POSITION DESCRIPTION

Transcription

1 POSITION DESCRIPTION Psitin Title Research Librarian Divisin Executive Services (ESD) Grup Deputy Chief Executive Lcatin Wellingtn Reprts T Divisinal Manager, Executive Services Divisin Date Created/Updated August 2018 Abut the Ministry The Ministry f Freign Affairs and Trade (the Ministry) acts in the wrld t make New Zealanders safer and mre prsperus. We d this by building cnnectins with and influencing ther cuntries t advance New Zealand s interests and prject New Zealand values. We prvide advice t the Gvernment n the implicatins fr New Zealand f what is happening in the wrld. Our wrk cntributes t New Zealanders wellbeing in the fllwing ways: Kaitiakitanga: Generatins f New Zealanders benefit frm sustainable slutins t glbal and reginal challenges; Prsperity: New Zealanders have better jb pprtunities and incmes frm trade, investment and ther internatinal cnnectins; Security: New Zealanders are able t live, d business, travel and cmmunicate mre safely at hme and ffshre; Influence: New Zealanders have cnfidence their cuntry can influence thers n issues that matter fr them nw and in the future. Our values are: Impact We achieve fr New Zealand, everyday, everywhere Ktahitanga We draw strength frm ur diversity Curage We d the right thing Manaakitanga We hnur and respect thers

2 Diversity and Inclusin We aspire t be a wrkplace that values and utilises diverse and inclusive thinking, peple and behaviurs. This means that ur staff reflect the diversity f New Zealand and the cuntries we wrk in, and that the cntributins f staff with diverse backgrunds, experiences, skills and perspectives are valued and respected. Abut the Grup The Deputy Chief Executive (Plicy) Grup includes the Audit and Risk, Cmmunicatins, Executive Services, Strategy and Perfrmance and Internatinal Security and Disarmament Divisins. Abut the Divisin Executive Services Divisin (ESD) has respnsibility fr managing the Ministry's respnses t infrmatin requests frm Ministers, requests thrugh the Official Infrmatin Act, and frm Parliament, requests frm the media, and frm the public. ESD als includes the Infrmatin Services team, cmprising research librarians wh service the whle Ministry t enable timely and efficient infrmatin sharing, thrugh publicatins, media summaries and research (including specialist bulletins). ESD enables peple in the frntline t make mre f a difference and have mre impact we wrk alngside divisins t help them cmmunicate with New Zealand. Abut the Psitin The Ministry supprts a range f flexible wrk ptins as the default setting fr all psitins. The Research Librarian is a specialist psitin in the Infrmatin Service team within ESD. The Research Librarian is respnsible fr: Prviding tailred research and training services fr Ministry f Freign Affairs staff, including in legal research and use f legal databases Prviding a Ministry-wide daily current awareness service including cllating and distributing newsletters and bulletins. Supprt fr external supplier and cntract management Library bk, jurnal and article circulatin Key Accuntabilities The fllwing key accuntabilities f this rle assist in delivering the Ministry s purpse. Circulatin and current awareness Circulatin f library bks and jurnals Indexing and circulatin f jurnal articles Preparatin and circulatin f a daily Ministry media bulletin service and a daily targeted alerts service Shared library functins: Inductin and training f Ministry staff in the use f the full range f Infrmatin Service resurces Research, reference wrk and liaisn with assigned Ministry divisins and psts Crisis media mnitring as required Shelving and shelf checking Vendr liaisn Leadership

3 Cntribute t the divisin s delivery f its planned and agreed activity stream t realise its strategic pririties and high level utcmes Demnstrate the rganisatin s values, gals, plicies and prcedures in all aspects f wrk Buddy new members f the team supprting a culture f learning and sharing f experiences Relatinship Management Develp and maintain key relatinships bth internally and externally in rder t advance the divisin s bjectives Organisatinal Respnsibilities Understand the Ministry s strategic pririties and high-level utcmes framewrk and hw this rle cntributes t the framewrk Understand and apply the strategic cntext in which the Ministry perates, including pririties and perspectives f the Ministers, partner agencies and external stakehlders Cntribute t the preparatin and reprting requirements f the Ministry s accuntability dcuments Understand tikanga and Treaty f Waitangi principles and have sufficient appreciatin f Te Re Māri t be able t apply the Ministry Māri dimensin, underpinned by Ministry values, in a way that is relevant t the cntext f ur business Using the Ministry s Capability and Leadership Framewrks, identify and participate in pprtunities fr learning and develpment, including thrugh regular caching and mentring Identify and pursue pprtunities t build specialised skills, knwledge and experience aligned with the Ministry s Strategic Framewrk Cntribute t Ministry-wide prjects and emergency respnse situatins Be aware f and adhere t the Ministry s Health and Safety plicies and prcedures All ther duties as requested by the emplyer Knwledge Management Cntribute t the cntinuus develpment f the Ministry s knwledge base by using the Ministry s internal systems, sharing infrmatin and data with relevant internal stakehlders Health and Safety The Ministry is cmmitted t prviding a safe and healthy wrking envirnment fr all staff, including cntractrs and ther wrkers, bth n and ffshre. Yu are respnsible fr: taking reasnable care f yur wn and ther s health and safety and being mindful f the effect f yur actins (r lack f actin) n the health and safety f thers cmplying with reasnable Ministry instructins t ensure the Ministry is able t cmply with the Health and Safety at Wrk Act 2015 cperating with health and safety plicies and prcedures identifying and reprting hazards, injuries, illness and incidents (including near misses) that arise frm yur wrk r in the wrkplace identifying and eliminating r mitigating health and safety risks s far as reasnably practicable and cnsulting with thers in ding s raising health and safety matters with yur manager r health and safety representative (r cntact as apprpriate)

4 ensuring that all health and safety incidents, injuries, near misses are immediately reprted thrugh the HR Kisk ensuring that significant hazards and risks r critical incidents are drawn t the immediate attentin f yur Manager. Qualificatins, Skills, knwledge & experience The fllwing are required: Qualificatins Pst-graduate library qualificatin Extensive knwledge f freign affairs and glbal issues Cmpetent in Micrsft Office suite f prducts (including Excel) Skills Ability t build and maintain relatinships with key internal and external cntacts Ability t cnvey cmplex infrmatin lgically and cncisely in bth written and ral frms. Ability t research and analyse issues and develp apprpriate recmmendatins Ability t maintain fcus n repetitive tasks ver lng perids f time. Ability t pace and self-direct yur wrk, and cmfrt with delivering n urgent and unexpected requests Strng ral and written cmmunicatin skills. Strng interpersnal skills and sund judgment. Ability t wrk under pressure. Ability t wrk as part f a team. Ability t wrk with staff frm all levels f the rganisatin Ability t facilitate and crdinate tasks. Sensitive t and appreciative f EEO issues. Ability t wrk with peple frm ther cultures. The ability t facilitate cmplex tasks in a multi-disciplinary envirnment. Experience Prven experience in a special library envirnment Strng, demnstrated infrmatin searching and research skills, and excellent attentin t detail Experience in effective training f staff with library resurces, including nline resurces. Experience wrking with news aggregating services such as Factiva. Experience using Sharepint and Genie DB Textwrks library sftware Relatinships The psitin is required t build and maintain the fllwing relatinships: Internal Divisinal manager Senir advisrs/advisers within divisin/unit Plicy and nn-plicy Divisin staff and managers Other MFAT staff, bth nshre and ffshre MFAT staff ffshre ESD team, including ther Infrmatin Service and administrative staff External Clleagues in ther gvernment departments and agencies Vendrs

5 Mandatry Rle Requirements Yu must be able t btain and maintain an apprpriate New Zealand Gvernment Security clearance. Yu must hld New Zealand citizenship