The survey should take approximately 10 minutes to complete. Submissions must be received by end of business Tuesday, February 3rd, 2015.

Transcription

1 PAID TIME OFF SURVEY WCBC regularly conducts online research surveys on a variety of compensation, benefits and other total rewards topics. Thank you for participating in WCBC's research on paid time off. This research project is collecting & reporting on: annual vacation; statutory holidays such as Christmas, Easter, Canada Day, etc.; personal days; and leaves of absence such as bereavement. In return for sharing your organization's policies and practices, you will receive a copy of the results at no cost. The data submitted by you will be maintained in strict confidence. The survey should take approximately 10 minutes to complete. Submissions must be received by end of business Tuesday, February 3rd, For assistance please contact Linda Reid or Nancy MacLeod at Click the "next" button below to begin. GENERAL ORGANIZATIONAL INFORMATION 1. Please tell us to whom we should send the results of this survey:* Organization Name: Person Completing the Survey: Position Title: Address to Send Results to: 2. Confirm address:* 3. Does your organization employ any of the following:* (Do not include contract or part-time employees) Yes No Salaried (non-union) employees Salaried (union) employees Hourly (non-union) employees Hourly (union) employees YOUR ORGANIZATION'S EXPERIENCE Total compensation consists of: salaries short-term incentives long-term incentives perks (such as paid parking, fitness membership or subsidy, etc.) paid time off (annual vacation, statutory holidays, personal days, leaves of absence) group benefits (life, disability, medical) retirement/savings benefits Western Compensation & Benefits Consultants Page 1 of 9

2 4. How important is the paid time off component of your total compensation strategy in attracting, motivating and retaining employees?* Very Important Important Somewhat Important Not Important Attraction Motivation Retention 5. In your opinion, are your organization's current paid time off policies:* Very competitive Competitive t competitive enough 6. In your opinion, do you believe that employees recognize the cost of paid time off?* t sure 7. How often does your organization review its paid time off policies?* Annually Every 2 to 3 years Every 4 years or more Ad hoc Rarely Other, please specify ANNUAL VACATION Please complete the following vacation schedules. If your organization has a supplementary vacation plan, do not include it below. There is a question regarding supplementary vacation later in the survey. How to complete vacation entitlement questions: If your Executives' vacation entitlement is: 1 year of service; 5 ; and 10 years; complete the questionnaire as shown below: Years of Service Do not include any pro-rated vacation within first year of service. Western Compensation & Benefits Consultants Page 2 of 9

3 8. Executives (top positions in your organization reporting to the Board of Directors or President/CEO)* 9. Other Management (manages a group, department or has supervisory responsibilities - reports to Senior Management or Executive level)* 10. Other Salaried Employees (Non-Union) - (excludes executives and other management)* 11. Other Salaried Employees (Union)* Western Compensation & Benefits Consultants Page 3 of 9

4 12. Hourly Employees (Non-Union)* 13. Hourly Employees (Union)* ANNUAL VACATION POLICIES 14. When a new employee is hired, will your organization allow vacation entitlement in excess of the policy?* Often Sometimes, depending on circumstances Rarely Never 15. When determining the amount of vacation, is previous service with another employer taken into consideration?* Always Sometimes, depending on circumstances Rarely Never 16. Does your organization have a supplementary vacation plan?* (e.g., an extra one-time week after 10 years, etc.) 17. After being hired, when can an employee take vacation time?* (Note: this refers to taking a paid vacation - not accruing vacation time) Within first 3 months After 3 months Between 3 and 6 months After 6 months Between 6 months and 1 year After 1 year of employment Don't have a policy Western Compensation & Benefits Consultants Page 4 of 9

5 18. Are employees permitted to take PAID vacation days in excess of their accrued vacation entitlement?* (e.g., they are permitted to take 2 weeks vacation but request a 3 week vacation) Always Sometimes, depending on circumstances Rarely Never 19. Does your organization have a policy on how vacation days taken that are in excess of their accrued vacation time are to be repaid if the employee is terminated or leaves the organization?* (please describe below) policy in place 20. Description of policy: 21. Does your organization allow employees to donate vacation or other paid time off to other employees?*, we have a formal policy We would consider it but do not have a formal policy 22. What is your organization's policy if an employee does not use his/her allotted annual vacation? Unused vacation days are:* Fully carried forward to the next year Partially carried forward to the next year, remainder forfeited Partially carried forward to the next year, remainder paid out Paid in cash and/or carried forward (employee/employer's choice) Forfeited Paid out in cash Varies by functional area and/or employee group 23. Comments (if needed): 24. Is there a maximum number of days that can be carried forward (banked)?*, an unlimited number of days can be banked 25. What is the maximum number of days that can be banked?* TIME OFF ON CHRISTMAS EVE 26. On December 24, 2014 (Christmas Eve), your workplace:* Operated on regular business hours Closed earlier than usual Was closed for business Western Compensation & Benefits Consultants Page 5 of 9

6 27. Comments (if needed): 28. When did your workplace close on December 24, 2014? (choose the closest time) Before noon At noon 1:00 pm 2:00 pm 3:00 pm After 3:00 pm but earlier than usual 29. On December 24, 2014 did employees receive paid time off or did they have to use vacation time? Received paid time off Had to use vacation time 30. Comments (if needed); TIME OFF ON NEW YEAR S EVE 31. On December 31, 2014 (New Year's Eve), your workplace:* Operated on regular business hours Closed earlier than usual Was closed for business 32. Comments (if needed): 33. When did your workplace close on December 31, 2014? (choose the closest time) Before noon At noon 1:00 pm 2:00 pm 3:00 pm After 3:00 pm but earlier than usual 34. On December 31, 2014 did employees receive paid time off or did they have to use vacation time? Received paid time off Had to use vacation time Western Compensation & Benefits Consultants Page 6 of 9

7 35. Comments (if needed): STATUTORY HOLIDAYS Holiday Day Observed FED BC AB SK MB ON QC NB NS PE NL YT NT NU New Year's Day Jan. 1 X X X X X X X X X X X X X X Islander Day 3rd Mon. in Feb. X Family Day 3rd Mon. in Feb. X X X X X Louis Riel Day 3rd Mon. in Feb. X Good Friday Fri. before Easter Sun. X X X X X X X X X X X X X X Easter Monday Mon. after Easter Sun. X Victoria Day Mon. preceeding May 25 X X X X X X X X X X Ntl. Aboriginal Day June 21 X St. Jean Baptiste Day June 24 X Canada Day July 1 X X X X X X X X X X X X X X Civic Holiday 1st Mon. in Aug. X X X X X Discovery Day 3rd Mon. in Aug. X Labour Day 1st Mon. in Sep. X X X X X X X X X X X X X X Thanksgiving 2nd Mon. in Oct. X X X X X X X X X X X Remembrance Day Nov. 11 X X X X X X X X X X X X Christmas Day Dec. 25 X X X X X X X X X X X X X X Boxing Day Dec 26. X X Total Does your organization provide statutory holidays in excess of what is required by federal/provincial government legislation?* (Refer to the above grid for legislated statutory holidays for provincially or federally regulated businesses) 37. Do you give non-christian workers the option of working on Christian-based statutory holidays and taking off an alternative holiday of their choice?* t applicable PERSONAL DAYS Personal days are defined as days off for a reason other than: illness; statutory holidays; or annual vacation. Personal days may be used at the employee's discretion (subject to supervisory approval) Western Compensation & Benefits Consultants Page 7 of 9

8 38. Not including illness, statutory holidays or annual vacation days, does your organization provide PAID personal days to employees?*, we provide PAID personal days 39. Is there a defined number of days per year that can be used by employees for personal days?* (example of varying by employee level/group could be: more generous for executives, not offered to hourly staff, etc.), the same number of personal days are provided for all employees, but number of personal days varies by employee level/group, determined on a case-by-case basis 40. How many personal days are provided per year?* 41. How can an employee use personal days?* For whatever reason an employee decides Defined uses such as dentist appts., religious observances, etc. 42. What is your organization's policy if an employee does not use his/her allotted personal days? Unused personal days are:* Forfeited Carried forward to the next year Partially carried forward to the next year Paid in cash and/or carried forward (employee/employer's choice) Paid out in cash 43. Comments (if needed): LEAVES OF ABSENCE 44. Does your organization have a formal policy for PAID leaves of absence?* (e.g., bereavement) We have a formal policy/policies Depends on circumstances Leaves of absence are not allowed GENERAL INFORMATION 45. Which sector does your organization fall under?* Privately-owned Publicly-traded on stock exchange Public sector (municipal, provincial, federal government/crowns, government-sponsored educational, health & social service industries) t-for-profit (member associations, legal/health/social service organizations) Western Compensation & Benefits Consultants Page 8 of 9

9 46. In which province(s) do you have employees?* (check all that apply) BC Alberta Saskatchewan Manitoba Ontario Quebec New Brunswick Nova Scotia Newfoundland/Labrador Prince Edward Island Northwest Territories Yukon Nunavut 47. What is the appropriate classification for your organization?* Agriculture, Forestry, Fishing & Hunting Association or Regulatory Body Information/Media Construction Educational Services High Tech Financial Services/Insurance Healthcare/Social Assistance Arts & Entertainment/Recreation/Tourism/Hospitality Retail/Wholesale Manufacturing Real Estate/Rental/Leasing Professional/Scientific/Technical Services (legal, accounting, architectural, engineering, consulting, research) Life Sciences (biotech, pharmaceutical, nutraceutical, bioproducts) Mining/Oil & Gas Extraction Transportation/Warehousing Utilities Public Administration Other, please specify 48. Approximately, how many employees do you have in Canada?* 25 or less 26 to to to 1,000 1,001 to 5,000 More than 5,000 Western Compensation & Benefits Consultants Page 9 of 9