POSITION DESCRIPTION

Transcription

1 POSITION DESCRIPTION Position: Responsible to: Responsible for: Job Purpose: Director of Finance and Resources Principal The management of the following Teams: Finance, Administration, Public Relations, Uniform Shop, Café, Property Services, ICT and the The primary function of the Director of Finance and Resources is the sound financial management of the College and to manage the non-academic activities of the College. The Director is responsible for supervising and controlling the College Administration, the maintenance and development of buildings and grounds, equipment, transportation and all financial and commercial operations. Major Tasks 1. Uphold the Mission, Vision and Values of Kennedy Baptist College in the work place. 2. Ensure the College Administration provides an effective and efficient service to the staff, students, parents and community members. This includes: Building co-operative and supportive relationships with the Board, Principal, staff, students and parents 3. Management of the financial affairs of the College, including all accounting duties, within guidelines notified by the Principal and the governing body. This includes: Personally attending to key strategic and executive finance functions Develop and recommend broad financial policies and internal controls Initiate and implement plans to make maximum use of financial and operating objectives and plans in line with the strategic plan and annual budget Appraise the College's financial position and issue monthly financial and operating reports to the Principal and Board Organise and take the lead role with the Annual External Audit Preparation of year-end financial statements and statutory returns in accordance with relevant standards and legislation Take a leading role in matters relating to banking negotiations, liaising with the insurers, the ATO and other key external suppliers Responsible for preparation and lodgement of all tax compliance activities including GST & FBT For Financial Management Requirements see Appendix A. 4. Leadership and personnel management of the non-academic staff and provide leadership for all human resource management. This includes: Assume responsibility for prime HR activities Initiate, recommend and implement the College s HR and employee relations policies and procedures, specifically those relating to recruitment and selection, employment contracts, non-academic staff performance reviews, remuneration, 1 P age

2 workplace health and safety, and employee exits Ensure effective communication of HR policies and decisions Works directly with the Principal to improve organisational wellbeing and effectiveness through improved attention to Human Resources. 5. Overseeing the financial and commercial operation of the Uniform Shop and Cafe. 6. Responsible for the overall management of facilities, physical resources and ICT infrastructure and resources in conjunction with the Property Manager and Head of ICT. 7. Liaise with AISWA, Department of Education (State and Commonwealth), Department of Education Services and Block Grant Authorities to prepare and administer funding applications. This includes but is not limited to the following: Completion of statistical and financial returns Manage Commonwealth and State Census submissions 8. Administer College insurance policies and ensure all aspects of the College are adequately insured. 9. The supervision and maintenance of the Asset Register for all capital items and physical resources. This includes: Take the lead role in ensuring the assets of the College are most effectively utilised, protected, maintained and strategically developed Initiate and implement plans to make maximum use of physical resources to meet operating objectives and plans outlines in the Strategic Plan Control and be responsible for project plans and managing individual projects from initial design through to completion including management of schedules, budgets, staff and contractors. 10. Contribute to the provision of a safe working environment within the office and College in general. 11. Contribute to the continuous improvement of the College. 12. All other reasonable & relevant tasks deemed fit by the Principal. Key Organisation Relationships. Responsible to: Responsible for: (Incl. relevant team members) Liaison Internal: Principal Head of Finance Head of ICT Head of Property Services Facilities Operations Manager Administration Manager Public Relations Officer Café Manager Uniform Shop Manager Executive Team Deputy Principals and Directors Head of Learning Areas (HOLA s) Head of Years (HOYS) 2 P age

3 Liaison External: College Auditors College Bankers Australian Tax Office Selection Criteria Essential: Accounting tertiary degree and professional qualifications or extensive relevant experience Willingness to uphold and live the Mission, Vision and Christian values of Kennedy Baptist College Demonstrated experience at senior management level Excellent staff management, team building and leadership skills Excellent financial planning, management and reporting skills Excellent verbal and written communication skills Excellent relationship management skills Advanced Microsoft Office skills Federal Police check Working with children check Desirable: Experience using MAZE software Experience in a secondary school environment 3 P age

4 Appendix A FINANCIAL MANAGEMENT REQUIREMENTS - Responsibility for but not limited to the following: Finance Planning and coordination of the invoicing of Families in January Completion of financial documentation as required The processing of payroll, including review and approval each fortnight Approving invoices for payment in line with delegated financial authority Financial aspects of the MAZE system and related financial processes Point of contact for all financial related queries for the Head of Finance, Principal, Bank, External suppliers and Board members Liaison with ATO and other relevant Authorities and Government Agencies as required Cash flow planning and management Approval of all applicable staff leave requests in time with approved College policies End of Month Financial Processes including payroll and GST reconciliations Review, approval and authorisation of BAS, PAYG and FBT lodgements Review and submission of month-end Finance reports for the Principal, and the Board Preparation of Board papers and submissions for relevant projects or initiatives including responses to Board queries Reconciliation of Superannuation Guarantee Payments and communication to staff Preparation of the Annual Budget and Budget forecasts for the Principal and Board approval (towards end of July for Board meetings in September and October) End of year financial statements and audit process End of Tax year and Employee PAYG reconciliation in July Financial Year-end roll and Back-up of the Maze Financial System FBT reporting in April Lodgement of the Financial Questionnaires in June Set-up of new salary levels for Payroll for first pay in January Human Resources Management of HR matters in consultation with the Principal Assisting in production of new employment contracts Resolution of HR and payroll related queries Staff performance reviews of direct reports and management of the review for all other non-teaching staff Gender equality reporting Annually Administration ACNC reporting in June, including updating of ACNC register Continual review and implementation of internal controls and processes which support the College policies and strategic objectives Contract management and negotiations with all relevant external parties and activities Ensure that the administration function is appropriately staffed and resourced with the appropriate skillset 4 P age

5 Property & Facility Services Planning and management of the scheduled maintenance requirements of the Colleges infrastructure. Management and support of the College Property Services team Overall management of the promotion, administration and operation of the hiring of College facilities to approved external parties with the support of the Facilities Operations Manager Management of College security o Management of security infrastructure o Management of security operations Management of the cleaning services provided to the College by external contractors Information and Communications Technology (ICT) Planning and management of the ICT team and its strategic objectives Planning and management of the ICT operational and capital budgets Planning and management of the scheduled maintenance requirements of the Colleges ICT infrastructure Staff and student induction and on-going ICT professional development Cafe and Uniform Shop Management of the relevant staff of these operations Ensure efficient and effective operation Appropriate processes in place to manage risk and achieve budgeted targets Public Relations Assisting the Principal with the management of the day to day functions relating to public relations Ensure all relevant tasks and projects are managed to meet operational deadlines Management of and support to the College Ensure the College is compliant with legislative requirements with respect to the management of sensitive information relating to students and families Ensure all statutory and management reporting is performed and delivered in a timely manner Management and support of the team 5 P age