THE LEGAL AID FORUM RECRUITMENT NOTICE. N o Position Qualifications and desired skills Key Responsibilities. projects;

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1 THE LEGAL AID FORUM RECRUITMENT NOTICE The Legal Aid Forum (LAF) is a national civil society network of legal aid service providers, comprising of over 35 organisations. Our membership ranges from national and international NGOs, trade unions, faith-based associations and professional bodies to University legal aid clinics, all working towards improving access to justice, legal aid and Human rights education in Rwanda. In order to effectively accomplish its mission and vision, LAF is recruiting qualified and skilled individuals to fill the following vacant positions within its Secretariat. N o Position Qualifications and desired skills Key Responsibilities 1. Programs Manager Advanced degree in Law or other Coordination of programs, projects and initiatives; relevant social science fields with Assist in overseeing the development of annual planning process substantial experience in managing and LAF activities; access to justice and legal aid Be part of LAF Secretariat Management Committee and provide projects; leadership in his/her area of expertise; A minimum of 5 years experience Oversee research and monitoring and evaluation of LAF in managing access to justice and programs and projects; legal aid projects; Quality control of programs, identifying potential challenges and Demonstrated knowledge of addressing them in conjunction with the Management; Rwanda Justice Sector Writing, or contribute in writing of project reports and donor Demonstrated knowledge of core reports; project management skills; Preparing proposals, work plans, budgets, and progress reports; Excellent writing and legal research Provide input on strategic direction of activities and identify skills; opportunities for productive interventions; Demonstrated leadership Participate in strategic planning and work plan development;

2 capabilities; Excellent communication skills both verbal and written; Fluent in spoken and written English with working knowledge of French; Commitment for access to justice for venerable groups; Excellent interpersonal skills and collaborative management styles. 2. Operations Manager Advanced degree in Business Administration, Management or any relevant field; At least 5 years experience in human resources and support functions; Demonstrated leadership ability; Demonstrated experience in organisational effectiveness and operations management; Execellent computer skills; Excellent communication skills Assess the capacity building needs and implement capacity building and professional development programs for members of LAF; Assist the Executive Director where required in developing policies for sound management for programs; Contribute to the functioning of the Legal Aid Civil Society Fund, in conjunction with the M&E and Business Development Officers; Supervise and coach staff attached to the department of programs; Assist the Executive Director in developing strategic partnerships and strengthening linkage with donors, government institutions and civil society; Participate in meetings, workshops, seminars and conferences particularly related to LAF activities /programs as designated by the Executive Director. Responsible for day-to-day operations of LAF; Ensuring organisational effectiveness by providing leadership for LAF operations functions; Contribute to the development and implementation organisational strategies, policies and practices of LAF; Coordinate, manage and monitor the workings of various departments of LAF; Improve processes and policies in support of organisational goals; Monitor adherence to rules, regulations and procedures; Working with the Executive Director, plan the use of human resources, 2

3 both verbal and written; Excellent interpersonal skills and collaborative management styles; Knowledge of labour standards in Rwanda. Assist in recruiting and placement of required staff; Delegation of tasks and accountability; Establish work schedules, monitor and evaluate performance of staff in partnership with the Executive Director; Monitor, manage and improve the efficiency of support services such as IT and human resources; Facilitate coordination and communication between support functions; Managing LAF human resources; Help in creating organisational and program budgets in collaboration with other responsible staff; Oversee LAF insurance policies, health and safety of staff; Supervise and coach staff under his/her supervision; Ensure the monthly payroll is prepared in a timely fashion, including statutory deductions; Ensure a professional archiving of all administrative records; Verify whether procurement and recruitment are done according to the regulations in place; Ensure internal or external payment requests are prepared and done on timely manner. 3. Project Coordinator A University degree in law or related fields; Progressive experience working in the area of access to justice and rule of law; 3 to 5 years professional work experience in project design and 3 Coordination of all activities and initiatives related to the Project Using ICT to provide legal aid to Rwandan Population. Development of project operational plans; Quality control of the project activities and identifying potential challenges and reporting them on time; Writing of project and donor reports; Preparing work plans, budgets, and progress reports;

4 management, project coordination, monitoring and evaluation and reporting; Proven technical expertise in the areas of law reform, good governance, legal aid, human rights and access to justice; Ability to liaise with stakeholders and partners including legal aid organisations, government departments; legislative bodies, civil society and donors; An understanding of the legal, social, cultural and political context of Rwanda and its relation to law reform and policies; Experience working with NGOs in senior management position; Proficiency in the use computer and IT tools Excellent organisational, analytical and interpersonal skills; Fluent in English with a strong working knowledge of French and able to write reports in English; Excellent written and oral communication skills. Provide input on strategic direction of project activities and identify opportunities for productive interventions; Coordinate all the staff attached to the project; Assist the Executive Director in developing strategic partnerships and strengthening linkage with donors, government institutions and civil society in relation to the Project; Participate in meetings, workshops, seminars and conferences particularly related to the Project as designated by the Executive Director. 4. Executive Assistant to At least a Bachelor s degree Public Assist in managing the daily work of the Executive Director and 4

5 the Executive Director Administration, International Relations, ICT or any other relevant field; 2 years experience in the field; Fluent in written and spoken English, French and Kinyarwana Excellent IT skills. make sure it is completed on time; Coordinating with the Executive Director all departments; Support the Executive Director in his/her daily administrative, planning; Coordinating all appointments of the Executive Director; Act as the first point of contact with people from both inside and outside of LAF Secretariat; Arranging travels, visas and accommodation and occasionally travelling with the Executive Director to take notes or dictation at meetings or to provide general assistance during presentations; Screening phone calls, enquiries and requests and handling them when appropriate; Organizing and maintaining diaries and making appointments; Dealing with incoming s, faxes and often corresponding on behalf of the Executive Director; Taking notes and minutes; Organizing and attending meetings and ensuring the Executive Director is well prepared for meetings. 5. Business Development Officer Adanced Degree in management, Business Administration, Development studies, Project Management or advanced degree in any related field; A minimum of 3 years experience in project proosal wrting amd In relation to Legal Aid Civil Society Fund (LACSF): Will be the focal person for LACSF; Work with LAF management to identify the fund independent selection committee, prepare call for proposals, give administrative support to the independent selection committee; Be involve in the M&E of the LACSF projects during implementation; Give administrative support to selected LACSF audit firm that is in charge of assessing and coaching selected projects on financial 5

6 6. Senior Research Officer reporting Experience in program/project development; Knowledge and experience in access to justice and human rights; Ability to conceptualise and analyse complex materials in a clear and concise manner; Fluent in both spoken and written English with working knowledge of French; Excellent IT packages: Word, Excel, Power Point, SPSS etc. Advanced Degree in law or any related social science field with remakable experience in research; management matters; Advise LAF Secretariat and Members on issues related to fundraising and institutional development; Other tasks: Develop and guide the overall fundraising strategy of LAF; Regularly identify funding opportunities and call for proposals in the area of legal aid, access to justice and Human Rights and suggest areas of investment for the LAF; Develop concept notes and proposals destined to donors basing on funding opportunities and call for proposals; Maintain up-to-date mapping on donor contacts, trends and opportunities; Support LAF staff to build relationships with donors; Contribute to grant contracts management by regular follow up of the implementation of grants/funding agreements and advising relevant staff accordingly; Organize capacity building activities on topics related to NGO business development and fundraising strategies for LAF Members when needed; Ensure involvement of LAF Members in the planning activities to promote participatory planning in cases of consortium interventions; Support report writing. Advise LAF secretariat about research topics, priorities and approaches; Drafting research specifications and choosing how to collect data; 6

7 A minimum of 4 years experience in the legal research field; Knowledge and experience in access to justice and monitoring work; Ability to conceptualise and analyse complex material and present findings in a clear and concise manner; Strong writing skills are essential; Fluent written and spoken English with a strong working knowledge of French; Experience working with standard IT packages: Word, Excel, Power Point, SPSS etc. Ability to use Internet for research. Cleaning and analyzing the quantitative and qualitative data for the report and helping with the preparation of infographics; Explore and apply new data visualization techniques to increase insight and visibility to data trends; Contribute to developments in survey including online survey systems, and perform data output and statistical analysis; To provide direct supervision and coordination of research projects, surveys and data collection; With the support from LAF team, elaborate the relevant research tools to be used (questionnaires and usage guidelines, data collection, usage guidelines, pre-test process, etc.); Organize training sessions for the research teams including data clerks on relevant research tools; Ensure quality and consistency in the application of the tools during the entire period of research projects; Conduct a qualitative and quantitative analysis of data with the participation of field data collection clerks; Prepare research and survey reports to be validated by the Legal Aid Forum; Present research findings of researches whenever needed. 7. Procurement Officer Bachelor s Degree in Procurement, Business Administration or any other relevant field; A minimum of 3 years experience in the field of procurement ; Fluent written and spoken English Advise the Legal Aid Forum on procurement issues and related regulations; Coordinate all procurement activities of the Legal Aid Forum; Develop and implement the annual procurement plan of the Legal Aid Forum; Ensure that procurement is done according to the LAF internal 7

8 8. National Peace Advisor or French (with a strong working knowledge of the other language); Experience working with standard IT packages. At least Bachelor s degree in Social Sciences, Pedagogy or Peace Studies; Proven knowledge of methods of non-violent conflict resolution and transformation including mediation; Proven knowledge of monitoring the impact of development works in general and peace work in particular; At least 5 years professional experience as a trainer of peace building methods with focus on community mediators, as well as experience in participatory training facilitation, preferably in the Great Lakes Region; Fluent written and oral knowledge and donor regulations; Prepare terms of reference with specifications of equipment and materials that need to be procured; Receive and analyse bids or quotations from relevant service providers; Do and share bids analysis reports with internal tender committee of LAF for analysis; Be up to date with current working knowledge on procurement especially those relating to Non-Profit Making Organizations. Designing gender and culture sensitive modules for non-violent conflict resolution and mediation techniques in camps for different target groups such as camp conflict resolution committees, youth and elders involved in conflict solving; Planning, organizing and implementing trainings with the target groups in camps and in refugee host community; Mentoring participants of trainings in practicing non-violent conflict resolution and mediation techniques; Strengthening the effectiveness and cooperation of existing conflict resolution mechanisms in the camp and host community; Designing and conducting trainings of key persons within the various conflict resolution structures on documentation and record keeping; Developing an activity plan with its corresponding budget; Monitoring and evaluating trainings (with direct beneficiaries and indirect beneficiaries especially leaders), lessons learnt and adjust training modules accordingly; Sharing experiences, observations and lessons learnt with partners 8

9 9. Call Centre Operators (3) of Kinyarwanda, French and English. knowledge of Kiswahili would be an asset; Very good knowledge of ICT technologies and computer applications; Knowledge/experience in monitoring and evaluation of capacity development interventions; Knowledge of mediation techniques; Experience in working with refugee populations; Knowledge of Do No Harm. Direct experience in humanitarian work (especially in the Great Lakes Region); Experience in working with Peace organizations; Being a good team player. Bachelor s degree in Law or any relevant field; A minimum of 2 year experience in providing lgal aid; Ability to listen, ask questions and record infomation; Fluent in Kinyarwanda and English; involved in refugee programs; Preparing project performance reports basing on reporting timelines. Preparing and organizing the contacts database of relevant stakeholders/beneficiaries; Calling and receiving calls from the users or beneficiaries of legal aid services; Recording data/information received from the users or beneficiaries of legal aid services; Participation in the review or counter-verification of the 9

10 10. Legal Aid Attorneys (3) Experience working with standard IT packages: Word, Excel, Power Point, SPSS; Ability to write professional reports. A University Degree in Law; Practicing lawyer with a valid practicing license issued by Rwanda Bar Association; A minimum of 4 years as a practicing lawyer/advocate; Be in good standing with the regulatory body of the profession; Be passionate about legal aid services for the poor and vulnerable persons and access to justice in general; Able to prepare legal opinions and briefs; Self motivated and able to work with minimum supervision; Excellent written and oral communication skills. information provided by users or beneficiaries of justice sector services where necessary; Participation in the analysis of the data/feedback received from the citizens. Receive clients referred to LAF by members and other legal aid service providers; Manage client files in an ethical and professional manner; Give relevant legal advice and opinion on cases received; Prepare court submissions to clients and other administrative correspondences and legal writings as required by Management; Preform due diligence on cases received and advice Management on any decisions to offer or not to offer legal aid; Prepare cases for legal representation; Appear in courts for legal representation on behalf of clients; Accompany clients to any administrative institutions for legal advocacy purposes; Collaborate with other legal aid providers, members of LAF and others; Carry out mediation and reconciliation on cases that so require and only if parties are willing; Prepare reports on cases for Management; Be involved in planning and fundraising for legal aid; Be involved in training and coaching of legal officers and paralegals of Member orgnisations. 11. IT Officer A University degree in computer Ensure the security, integrity and reliability of software and 10

11 science or computer engineering and information technology; 3 years experience as an IT Officer; Experience in website maintenance; Experience in using social media; Self motivated and able to work with minimum supervision; hardware systems; Monitor and maintain computer systems and networks; Install and configure computer systems; Diagnose hardware and software faults and solve technical and applications problems; Ensure correct running and maintenance of IT systems; Manage and supervise the computer systems and electronic databases of the Legal Aid Forum; Manage and upgrade the Website of the Legal Aid Forum; Advise Legal Aid Forum on all IT issues especially regarding the procurement of any IT equipment or software with the purpose of buying appropriate and up-to- date equipment/software; Provide basic training/guide to LAF staff with regard to necessary IT skills in their daily activities; Provide a thorough and comprehensive report of the status of LAF IT equipment with recommendations about any necessary steps/actions that need to be taken. Interested Candidates should send a CV, 2 references, a letter of motivation, a copy of degree(s)/certificate(s) to LAF offices addressed to the Executive Director: P.O.Box 5225 at Kimihurura, KN 14 AV, KG668 ST. Alternatively you can send you application electronically to legalaidrwanda@gmail.com, and cc gloria@legalaidrwanda.org. The deadline for submission of applications is 9 May 2018 by 16h00. Late applications will not be considered. Only shortlisted candidates will be contacted. Management of LAF 11