UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY invites applications for the position of: Buyer. $35, /Year 02/04/18 11:59 PM

Transcription

1 UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY invites applications for the position of: Buyer SALARY: $35, /Year OPENING DATE: 01/22/18 CLOSING DATE: 02/04/18 11:59 PM PURPOSE & JOB RELATED REQUIREMENTS: 1/9

2 REPORTS TO: Purchasing Administrator FLSA STATUS: Non-Exempt CLASSIFICATION: Personnel System - Requires satisfactory completion of a six month probationary period. PAY GRADE: 13 SAFETY SENSITIVE: No Purpose of Job The purpose of this job is to process purchase orders for all unified government departments. Duties and responsibilities include, but are not limited to, purchasing for the Athens-Clarke County Government the highest quality of goods and services for the best 2/9

3 possible benefit, and performing additional tasks as assigned. Job Related Requirements WORK SCHEDULE: Monday - Friday, 8:00 am - 5:00 pm. Some after-hours and weekend work may be required. May be required to work on religious holidays. Regular and predictable attendance is required. Must work cooperatively with others. When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy. MINIMUM TRAINING & EXPERIENCE REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: Associate degree in business, accounting or related discipline with one year of customer service, negotiations or related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position. Bachelor's degree preferred. Buyer/Purchasing Professional certification in a public purchasing association such as NIGP, ISM, or NPI preferred. ESSENTIAL DUTIES, RESPONSIBILITIES: The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Solicits competitive quotes for items and services to be purchased. Prepares written bids for distribution to vendors; forwards bid notices, bid packets and bidder's applications to potential bidders; places newspaper or electronic advertisements; assists in bid openings; maintains bid file, and assists in awarding contracts by issuing purchase order. Awards contracts for goods and services with a value less than $1,000. Maintains and monitors most of the government's annual contracts. 3/9

4 Writes price quotes for items costing from one to fifty thousand dollars. Reviews purchase requisitions for budgetary compliance. Determines eligible vendors for government purchases based on price, quality and past experience. Establishes and maintains a vendor group that consistently meets unified government performance and reliability standards. Issues purchase orders, including emergency, sole source, cooperative agreement, monthly, or other purchase orders; files and distributes appropriate paperwork. Ensures orders are delivered in a timely manner; addresses product or service complaints. Provides purchasing information to various departments for budget preparation purposes; assists departments in determining necessary purchases. Develops, prepares and searches for cost reduction opportunities. Trains department staff on the use of the financial management software system. Verifies vendor eligibility by confirming compliance with the Internal Revenue Code, Homeland Security Act, Georgia Security & Immigration Act using the SAVE and E-Verify system. Ensures compliance with the Georgia Trade License Act by validating licenses prior to contracting with a vendor. Secures and confirms vendor tax classification based on IRS W9 compliance. Sources new vendors and researches the marketplace to find new sources to eliminate sole source vendors. Administers a group of cardholders in the Purchasing Card Program. Duties include, but are not limited to, assist cardholders with purchases, maintain cardholder receipts and other documentation, submits application for new approved accounts, terminates accounts, and modifies cardholder privileges. Audits purchasing card program activities as required and reports findings to the Purchasing Administrator. Maintains bid bonds, performance and payment bonds. Sorts purchase orders and distributes to departments. 4/9

5 Prepares monthly reports as assigned. Responds to requests for information from bidders, and for vendor applications. Provides purchasing information to departments, elected officials, and others as requested. Performs other related duties. Knowledge, Skills and Abilities Knowledge of the policies, procedures, regulations, ordinances, purchase orders, requisitions, bids, proposals and activities of the Purchasing Division as they pertain to the performance of duties relating to the position of Buyer. Knowledge of the terminology used within the department. Ability to compile, organize, prepare and maintain an assortment of records, reports and information in an effective manner and according to departmental and/or governmental regulations. Ability to communicate effectively with supervisors and other staff members, as well as with vendors. Ability to use independent judgment in routine and non-routine situations with limited supervision. Ability to handle required mathematical calculations. Ability to utilize and understand computer applications and techniques as necessary in the completion of daily assignments. Ability to plan, organize and/or prioritize daily assignments and work activities. Ability to comprehend and apply regulations and procedures of the department. Ability to understand and interpret specifications and drawings. Skill in the use of computers, calculators, fax machines, copy machines, and other office equipment. SUPPLEMENTAL INFORMATION: (ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS 5/9

6 PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including computers, calculators, and other office equipment. Must be able to use body members to work, move or carry objects or materials. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to 10 pounds of force occasionally. Physical demand requirements are at levels of those for sedentary work. DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things. INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange information. Includes receiving assignments and/or directions from supervisors. LANGUAGE ABILITY: Requires ability to read a variety of reports, forms, bids, requests, purchase orders, contracts, informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare purchase orders, bids, proposals, price quotes, contracts, reports, and charts, using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people with poise, voice control, and confidence. INTELLIGENCE: Requires the ability to learn and understand complex principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management. VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, technical or professional languages including purchase and acquisition terminology. NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; utilize and determine percentages, and compute discounts and interest. FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with office equipment (e.g., rulers, yardsticks). MOTOR COORDINATION: Requires the ability to coordinate hands, fingers, and eyes accurately in using computers, fax machines, and other office equipment. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates. 6/9

7 MANUAL DEXTERITY: Requires the ability to handle a variety of items such as computers, fax machines, calculators, and other office equipment. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination. COLOR DISCRIMINATION: Requires the ability to differentiate between colors and shades of color. INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency. PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone. APPLICATIONS MAY BE FILED ONLINE AT: Satula Avenue Human Resources Department Athens, GA Position # BUYER GR Buyer Supplemental Questionnaire * 1. Which best describes your highest level of education? Some High School High School diploma or GED from an institution accredited by SACS Some education beyond high school Technical or Vocational Degree Associate Degree Bachelor's Degree Masters Degree Doctorate Degree * 2. If you have a Degree, please indicate the area of study. Business Public Relations Accounting Other 7/9

8 3. If you selected other for the discipline of your degree, please specify your degree below. * 4. How many years of experience do you have in customer service, negotiations or a related field? (This information must be verifiable in your work history section.) None up to one year One year or more but less than 2 years of experience Two years or more but less than four years of experience Fours years or more but less than five years of experience Five years of experience or more * 5. Indicate your direct buyer experience below. Check all that apply. None Written Bids Bid packets and applications Bid advertisements Bid Openings Bid Files Awarding contracts by issuing purchase orders Maintaining contracts Monitoring contracts Purchase Requisitions Credit Card Programs Fuel programs Analyzing costs Weekly, monthly, or quarterly reporting * 6. Do you have a buyer certification from a state or national professional purchasing association such as NIGP, ISM, or NPI? Yes No 7. If you have buyer certification, please indicate association below. * 8. This position is responsible for purchasing the highest quality goods and services for the Unified Government. Please describe in detail your experience in this area and where you obtained your experience. If none, type "NA". * 9. This position is responsible for determining eligible vendors for purchases compliance with federal and state laws, based on price, quality, and past experience. Describe 8/9

9 below your experience in selecting vendors and where you obtained your experience. If none, type "NA". * Required Question 9/9