Please complete all accessible boxes and refer to the guidance on writing Job Descriptions. Finance. Procurement. Procurement

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1 Job Description Please complete all accessible boxes and refer to the guidance on writing Job Descriptions Position Details Faculty/Directorate School/Department Team Job Title Grade Finance Procurement Procurement Assistant Director of Procurement Senior staff contract Hours of Work Contract Duration (Perm/Fixed Term) Reports To (Job Title) Responsible For (Job Title) Permanent Director of Finance Procurement Manager plus six others Principal Accountabilities The University in undergoing a period of significant investment and growth. The Assistant Director of Procurement is a key member of the University s Professional Service team. It is a new role, which has been created to develop and implement a sector leading procurement strategy, managing up to 100m of revenue and capital expenditure annually while delivering value for money for the University and improved levels of service from vendors. The Assistant Director of Procurement will represent the University on procurement matters externally and provide expert advice and guidance internally, ensuring compliance with statutory and regulatory requirements.

2 Key Tasks Strategic Leadership Provide strategic leadership in the development and operation of Procurement across the University. Develop, review and lead the implementation of the procurement strategy to meet the needs of both academic areas and professional services functions, to improve overall procurement performance, increase savings and innovation for the University. Manage categories, suppliers and contracts to deliver value for money. Develop efficient and effective procurement systems and processes. Provide sound professional procurement advice across all areas of the University to support its academic mission and ensure compliance with relevant legislation. Lead on important or complex tenders and procurement aspects of major corporate initiatives including major construction works, capital projects, outsourcing or IT projects to ensure compliance with procurement regulations, value for money, and to ensure their successful conclusion. Undertake a leading role in ensuring effective risk management, governance, ethical performance and relevant statutory and regulatory obligations are monitored and met and ensure the University s risks and reputation are managed appropriately. mbed the concept of sustainability into all procurement activities in line with the University s sustainability strategy. Review and ensure the procurement regulations, policies and procedures are fit for purpose to ensure all procurement related activities are undertaken in an efficient, effective and compliant manner. Provide high quality analysis, written reports, information and presentations for internal and external audiences including the University s senior executive team and relevant governing body committees, which demonstrate the ongoing delivery of the procurement strategy and key objectives. Liaison & Networking Seek and promote external engagement within the H sector to maximise opportunities to enhance the profile and reputation of the University. Lead and/or participate in cross-university committees, working groups and project teams, as may be required by the Director of Finance.

3 Represent the University at relevant sector, regional and national bodies and promote professional standards across the sector. Leadership and Management As a member of the University s senior team, engage in the strategic planning process and ensure team understanding of corporate, faculty and departmental objectives. Manage and develop all members of the Procurement team, ensuring appropriate levels of qualification in line with professional standard, engage in activities such as recruitment and selection, performance management and support staff development through regular, structured discussions in line with the University s Professional Development Reviews (PDR) scheme. nsure that the University s policies are fully and effectively implemented within the designated areas of responsibility. nsure that the University s financial procedures and regulations are followed in managing the budget for the areas of responsibility, and that operations and projects operate on a sound financial basis. Special Features Miscellaneous You will ensure that appropriate management systems and procedures are in place to meet your health and safety duties and responsibilities contained within the University s health and safety policy. In particular you will ensure that appropriate risk assessments are carried out in respect of significant hazards and that safety inspections are undertaken on at least an annual cycle in each workplace under your control. You are responsible for applying the University s quality and Diversity Policy in your own area of responsibility and in your general conduct. You have a responsibility to promote high levels of customer care within your own areas of work. You are expected to co-operate with the PDR process, engaging in the setting of objectives in order to assist in the monitoring of performance and the development of the individual. You will assess the training and development needs of each member of staff under your control to ensure they are adequately supported in relation to their work responsibilities. Such other relevant duties commensurate with the grade of the post as may be assigned by the Manager in agreement with you. Such agreement should not be unreasonably withheld. You may be required to undertake a specific Health & Safety role, commensurate with your grade, to support the University in meeting its statutory Health & Safety obligations. This could include

4 acting as a DS Assessor, First Aider, Fire Marshall or Departmental Safety Co-ordinator. The allocation of such roles will be subject to the provision of appropriate training and assessment of competence. You may, with reasonable notice, be required to work at any of the Manchester Metropolitan University sites. You are responsible for assessing and managing risk for all elements of work within your own area/team and for ensuring effective risk management processes are in place. You have the responsibility to engage with the University s commitment to nvironmental Sustainability in order to reduce its waste, energy consumption and carbon footprint. You have the responsibility to engage with the University s commitment to delivering value for money services that optimise the use of resources and therefore should consider this when undertaking all duties and aspects of your role. Review This is a description of the job at the time of issue. It is the University s practice periodically to review and update job descriptions to ensure that they accurately reflect the current nature of the job and requirements of the University and to incorporate reasonable changes where required, in consultation with the jobholder.

5 Person Specification In order to be shortlisted you must demonstrate that you meet all the essential criteria and as many of the desirable criteria as possible. Where we have a large number of applications that meet all of the essential criteria, we will then use the desirable criteria to produce the shortlist. All disabled candidates who meet the minimum essential criteria will be included on the shortlist. Selection Criteria Attributes Item Relevant Criteria ssential/ Desirable 1.1 Ability to build good working relationships at all levels in an organisation based on trust and mutual respect. 1.2 Ability to work at both strategic and operational levels within a complex organisation. 1.3 Strong negotiating skills with the ability to deliver successful outcomes from negotiations. 1 Skills & Abilities 1.4 Ability to deliver significant change in procurement activities throughout an organisation. Resilient in the face of resistance to change. 1.5 xcellent communicator, particularly of technical procurement issues to non-procurement staff. 1.6 xcellent ability to analyse, understand and manage procurement related risk and to draw conclusions from complex information sets and make clear recommendations for action. 2 General & Specialist Knowledge 2.1 In depth up to date expert knowledge and understanding of risk management and regulatory compliance including: Public sector procurement and frameworks UK & U legislation and regulations Sustainable procurement practices thical performance 3 ducation & Training 3.1 Fully qualified member of the Chartered Institute of Purchasing and Supply MCIPS.

6 3.2 A degree or equivalent qualification, or substantial relevant experience that demonstrates high order literacy, numeracy and analytical skills. 4.1 xperience of working in procurement in the public sector. 4.2 xperience of leading a procurement function in a similar sized or larger organisation. 4 Relevant xperience xperience of procurement for major construction contracts. xperience of creating and implementing a successful procurement strategy, which delivered cost reduction, value for money and service improvement. D 4.5 xperience of team leadership and management. 5 Special Requirements vidence of, and commitment to, ongoing personal and professional development. A commitment to equality and diversity policies and objectives. 5.3 Date of Revision April 2018 The ability to travel as necessary within the UK.