Sage 200 Services. Sage HR Advice

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1 Sage 200 Services Sage HR Advice

2 Sage HR Advice - Introduction Sage 200 Services gives you an easy way to stay up to date with the latest HR legislation. Support your business with advice as well as tools and templates to help keep your employees happy and productive. Open up to... Sage HR Advice With a comprehensive, easy-to-use website, that translates the law into plain English and gives you examples of best practice, you can get up-to-date advice whenever you need it. There s practical help too - with hundreds of guides, templates, forms and policies instantly available to help drive positive change in your business. Through Sage HR Advice, you will find everything you need to successfully organise your business human resource requirements: the recruitment and induction of new employees, the effective management of existing employees and the appropriate handling of leavers.

3 Hompepage How to Use The Sage HR Advice homepage has a simple menu navigation, with clearly defined areas and definitions: Starter Pack Ideal for helping your company to meet its minimum human resources requirements. Starters This section helps you recruit and induct new employees. Document Library Quick and easy access to all the supporting documents relating to each section. Future Legislation The legislative changes contained in this section are scheduled for future implementation. Sage HR Advice couldn t be easier to use from the left-hand menu choose one of the menu sections, then within each section, on the right-hand menu, topics and documents are separated neatly into segments of advice and guidance, outlined in the table below: If you want to just find a particular document without navigating the advice that supports it, click Document Library from the lefthand menu. And if you still can t find what you re looking for, there s a comprehensive search facility at the top of the page. Employees This section helps you manage your employees. Leavers This section helps you manage the end of an employment relationship. Segment Overviews Description A brief introduction to the topic Essentials A summary of topic-specific best practice Your Responsibilities An explanation of your role and obligations Glossary Simplified and clear definitions FAQs Frequently asked questions specific to the topic Supporting Documents Topic-specific forms, flowcharts, letters, policies and procedures Rules and Regulations A guide to what the law says about the topic

4 Starter Pack Starters The online Starter Pack is ideal for helping your company to meet its minimum human resources requirements. It contains those documents that are essential to comply with employment legislation and the policies, procedures and records that will provide a sound basis for HR management. Split into three sections, the starter pack contains detailed topics, information and supporting documents on: Employment Health & Safety Employee Records Topics include: Offering a job Selecting the right person Protecting vulnerable groups Pensions Auto-enrolment Staff handbook Discipline Topics include: Health & Safety policy Risk assessment forms Accidents and reporting incidents Topics include: Personal details Salary and benefits Absence Disciplinary warnings Employment records Use of computers Providing information on recruiting and inducting new employees, the Starters area provides guidance, supporting documents and forms, and up-to-date legislation that is important to know when recruiting and inducting new employees: Attracting the Applicant Compile a job specification Select recruitment methods Understand statutory restrictions Monitor the response Additional requirements for Northern Ireland Offering the Job Prepare and send a contract of employment Check references Check entitlement to work in the UK Prepare for the arrival of the new employee Termination before employment commences Protecting Vulnerable Groups Understand your legal responsibilities Follow appropriate recruitment procedures Make referrals Keep records Selecting the right person Compile a shortlist and invite applicants for interview Conduct interviews Conduct selection tests Make the selection Undertake verification/pre-employment checks Inform unsuccessful interviewees Keep recruitment records Staff Handbook Plan the structure Compile the contents Circulate copies to employees Review regularly Types of Worker Key distinctions between employees and workers Legal definitions of employees and workers Employment status Employment rights Worker definitions Within each section, there are a variety of links to checklists, contracts, forms and letters, inventories, policies and procedures and records.

5 Employees Leavers Providing information and advice about employees, this section of Sage HR Services is particularly useful for employers wanting to know about all aspects of managing their staff and employees. With specific guidance and best practice on all areas relating to employees, including details on legislation like the Data Protection Act, for example, this area covers topics like: Managing the end of an employment relationship is not always a smooth process for employers. This section provides a wealth of information and guidance on some difficult issues that employers face, like dismissal, contract disputes and redundancy, as well as useful information on more standard procedures like providing references. Absence Absence Due to Illness - Long-Term Managing Performance and Behaviour Appraisal Dismissal Constructive Dismissal Resignation Absence Due to Illness - Short-Term Discipline Dismissal for Some Other Substantial Reason Request notice in writing Unauthorised Absence Grievances Dismissal on the Grounds of Illegality Conduct an exit interview Health and Safety Dismissal with Notice Confirm arrangements for the notice period Employee Rights and Concerns Poor Performance Dismissal without Notice Employment Records Training & Development Expiry of a Fixed Term Contract Discrimination Flexible Working Use of Computers Varying the Contract of Employment Frustration of Contract Retirement Hours of Work / Rest Breaks Follow company procedures Decide whether to have an employer-justified retirement age Human Rights Information and Consultation Trade Unions Transfer of Undertakings Whistle Blowing Holidays and Leave Pay and Benefits Pay Pension Auto-Enrolment Fixed-Term Employees Understand the impact of the law Ensure compliance Consider whether the contract has been frustrated Inform the employee Giving References Set out policy Consider the request Assess and write Notifying employees of an employer-justified retirement age Dealing with retirement, where there is no employer-justified retirement age Managing group insured benefits Pension planning Adoption Emergency Leave for Dependants Holidays Maternity Parental Leave Paternity Time off for Public Duties Deal with grievances Part-time Workers Ensuring compliance Bank holiday entitlements Lay-offs and short-term working Send Redundancy Consider the business case for redundancy Consider asking for volunteers Consider the number of potential redundancies Adopt objective selection criteria Settlement Agreements Decide whether a settlement agreement is appropriate Propose a settlement agreement Negotiate the terms Get the agreement drawn up and signed If the settlement agreement is not accepted, decide on an alternative course of action Check that you have the right to reduce hours Consider the employee s entitlement to a guarantee payment Begin the consultation procedure Consult with the individual employee(s) Termination by Mutual Agreement Consider the employee s entitlement to a statutory redundancy payment Inform employee(s) of the outcome of the consultation Reach agreement with the employee Open up to more The employee s right to appeal against the decision Employees who are pregnant or on maternity leave

6 Document Library Future Legislation The Document Library is a one-stop shop giving quick and easy access to supporting documents from all areas within Sage HR Advice, including: Checklists Briefings Contracts Flowcharts Forms & letters Inventories Policies Procedures Records Step-by-step guides Simply locate your document in the alphabetical list or select a section using the filter to display a list of relevant documents to a section, topic or category. And if you still can t find what you re looking for, there s a comprehensive search facility at the top of the page. This area keeps employers up-to-date with all areas of legislation and legislation changes scheduled for future implementation. Each topic displays: The date the legislation will come into effect An overview of what it means Steps you need to take to plan ahead This online service is fully updated as further details of legislation changes emerge and at the point the changes come into effect. Above: Screenshot of Document Library Above: Sample downloadable checklist

7 Sage 200 Services Open up to more