JOB ANALYSIS. Last Revision Date: Briefly state the major responsibilities of the job (general statement what is the main purpose of the job?

Transcription

1 TEMPLATE: Job Analysis Form JOB ANALYSIS Date: Position: Name of Subject Matter Specialist (SMS) : SMS Title: Organization: Length of time in Position: No position Description on File Position Description Not Current Last Revision Date: Part 1 Job Function and Duties A. Major Function Briefly state the major responsibilities of the job (general statement what is the main purpose of the job?) B. Specific Duties List the duties performed in this position, explaining what is done and how it is done, and estimate the percentage of time spent on each one over a period of a month. When considering importance of the task consider the severity of consequences if this task is performed poorly. The purpose of this question is to determine what is done, how it is done, and why it is done (the result). What is the main function of this position? does the job get done the interaction with data/people/ or things?

2 Example Duties % of Time Performs receptionist duties for the Department by: 35% Answering all incoming calls Taking messages Placing long distance calls and recording the time and charges Job Analysis Record- Key work activities Duties %Time %Time 3. %Time

3 4. %Time 5. %Time 6. %Time 7. %Time

4 8. %Time 9. %Time 10. %Time

5 Part 2 Identify the key competencies (knowledge, skills, abilities, and behaviors) required to successfully perform the responsibilities of the position. Competencies are a combination of measurable and observable knowledge, skills, abilities, and behaviors the employee needs to be successful on the job. Describe the competencies in a way that they may be used to assess a candidate in an interview process. Indicate the relationship between the work activities and the competencies

6 PART 2 - Job Functions and Competencies Required 1. Job Function: Competencies 2. Job Function: Competencies 3. Job Function: Competencies 4. Job Function: Competencies 5. Job Function: Competencies

7 Part 3 - Contacts List the contacts made while performing the job duties. Indicate the reason for the contact, the frequency of the contact and the method of contact. Contact Purpose of Contact Frequency Method

8 Part 4 - Supervision Does this position supervise other employees? Provide the number of employees supervised, job classification and the type of supervision provided? Responsible for hiring, salary adjustments, promotions, and terminations WITH authorization from higher authority. Responsible for hiring, salary adjustments, authorization from reference to higher authority. Responsible for evaluating staff WITH authorization from higher authority. Responsible for evaluating staff WITHOUT authorization from higher authority. What type of supervision is required for this position and how is this achieved? On what basis is this classification work typically monitored? Hour to hour Daily 2-3 time per week Once per week Weekly to monthly Less than once a month Title of person who monitors work:

9 Part 5 - Your Environment Equipment Used List all equipment operated or used to complete the work requirements of this position (include manual and powered tools, instruments, devices, machines and vehicles) Working Environment List any features of your work that create unusual demands or stresses: Routine job performance requires more than a standard workweek. Physical Requirements: Are special physical skills, eye-hand coordination, and manual dexterity skills required for this classification? Working Conditions : Requires continuous exposure to unpleasant conditions, such as noise, dust, heat fumes, etc. Physical Demands - Requires exposure to physical danger

10 Part 6 - Education and Experience What level of education/ specific skills is required for this position? Level Type/Major a. Public School (Grade 8) b. Junior Secondary (Grade 10) c. Senior Secondary (Grade 12) d. College Diploma e. University Degree F Masters Degree Are any licenses, certificates or registrations required for this position (i.e. BC Driver s License, C.G.A., R.I.A., etc.)? 6. What levels of computer skills are required for this classification? Basic keyboard access, update and monitoring skills and/or the origination of word processing documents, graphics and spreadsheets. Advanced office suite skills, desktop publishing systems, drafting, technology, control systems or similar computer-aided work requirements. Systems installation, hardware maintenance, mini computer network coordination and/or technical assistance. Business or engineering application design and/or programming in mainframe or mini-computer operations. much and what type of prior experience do you consider essential to perform this job? What on the job training is provided?

11 Part 7 - Decision Making/ Problem Solving/ Judgment What types of problems are typically faced on the job? What types actions must the candidate take? Can you provide some examples? What types of decisions is this position responsible for? Examples:

12 Additional Information Please state anything that the interview has not covered which would aid in describing your job. Signature Depart Lead/ Supervisor Signature Interviewer/ Consultant Company