ISO update. David Smith Director, ims Risk Solutions Chair, BSI Management Systems Expert Group

Transcription

1 ISO update David Smith Director, ims Risk Solutions Chair, BSI Management Systems Expert Group

2 What you need to know about ISO IOSH IOM 7 th February 2018 David A Smith

3 Update on the standard ISO is the first ISO standard on occupational health and safety requirements It is expected to be published on 15 th February 2018 OHSAS 18001:2007 will be withdrawn upon publication of ISO Those organizations with accredited OHSAS systems will be allowed three years to migrate to the new standard It has a similar structure to the quality standard ISO 9001:2015 and ISO 14001:2015

4 History Expectations on working conditions are for ever changing around the world. In 1800 AD (in the UK) the starting working age was 7 and they worked a 12 hour day! What was acceptable to our grandfathers is no longer acceptable to many of today s young people. People are generally living longer but many are suffering from ill-health/diseases arising from the workplace in their retirement. So, we need to think very widely of all issues that could impact on an organization politically, social responsibility, regulatory etc. and this is a key component of clause 4.1 of ISO on context

5 Importance of this new standard It recognises that OHS is a key business risk that needs to be managed like other business risks If implemented properly, it should give confidence to workers that they are working in an organization that wants them to go home in the same state as they arrived Gives assurance to customers, labour organizations, investors and regulators as well as workers Provides a framework that can easily be integrated/aligned with ISO 9001 (quality), ISO (environmental) an other management system requirement standards

6 ISO This new standard will replace OHSAS and no OHSAS certification will be valid after Feb 2021 It is compatible with HSE guidance found in HSG 65 The new standard has many high level requirements that are not included in OHSAS and will require more input and demonstrable commitment to assure assessors that they meet ISO requirements All managers are expected to provide leadership and direction even in support functions such as finance/sales/marketing

7 Benefits of ISO It provides a framework that any organization can use for managing occupational health and safety (OHS) risks The aim is to prevent work-related injury and ill health to workers and provide a safe and healthy workplace Enables an organisation to improve OHS performance and achieve its OHS objectives Can assist an organization to fulfil its legal and other requirements

8 What this means in practice If you look after those working for you they are more likely to look after the organization and be loyal employees Hence there should benefits such as: Less work interruptions Less absenteeism Less training of new entrants because of high turnover Reduction in insurance costs No-one wants to face an employee s partner/relative and tell them their beloved is not coming home tonight!

9 The approach Plan Do Check Act (PDCA) approach Risk Process approach (as per ISO 9001) Clause 4.4 requires The organization shall establish, implement, maintain and continually improve an OH&S management system, including the processes needed and their interactions, in accordance with the requirements of this document. This means that identification of processes as required in ISO 9001 can be useful for those implementing ISO 45001

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11 Definition of worker The standard aims to ensure that all those who are working under the control of the organization are considered therefore organizations cannot subcontract those operations that are highly hazardous and/or pose a significant risk to parties who are not directly on the payroll and ignore their duty of care to such workers. Top management is recognised as being equally at risk from workplace activities remember stress for instance applies to all those at work.

12 Implications of worker definition The standard aims to ensure that all those who are working under the control of the organization are considered therefore organizations cannot subcontract or outsource those operations that are highly hazardous and/or pose a significant risk to parties who are not directly on the payroll and ignore their duty of care to such workers. Top management is recognised as being equally at risk from workplace activities remember stress for instance applies to all those at work.

13 workplace place under the control of the organization where a person needs to be or to go for work purposes Note 1 to entry: The organization s responsibilities under the OH&S management system for the workplace depend on the degree of control over the workplace. Definitions from the standard

14 Injury and ill health adverse effect on the physical, mental or cognitive* condition of a person *Cognition - mental act or process by which knowledge is acquired

15 hazard source with a potential to cause injury and ill health

16 occupational health and safety risk (OH&S risk) combination of the likelihood of occurrence of a work-related hazardous event or exposure(s) and the severity of injury and ill health that can be caused by the event or exposure(s)

17 Occupational health and safety opportunity circumstance or set of circumstances that can lead to improvement of OH&S performance

18 Structure of ISO45001

19 Structure follows ISO Annex SL Directives as per ISO 9001 and ISO Scope 2. Normative references 3. Terms and definitions 4. Context of the organization 5. Leadership and worker participation 6. Planning 7. Support 8. Operation 9. Performance evaluation 10.Improvement

20 Top management requirements Deliverables include (Clause 5.1): ensuring policies and objectives are compatible with the strategic direction of the organization; ensuring that the management system (MS) achieves its intended outcome(s); directing and supporting persons to contribute to the effectiveness of the MS; promoting continual improvement; supporting other relevant management roles to demonstrate their leadership as it applies to their areas of responsibility.

21 The differences and similarities ISO BS OHSAS Similarities: PDCA/Risk based Identification of hazards, risk assessment and selection of controls using the hierarchy of control Involvement of workers though considerably strengthened in Similar performance evaluation, internal audit and management review approaches Differences: Requirement to determine context of an organization Increased leadership and commitment requirements from top management and managers and involvement of workers Procurement/outsourcing/contractors

22 Context

23 Context of the organization (Clause 4) Understanding the organization and its context Understanding the needs and expectations of workers and other interested parties Determining the scope of the OHS system OHS Management system

24 Understanding the needs and expectations of workers and other interested parties (Clause 4.2) When considering the needs and expectations of interested parties there are investors, regulators, insurers, neighbours etc to consider The major party to consider are the workers!

25 Leadership and worker participation (clause 5) Leadership and commitment OHS Policy Organizational roles, responsibilities and authorities Consultation and participation of workers

26 Leadership requirements

27 Top management requirements Deliverables include ( from Clause 5.1): ensuring policies and objectives are compatible with the strategic direction of the organization; ensuring that the management system (MS) achieves its intended outcome(s); ensuring the integration of the OH&S management system requirements into the organization s business processes; directing and supporting persons to contribute to the effectiveness of the MS; promoting continual improvement; supporting other relevant management roles to demonstrate their leadership as it applies to their areas of responsibility.

28 Policy requirements (clause 5.2) Top management shall establish an MS policy that: a) is appropriate to the purpose of the organization; b) provides a framework for setting objectives; c) includes a commitment to satisfy applicable requirements; d) includes a commitment to continual improvement of the MS.

29 In order to meet requirements Top management need to establish: Clear objectives that are consistent with strategic direction of organization ( which relates back to the purpose of the organization bullet 5.2 a); Set Key Performance Indicators (KPI s) that are relevant and are consistent with the above

30 Route map Top management down need to be involved in all the steps. Determining the Context Aligning policy and objectives with the strategic direction Setting SMART objectives and KPI s Ensure worker consultation and participation

31 Consultation and participation of workers The organization has to provide processes for consultation and participation at all levels and provide mechanisms, time and training and resources necessary Determine and remove obstacles or barriers to participants

32 In conclusion The standard will have a significant impact It relates to business risk thinking and integration into business processes It will be challenging for top management It requires active engagement of workers

33 Thank you Any Questions?