 102,355 Total Temporary Overtime Wages Total Benefits 1,140,889 1,190,389 1,149, , % 1,281,566 Total Personal Services 2,729,828 2,965,856 3,180,245 1,414, % 3,441, Contractual Services Total Communications 29,199 25,988 32,250 13, % 32,250 Total Contributions & Municipal Support Total Maintenance Services 16,717 15,912 16,550 7, % 16,550 Total Insurance & Bonding Reserves Total Professional Services 34, ,964 64,560 14, % 110,410 Total Rents and Utilities 361, , , ,967 (8.3)% 378,800 Total Travel and Lodging 101,694 70, ,396 29,199 (1.1)% 199,083 Total Other Services & Expenses 39,596 71, ,136 24,073 (1.8)% 198,536 Total Contractual Services 582, , , , % 935, Supplies Total Fuel 2,691 1,898 2, (36.0)% 1,500 Total Supplies-Buildings & Grounds 7, , % 7,200 Total Supplies-Non-Buildings & Grounds 35,199 44,338 64,500 18, % 64,500 Total Supplies 45,273 46,281 74,044 18,667 (1.1)% 73, Equipment & Replacement Parts Total New Equipment Under $5,000 6,213 18,141 7,700 6, % 7,700 Total Equipment & Parts Under $5, , % 2,000 Total Equipment & Parts Over $5, ,000 Total Equipment & Replacement Parts 6,525 18,141 9,700 6, % 79,700 Grand Total 3,364,415 3,705,306 4,194,178 1,872, % 4,530,395 H

8 Human Resources Central Personal Services Approved FTE FTE FTE Position Change % Range # Months 2014/ /2016 Amount Change Director of Human Resources , ,853 11, % Deputy Director of Human Resources , ,318 9, % Division Manager , ,113 6, % Employee Relations Manager , ,483 5, % HR Project Specialist , ,224 5, % HR Recruiting Manager , ,002 7, % Training & Development Manager ,387 49, % HR Specialist III , ,898 11, % HR Investigator ,972 80,946 5, % Employee Training Specialist ,507 77,761 8, % HR Specialist II , ,854 15, % HR Specialist I , ,340 (7,007) (3.3%) Training & Development Specialist ,229 31,010 1, % Executive Assistant ,043 63,700 3, % HR Specialist , ,452 1, % HR Specialist AIN ,480 56,201 3, % Senior Office Specialist ,994 54,100 3, % Office Specialist ,398 58,599 9, % Office Clerk , ,416 15, % Assistant to the Director % HR Specialist PHO % 6110 Permanent Wages 6111 Regular Wages ,909,088 2,027, , % 6112 Honorariums 3,600 11,280 7, % 6115 Overtime Wages 19,098 19, % Total Permanent Wages 1,931,786 2,057, , % H

9 Human Resources Central Personal Services Approved FTE FTE FTE Position Change % Range # Months 2014/ /2016 Amount Change Student Intern Program ,000 61,800 1, % Student OJT Program ,374 40,555 1, % 6120 Temporary Wages 6121 Regular Wages , ,355 2, % 6130 Benefits 6131 Permanent Employee Benefits - 62% 1,137,630 1,268, , % 6132 Honorarium Benefits % % 6135 Temporary Employee Benefits % 11,180 11, % Total Benefits 1,149,085 1,281, , % Total Personal Services 3,180,245 3,441, , % H

10 Object Account HUMAN RES.CENTRAL OFFICE 2905.* FY FY Year Variance Year Variance % 6100 Personal Services 3,180, ,441, , Permanent Wages 1,912, ,038, , REGULAR WAGES-PERMANENT 1,909,088 2,027, , HONORARIUMS 3,600 11,280 7, Total Permanent Wages 1,912,688 2,038, , Permanent Overtime Wages 19,098 19, OT WAGES-PERMANENT 19,098 19, Total Permanent Overtime Wages 19,098 19, Temporary Wages 99, , , REGULAR WAGES-TEMPORARY 99, ,355 2, Total Temporary Wages 99, ,355 2, Benefits 1,149, ,281, , BENEFITS-PERMANENT 1,137,630 1,268, , BENEFITS-HONORARIUMS BENEFITS-TEMPORARY 11,180 11, Total Benefits 1,149,085 1,281, , Total Personal Services 3,180,245 3,441, , Contractual Services 930, , , Communications 32, , AIRLINE EXPRESS 900 2,350 1, PHONE/FAX/MODEM 28,750 28, POSTAGE 2,600 1,150 (1,450) (55.8) Total Communications 32,250 32, Maintenance Services 16, , COPIER MAINTENANCE 11,450 11, CUSTODIAL SERVICES 4,000 4, OFFICE EQUIP MAINTENANCE 1,100 1, Total Maintenance Services 16,550 16, Professional Services 64, , , OTHER SERVICES 64, ,410 45, Total Professional Services 64, ,410 45, H

11 Object Account HUMAN RES.CENTRAL OFFICE 2905.* FY FY Year Variance Year Variance % 6360 Rents & Utilities 413, , (34,497) (8.3) NONRESIDENTIAL LEASES 384, ,000 (34,497) (9.0) UTIL-ELECTRICITY 28,800 28, Total Rents and Utilities 413, ,800 (34,497) (8.3) 6400 Travel & Lodging 201, , (2,313) (1.1) AIRFARE ON-SLOPE 43,990 43,947 (43) (0.1) AIRFARE IN-STATE 43,332 43,000 (332) (0.8) AIRFARE OUT-OF-STATE 41,600 41,561 (39) (0.1) GROUND TRANSPORTATION 15,910 15, PER DIEM 18,190 18, LODGING 37,670 35,771 (1,899) (5.0) OTHER TRAVEL AND LODGING Total Travel and Lodging 201, ,083 (2,313) (1.1) 6450 Other Services & Expenses 202, , (3,600) (1.8) ADVERTISING & PRINTING 2,000 2, HONORARIUM/LOSS PAY/STIP 3,600 0 (3,600) (100.0) TESTING & LABS ETC 70,957 70, TRAIN/TUITION/CONFERENCE 95,579 95,480 (99) (0.1) MEMBERSHIPS DUES/SUBS 5,000 5, MISC SERVICES & EXP 25,000 25, Total Other Services & Expenses 202, ,536 (3,600) (1.8) Total Contractual Services 930, ,629 5, Supplies 74, , (844) (1.1) 6510 Fuel 2, , (844) (36.0) VEHICLE FUEL 2,344 1,500 (844) (36.0) Total Fuel 2,344 1,500 (844) (36.0) 6540 Supplies-Buildings & Grounds 7, , SMALL APPLIANCES 1,000 1, OTHER BLDGS & GRND SUPPL 6,200 6, Total Supplies-Buildings & Grounds 7,200 7, H

12 Object Account HUMAN RES.CENTRAL OFFICE 2905.* FY FY Year Variance Year Variance % 6600 Supplies-Non-Buildings & Grounds 64, , EDUC/TRAINING SUPPLIES 5,500 5, FOOD/WATER/COFFEE/CATER 23,000 23, HOUSEHOLD SUPPLIES 5,000 5, MEDICAL SUPPLIES 1,000 1, OTHER NON-BLDG SUPPLIES 30,000 30, Total Supplies-Non-Buildings & Grounds 64,500 64, Total Supplies 74,044 73,200 (844) (1.1) 6700 Equipment & Replacement Parts 9, , , New Equipment Under $5,000 7, , FRNTR & FRNSHGS < $5000 4,000 4, OTHER EQUIPMENT < $5000 3,700 3, Total New Equipment Under $5,000 7,700 7, Replacement Parts Under $5,000 2, , VEHICLE PARTS < $5000 2,000 2, Total Equipment & Parts Under $5,000 2,000 2, Equipment & Parts Over $5, , , OFFICE EQUIP > $ ,000 70,000 0 Total Equipment & Parts Over $5, ,000 70,000 0 Total Equipment & Replacement Parts 9,700 79,700 70, Grand Total 4,194,178 4,530, , H

13 Expenditure Type HUMAN RESOURCES JOB PROGRAM Actual Year * Actual Year Final Actual 6 months % Change Personal Services Total Permanent Wages Total Permanent Overtime Wages Total Temporary Wages 0 341, , , % 905,170 Total Temporary Overtime Wages Total Benefits 0 31,532 60,637 27, % 104,095 Total Personal Services 0 373, , , % 1,009, Contractual Services Total Communications Total Contributions & Municipal Support Total Professional Services Total Other Services & Expenses Total Contractual Services Supplies Total Supplies Equipment & Replacement Parts Total Equipment & Replacement Parts Grand Total 0 373, , , % 1,009,265 H

14 Human Resources Job Program Personal Services Approved FTE FTE FTE Position Change % Range # Months 2014/ /2016 Amount Change HR Job Program 539, , , % 6120 Temporary Wages 6121 Regular Wages , , , % Total Temporary Wages 539, , , % 6130 Benefits 6135 Temporary Employee Benefits % 60, ,095 43, % Total Benefits 60, ,095 43, % Total Personal Services 599,638 1,009, , % H

15 Object Account HUMAN RESOURCES JOB PROGRAM 2985.* FY FY Year Variance Year Variance % 6100 Personal Services 599, ,009, , Temporary Wages 539, , , REGULAR WAGES-TEMPORARY 539, , , Total Temporary Wages 539, , , Benefits 60, , , BENEFITS-TEMPORARY 60, ,095 43, Total Benefits 60, ,095 43, Total Personal Services 599,637 1,009, , Grand Total 599,637 1,009, , H