Vision of Action Management Coaching

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2 Vision of Action Management Coaching With Action Management Coaching I work to help you manage your big vision while tracking all the small details. I m here to help you apply appropriate effort on what you need to do. We will work together to see that your work is aligned with your goals. We will focus on fostering habits and practices where you can flourish and get the right things done at the right time.

3 Mission Statement Focused Effort = Maximized Productivity

4 Action Management Is... Appropriate Engagement Mind like water...

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6 Bruce Lee is AWESOME

7 The Goal of Action Coaching? Create a system that was as sophisticated as your daily work, but so simple that you could use it everyday without it bogging you down. Create systems to capture all inputs at anytime, so that nothing slips through the cracks. Allow you to have mind like water so that you can appropriately focus on whatever is before you, whether it s your work, a meeting or your family... without distraction.

8 Who Needs Action Management? Do you ever think of something you need to do when you can t do anything about it? (in bed, in the shower, etc.) Do you have more than one screen of s right now? Do you have an in your inbox older than 48 hours? Are you often interrupted by something ( , call, text message, office interruption) while working on another task? Do you currently feel conscious or unconscious stress regarding the work you should be doing?

9 Action Management Coaching Action Management Coaching is based upon David Allen s international bestselling book Getting Things Done and the GTD System.

10 David Allen on What is GTD... I can tell you the model in twenty seconds; it s just, keep anything potentially meaningful out of your head, sooner than later decide what it means and what you re going to do about it, and park those results in some trusted place that some part of you knows you ll look at the right time and the right place, and trust your intuitive judgments about what you do. That s all it is.

11 Biggest Problem with GTD I think the biggest problem is that most people are too lazy or don t see enough value to make the upfront investment required to adopt GTD. If they only knew the results and the pay-offs for that investment. Nothing ventured, nothing gained.

12 Seth Godin on focus... Missed opportunities vs. poor execution When you think back to the last ten years of your career or your company's history, how much of what you haven't achieved is due to missed opportunities (the product you didn't launch, the service you didn't choose to do, the effort you didn't extend, the stock you didn't buy) and how much is the result of doing your assigned tasks poorly? % missed vs. % incompetence Now, compare those percentages to where you spend your time, your focus and your anxiety.

13 Work has changed We are not farmers or industrial workers, so our work is less instinctive. Peter Drucker called this new work, knowledge work A simple to-do list is no longer effective for most knowledge workers.

14 What if your systems changed, too? Increased focus More time Less stress Less time lost to distractions Time at home can be time at home

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16 Action Management Coaching Video

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18 Collect Into Inbox Physical stuff on desk and in drawers Work around office... file cabinets, other tables, etc. Anything not where or how it should be Current to-do lists Text messages, desktop, , pending calendar items Mind-sweep

19 Organize Inboxes What is it? Is it actionable or not? If it s not actionable... Trash Reference Someday / Maybe

20 Process If it s actionable... Do it (2 min. rule) Delegate it (waiting for list) Defer it Next action, projects, contexts, calendar items, on hold

21 Do The Work Every day do a quick review of your calendar and action lists Work based upon context, time, energy, then priorities Work from previously defined work lists Or work ad hoc as it appears Trust your intuition!

22 Review Runway - current actions (daily) 10,000 ft. - current projects (weekly) 20,000 ft. - current responsibilities (monthly) 30,000 ft year goals (quarterly) 40,000 ft year goals (annually) 50,000 ft. - career, purpose, lifestyle (annually +)

23 Weekly Review Details Get Clear Collect loose papers & materials Empty your head Get In to zero

24 Weekly Review Details Get Current Review action lists Review calendar data (previous & upcoming) Review waiting-for list Review project (and larger outcome) list Review any relevant checklists

25 Weekly Review Details Get Creative Review someday / maybe list Be creative and courageous

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27 Action Management Coaching 1 or 2 days of on-site shadow coaching $1,000 / day (+ travel, lodging, food)

28 Action Management Coaching 1 or 2 days of on-site shadow coaching $500 / day for AG coaches with a referred client that books $250 off for each additional booked referral (until free)

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