MUSEUM OF ARMY FLYING - BRIEF FOR PART TIME VOLUNTEER DEVELOPMENT MANAGER

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1 MUSEUM OF ARMY FLYING - BRIEF FOR PART TIME VOLUNTEER DEVELOPMENT MANAGER BACKGROUND The Museum of Army flying at Middle Wallop in Hampshire (Charity Number ) uniquely tells the story of British Army Flying and is the regimental museum of the Army Air Corps (AAC). Established in its current location in 1983, it was expanded in 1989 and now contains over 40 aircraft, many hundreds of smaller artefacts and an archive of 500,000 documents and 30,000 photographs. It benefits from the support of a highly committed staff and about 30 regular volunteers. But the Museum is in need of modernisation. It is careworn and has suffered from a gradual withdrawal of support from the MoD. Two years ago Museum Directors approved a strategy to underpin future sustainability through modernising and updating our displays, improving access for those with disabilities, expanding our volunteer programme and facilities, embarking on a major programme of community activity and expanding and widening our learning output to include Science Technology Engineering and Mathematics. Our development plans (now branded Project Eagle ) were submitted to the Heritage Lottery Fund (HLF) in April 2016 year and in June we learned that our bid for a grant of 1.53m had been accepted, subject to the usual approvals from the HLF of our detailed plans. Our Round 2 application was successful and we received permission to start for the HLF in April this year. The Museum will close between November 2018 and April 2019 to install the capital improvements brought about by the Project and the Activity Plan will run until mid The Activity Plan can be viewed at Project Eagle will make a real difference to the British Army flying community. The community includes veterans from WW2 formations of the Glider Pilot Regiment that flew with such distinction into Normandy and Arnhem and the Air Observation Post Squadrons that flew unarmed aircraft to provide an artillery spotting and reconnaissance capability. Since 1957, the British Army flying capability has been maintained by the Army Air Corps that has served in Northern Ireland, the Balkans, Sierra Leone and, more recently, in combat operations in Iraq, Afghanistan and Libya and humanitarian operations around the world including the Philippines over Christmas But the British Army Flying community is much wider than this and includes descendants of those that served in the Royal Flying Corps and local civilian communities that have done so much to support British Army flying through activities ranging from aircraft maintenance to teaching soldiers children or delivering milk to their homes. Project Eagle will have a significant impact on the Museum of Army Flying which will become much more than a museum it will be a focus for community activity, welcoming and providing access to all. It will combine learning with fun, recreation with interest, and provide increased volunteer opportunities and, importantly a great day out.

2 VOLUNTEERS The Museum is supported by a loyal and effective group of about 30 volunteers who are engaged in a wide variety of activities including: Archive research Aircraft maintenance and construction Guiding visitors General maintenance Gardening Exhibition planning Artefact care Participation in events and Outreach activities Participation in training activities Support to our learning activities We plan to expand this cadre to at least 50 and to employ our Volunteers effectively, we need to develop additional staff capacity, hence the need for a part time Volunteer Development Manager. RESPONSIBILITIES The Volunteer Manager will report to the Museum Curator and in particular: TERMS Review existing practice and building on this to establish new infrastructure for volunteer management, recruitment, retention and development of volunteers to build a diverse and sustainable volunteering model. Develop and deliver a creative and proactive recruitment model. Ensure a cohesive approach to volunteering, skills development and training Work closely with the Curator, Archivist, Learning and Communities Officer and Outreach and Engagement Officer to ensure that volunteers are deployed effectively to meet the needs of the Activity Plan. Job title: Volunteer Development Manager Responsible to: Curator Location: Museum of Army Flying Salary: 22,000 pro rata PT. 2 years fixed term. Hours: hours per week. This post requires a DBS check

3 Timescale for appointment: In post by 31 Oct 2018 How to Apply Send CV and covering letter to: Chris Munns CEO Museum of Army Flying Middle Wallop SO20 8DY If you have a disability, please let us know in your application. The Museum is committed to interview all disabled applicants who meet the minimum criteria for a job vacancy and to consider them on their abilities. Timescale for appointment Application Deadline midday Friday 31 August Interviews 13 and 14 September at the Museum. Enclosure: Job Description and Person Specification.

4 Enclosure PART TIME VOLUNTEER DEVELOPMENT MANAGER JOB DESCRIPTION AND PERSON SPECIFICATION JOB DESCRIPTION 1. To review all volunteer practice. Establish a system for the recruitment, retention and training of all volunteers based on best practice and in collaboration with Test Valley Volunteer Centre and implement such a system. 2. To establish a sustainable model of volunteer management and co-ordination moving for when the post ends including exploring volunteer, volunteer co-ordination. 3. To be an advocate for the active involvement of people at the museum. 4. To develop existing and new volunteer opportunities to maximise opportunities for people to contribute in a positive way and meet the needs of the Activity Plan. 5. Diversify the volunteer workforce so that it reflects the demographics of the audiences targeted for the project. 6. Manage and develop the recruitment programmes for volunteers and ensure volunteers receive the appropriate training laid out in the training plan. Carry out all administrative tasks in relation to volunteers including rotas. 7. Develop relationships with external organisations to maximise the opportunities for volunteering and make sure that these opportunities are made available to a wide range of people using a variety of advertising channels and the Pop up Museum. 8. To ensure that all activities are evaluated and monitored in accordance with the evaluation strategy set out in the Activity Plan. 9. To carry out all necessary administration tasks and record keeping to support reporting for the Heritage Lottery Fund. 10. To carry out any other tasks necessary to ensure the Activity Plan is successfully delivered. PERSON SPECIFICATION Essential requirements 1. Experience and understanding of best practice in the recruitment and training of volunteers. 2. Experience of establishing and managing a diverse volunteer workforce. 3. Understanding of the barriers to accessing volunteering opportunities people face. 4. Ability to establish and maintain positive relationships with, and enthuse, people from diverse backgrounds. 5. Excellent verbal and written communication skills, with the ability to present and explain to different audiences, and understand and capture what people are saying. 6. Initiative in prioritising one s workload. 7. Self-motivated, with an energetic and proactive approach to delivery. 8. A sense of responsibility and commitment to delivering work of consistently high quality. 9. A team-player, with resilience and enthusiasm, and a willingness to work collaboratively and with a high degree of flexibility with colleagues.

5 10. Organised approach with the ability to set up and implement robust systems. 11. Willingness to work occasional unsociable hours, i.e. evenings and weekends. Desirable requirements (these are NOT essential requirements): 1. Experience of working in a heritage setting. 2. Experience of working in a setting which has achieved Investors in Volunteers, with some understanding of the processes involved.