JOB DESCRIPTION. Job title: Senior Finance Officer Location: Wau. Department: Finance Length of contract: 12 Months

Transcription

1 JOB DESCRIPTION Job title: Senior Finance Officer Location: Wau Department: Finance Length of contract: 12 Months Role type: National Grade: 8 Travel involved: 60 % Child safeguarding level: TBD Reporting to: Finance Management Accountant Direct reports: Finance Officer Organisational background Established in 2003, Malaria Consortium is one of the world s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions. We work in Africa and Asia with communities, governments, academic institutions, and local and international organisations, to ensure effective delivery of services, which are supported by strong evidence. Our areas of expertise include: disease prevention, diagnosis and treatment disease control and elimination systems strengthening research, monitoring and evaluation leading to best practice behaviour change communication national and international advocacy and policy development

2 Country and project background Malaria Consortium began activities in South Sudan in 2005 and is currently implementing an integrated community case management programme for malaria, diarrhoea, pneumonia and nutrition in Northern Bahr el Ghazal, overseeing Global Fund supported universal distribution of LLINs in Norther Bahr el Ghazal, supporting the management of NTDs in four counties in Yei River State through mass drug administration and providing strategic technical assistance to the MoH in Wau, Tonj, Eastern Lakes, Western Lakes, Gok, Yei, Juba, Kapoeta and Torit states. Malaria Consortium works with partners at all levels of government in an effort to support South Sudan in rebuilding the health system after successive conflicts. The Health Pooled Fund is a consolidation of funding from the British Government s Department for International Development (DFID), the Government of Canada, the European Union, the Swedish International Development and Cooperation Agency (SIDA), and the United States Agency for International Development (USAID) and aims to support the Government of South Sudan in reducing maternal and infant mortality, ensuring universal coverage, and improving the overall health status as well as the quality of life of the South Sudanese population. The Health Pooled Fund is based on a county model, whereby support is provided to the county health departments for the delivery of health services, health system strengthening and community ownership. Malaria Consortium is planning to support the county health departments in Aweil Centre, Aweil East and Aweil South under Health Pooled Fund. Job purpose To work closely with the Juba finance team and field finance officers to ensure MC South Sudan Programme maintains acceptable accounting standard and financial control according to the MC finance rules and procedures. Scope of work Senior finance officer will be responsible for posting of transactions into PSF (Accounting system) after all compliance checks are met and preparation of month and year end report as required by MC. Key working relationships Finance team Juba, Log and program team Aweil. Key accountabilities (percent of time spent on each area) 1. Finance work Register Invoices delivered by suppliers into PSF after making sure that all compliance checks are met. Post invoices to the relevant ledgers after processing by the relevant departments. Recharge on a monthly basis Vehicle, Guest house, Travellers, staff salary, Operations costs into PSF as per MC guidelines

3 Review and post Field returns into PSF as per MC guidelines. Review all cash and Bank transactions posted into PSF on a weekly basis. Review bank and other reconciliations on a monthly basis. Support Payroll review especially time sheet allocations and daily rate calculations. Advise the Finance and Management Accountant on the arising financial matters and sharing areas of concern suggesting solutions. Support and supervise the Finance Officer Cash to arrange for timely bank transfers to the field offices, check approval by budget holders and ensure proper accounting of transfers. Support In the preparation of monthly BVAs. support in budgetary planning and revisions. Support in the timely completion of checklists for month and year ends. Any other reasonable duties as may be required from time to time. 2. Suppliers Invoice 3. Support the Finance Officer Cash in posting payments onto PSF general ledger. 4. Petty Cash: Count Petty Cash on a weekly basis with Finance Officer cash as per MC Guidelines 5. Operations related work: Support in archiving all finance documents and ensuring that they are in safe custody and easily accessible by the finance team. Support External and internal Audit Participate in induction of new staff and advise MCSS staff in relation to compliances to donors, MC operating standards, local laws and Acts Person specification Qualifications and experience: Essential: Diploma or Bachelor degree in Finance, Accounting or Business studies Minimum of one year for Bachelor degree and three year's work experience Desirable: Studying for a recognised accounting qualification, ACA, ACCA, AAT or CIMA. Working knowledge of accounting software, especially PS Financial Work-based skills: Essential: Strong ability to be able to manage and prioritise multiple tasks

4 Ability to train others Desirable: Good attention to detail Computer skills with proficiency in Microsoft excel Good interpersonal and communication skills Core competencies: Delivering Quality results LEVEL B Takes on pieces of work when required and demonstrates excellent project management skills Shows a flexible approach to taking on additional work / responsibilities when needed to achieve results Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements) Makes clear and timely decisions within remit of own role Analysis and use of information LEVEL B Uses evidence to support work Identifies and uses various sources of evidence and feedback to support outputs Uses evidence to evaluate policies, projects and programmes Identifies links between events and information identifying trends, issues and risks Ensures systems are in place to address organisation needs Interpersonal and communications LEVEL B Fosters two-way communication Recalls others main points and takes them into account in own communication Checks own understanding of others communication by asking questions Maintains constructive, open and consistent communication with others Resolves minor misunderstandings and conflicts effectively Collaboration and partnering LEVEL A- Effective team player through to building strategic partnerships at the highest levels with key external stakeholders such as government/institutional funders. Is as a good and effective team player Knows who their customers are and their requirements. Respects and listens to different views/opinions Actively collaborates across teams to achieve objectives and develop own thinking Proactive in providing and seeking support from team members Leading and motivating people LEVEL B Manages own development and seeks opportunities

5 Actively manages own development and performance positively Learns lessons from successes and failures Seeks and explores opportunities within Malaria Consortium which develop skills and expertise Flexibility/ adaptability LEVEL B - Remains professional under external pressure. Able to adapt to changing situations effortlessly Remains constructive and positive under stress and able to tolerate difficult situations and environments Plans, prioritises and performs tasks well under pressure Learns from own successes / mistakes actions Living the values LEVEL B - Promotes Malaria Consortium values amongst peers. Shows a readiness to promote Malaria Consortium s values amongst peers Promotes ethical and professional behaviour in line with Malaria Consortium s values Strategic planning and thinking and sector awareness LEVEL A- Manages own workload effectively Plans and manages own workload effectively Is familiar with Malaria Consortium s mission and current strategic plan. Understands own contribution to Malaria Consortium s objectives Employee Name: Signature:. Date: Line Manager: Signature:. Date:.