VACANCY NOTICE OPEN TO INTERNAL & EXTERNAL CANDIDATES

Transcription

1 IOM International Organization for Migration VACANCY NOTICE OPEN TO INTERNAL & EXTERNAL CANDIDATES Title: Project Assistant (Return Monitoring Assistant) Location: CBRR Programme/ Herat Duration: 6 Months Vacancy No VN-KBL-004/16 (Re- announce) Grade: G 4 No. Position: 1 Contract Type: Out-Sourced through private sector Gender: Date: 02 November 2016 Closing Date 15 November 2016 Male/Female (Female candidates are highly encouraged to apply) Background: Under the overall supervision of Cross Border Return & Reintegration (CBRR) Unit in Kabul and direct supervision of Head of Sub-Office & CBRR Unit in (Herat), the incumbent will assist in conducting the field level post return monitoring of undocumented Afghan Returnee Families, particularly in high return areas or as directed by Program Management Unit and Supervisors in the field. This is a new component under the CBRR Programme, the main aim of which is to provide information on the living situation of the undocumented Afghan families and individuals once they are settled in their provinces of final destination, and share the reintegration needs of the families with a verity of organizations that might be willing to assist these families. Duties and Responsibilities: Represent IOM in all the coordination meetings conducted by the UN agencies NGOs and government entities on exchanging of information of post return monitoring Schedule post-return follow up phone monitoring interviews with the families assisted under the IOM s post-arrival assistance in all the border crossing points Interview each family for about minutes asking them about their settlements and after return situation.

2 Manually or directly enter the raw data from the questioner into the database, while interviewing the families through phone or manually once completed the interview. Conduct frequent field visits for filling up specific questionnaires for the post return monitoring Fill and track post return monitoring questionnaires and extract data and reports on need basis Analysis the information in the database and extract reports of the first phone interview and spot or indicate specific vulnerable families for a visit and full interview. Visit the families spotted in the database in their places of origin at least after a month of the phone interview, and fill out the detailed questioner that captures the information on the living situation of the families. Enter the data on the spot as real-time data entry or, bring the documents to the sub-office and do the entry as traditional manual system. Extract the reports from the Database, and suggest provide the most vulnerable families further humanitarian assistance in their final destination. Establish Person with Specific Needs PSNs Network in the provinces of high return, and share the outcome of the post-return monitoring with the humanitarian and developmental partners in order to assist the vulnerable families in their places of origin or final destination. Conduct, by-weekly, monthly or by-monthly meetings, with the humanitarian and developmental partners in the provinces of high return of the undocumented Afghans and encourage them to assist the undocumented Afghan families. After, each family has been monitored by phone and actual field visits, conduct a final close up phone monitoring with the families and formally close the cases. Monitor the situations of returnees in the field, particularly in the high return area, collect data and other information relevant to post return monitoring Travel to high risk areas when needed, to assess and monitor project activities;

3 Report weekly, monthly, in any emergency or after any notable event to supervisors. Coordinate with all the post-return monitoring visits with relevant HSOs for smother implementation of the activities. Perform other assigned duties as necessary. COMPETENCIES The incumbent is expected to demonstrate the following technical and behavioural competencies Behavioural Accountability Accepts and gives constructive criticism Follows all relevant procedures, processes, and policies Meets deadline, cost, and quality requirements for outputs Monitors own work to correct errors Takes responsibility for meeting commitments and for any shortcomings Client Orientation Identifies the immediate and peripheral clients of own work Establishes and maintains effective working relationships with clients Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries Continuous Learning Contributes to colleagues' learning Demonstrates interest in improving relevant skills Demonstrates interest in acquiring skills relevant to other functional areas Keeps abreast of developments in own professional area Communication Actively shares relevant information Clearly communicates, and listens to feedback on, changing priorities and procedures Writes clearly and effectively, adjusting wording to the intended audience Listens effectively and communicates clearly, adapting delivery to the audience Creativity and Initiative Proactively develops new ways to resolve problems Leadership and Negotiation Convinces others to share resources Presents goals as shared interests

4 Performance Management Provides constructive feedback to colleagues Identifies ways for their staff to develop their abilities and careers Provides fair, accurate, timely, and constructive staff evaluations Uses staff evaluations appropriately in recruitment and other relevant HR procedures Planning and Organizing Sets clear and achievable goals consistent with agreed priorities for self and others Identifies priority activities and assignments for self and others Develops strategic vision for IOM within area of responsibility Organizes and documents work to allow for planned and unplanned handovers Identifies risks and makes contingency plans Professionalism Masters subject matter related to responsibilities Identifies issues, opportunities, and risks central to responsibilities Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation Persistent, calm, and polite in the face of challenges and stress Treats all colleagues with respect and dignity Works effectively with people from different cultures by adapting to relevant cultural contexts Knowledgeable about and promotes IOM core mandate and migration solutions Teamwork Actively contributes to an effective, collegial, and agreeable team environment Contributes to, and follows team objectives Gives credit where credit is due Seeks input and feedback from others Delegates tasks and responsibilities as appropriate Actively supports and implements final group decisions Takes joint responsibility for team's work Technological Awareness Learns about developments in available technology Proactively identifies and advocates for cost-efficient technology solutions Understands applicability and limitation of technology and seeks to apply it to appropriate work Emergency and Crisis Works effectively in high-pressure, rapidly changing environments Coordinates actions with emergency response actors and making use of coordination structures

5 Supports adequate levels of information sharing between internal units, cluster partners, IOM and other emergency response actors, Technical Must demonstrate a good understanding of the flow of migration and type of displacement in Afghanistan, including the organizational mandate for dealing with these types of beneficiaries. Must have demonstrated knowledge of IOM s migration related areas of work in order to understand the types of caseloads the IOM s Cross Border Return & Reintegration CBRR assist. EDUCATION AND EXPERIENCE Bachelor s degree in Business Administration or Political Science, or equality 4 years programme experience with International Organization. Minimum 2 years of professional experience in programming area, within communities. Experience working with specialized international agencies (UN Agencies, International Organisations, and International NGOs) and in complex operations, including conflict and post-conflict situations preferred. LANGUAGES Required English, Dari, Pashto Advantageous Method of Application: Interested applicants are invited to send curriculum vitae by to the Administration, applications4@iom.int & sakhundzada@iom.int by 31 March 2016 latest, referring to this advertisement quoting the above vacancy notice number. Candidates holding IOM contract should submit the internal application form.