Eagle s Nest Foundation Donor and Alumni Relations Coordinator Job Announcement and Application

Transcription

1 Eagle s Nest Foundation Donor and Alumni Relations Coordinator Job Announcement and Application Eagle s Nest Foundation is a 501c3 non-profit organization located in the Blue Ridge Mountains of North Carolina, focused on the mission of: Experiential education for young people, promoting the natural world and the betterment of human character. Eagle s Nest sponsors three programs: Eagle s Nest Camp, a co-ed summer camp for children ages 6-17, Hante Adventures, an off-site adventure program for older campers, and The Outdoor Academy, a semester school for highperforming 10 th grade students from across the country. BACKGROUND The Development Office of Eagle s Nest Foundation is responsible for all fundraising and event coordination for Eagle s Nest Camp, Hante Adventures and The Outdoor Academy. Fundraising activities include an Annual Fund Campaign currently raising $250,000/year, raising and managing Endowed Funds, hosting an annual Silent Auction, three Board of Trustees meeting a year, and reunions/special events. The Development Team works with all programs to effectively tell the story and impact of experiential education and the young people who benefit from a session of camp or a semester of The Outdoor Academy (OA). POSITION SUMMARY The Donor and Alumni Relations Coordinator is a full-time, year-round position, reporting to the Development Director. The Donor and Alumni Relations Coordinator coordinates general activities of the Development office under the direction of the Development Director (DoD), including data and donor records management and assisting with mailings, communications, grants, meeting and event logistics. SPECIFIC RESPONSIBILITIES Donor Relations 1. Donation & donor record management, including processing gifts updating donor records and producing revenue reports. 2. Donor stewardship including authoring professional acknowledgement letters and s. 3. Event coordination and support for donor events, dinners, Trustee meetings and Alumni/Reunions 4. Campaigns and appeals support including assisting with the Annual Fund Campaign and Grant research and applications. 5. Communications support including maintaining communications calendars and development related program updates. 6. Department administration including financial reports, deposits, file and record maintenance. Alumni Relations 1. Maintain functions of the ENF Alumni Relations Program including coordinating and planning Regional Alumni Gatherings, creating an Alumni Relations Manual and Annual Plan, and cultivating relationships with campers, students and alumni families. 2. Assist in the creation of an Online Alumni Directory and assist with Surveys General Office Assistance 1. Assist with answering office phones, keeping office areas clean and other duties as assigned Employment Application Page 1

2 JOB SKILLS AND REQUIREMENTS Communication skills: Connect effectively with staff, and maintain good communication with other departments within the organization. Organization and Attention to Detail: Able to create lists, keep track of projects and donations, and provide accurate reporting on bank deposits. Verbal and written communication skills: Able to write professional s and letters to donors and alumni, and effectively tell the story of Eagle s Nest and The Outdoor Academy. Computer Skills: Proficient in MS Office (Excel, Word, PowerPoint etc.) , Preferred: Experience with a broadcast service (i.e. Constant Contact or icontact), database entry and donor/ constituent management software (i.e. SalesForce, RazorsEdge, etc.). EDUCATION/WORK EXPERIENCE BA/BS or equivalent work experience Preferred: Demonstrated interest and/or experience in fundraising, alumni relations, or communications Preferred: Experience with Eagle s Nest, Hante, or OA; residential camps; or independent schools WORK ENVIRONMENT AND SCHEDULE Office hours are between 9:00-5:00 Monday through Friday with the exception being around events and retreats. Flexibility to work evenings and/or weekend hours as needed to fulfill program demands of the position. This position operates in a casual but professional environment and routinely requires being outside and walking across campus. The ability to work long days and occasionally lift heavy items and boxes is required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. COMPENSATION AND BENEFITS Eagle s Nest provides a twelve-month salary for full-time, year-round employees and faculty, contributory healthcare benefits, retirement plans, paid time off, lunches when served during programs sessions, Camp and OA discounts for dependent children, and pro deals. Specific benefits are outlined in the employment contract. TO APPLY Send resume, cover letter, and completed application form (found at to hr@enf.org. Attention: Andrea Haulk, Payroll & HR Manager Eagle s Nest Foundation and Eagle s Nest Camp 43 Hart Road Pisgah Forest, NC hr@enf.org Eagle s Nest Foundation is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, sex, age, disabling condition or sexual orientation. Employment Application Page 2

3 DONOR AND ALUMNI RELATIONS COORDINATOR EMPLOYMENT APPLICATION Date: Street / PO Box: CURRENT ADDRESS PERMANENT ADDRESS Street / PO Box: City: City: State: Zip: State: Zip: Home Cell Home Driver s License State, Number, and Class: EDUCATION Schools and Colleges Attended Major Subjects Degree or current status Years EMPLOYMENT EXPERIENCE List most recent experience first Employer: Reason for leaving: Employer: Reason for leaving: Employment Application Page 3

4 Employer: Reason for leaving OTHER RELEVANT PROFESSIONAL EXPERIENCE PERSONAL REFERENCES No relatives, please Relationship to applicant: Relationship to applicant: SKILLS INVENTORY Please indicate below your experience and comfort level with each of the following job functions: 1 = no prior experience; 2 = limited experience; 3 = good experience; 4 = expert COMPUTER & SOFTWARE SKILLS MS Office 10 - Excel MS Office 10 - Word MS Office 10 Power Point Sales Force (CMS) Donor or Membership Management Software ADMIN & PROJECT MANAGEMENT Record maintenance (filing, etc.) Scheduling appointments Managing publication/ communication calendars Data entry (MS Access or other program) Mail merging (letters, labels) Employment Application Page 4 DEVELOPMENT Writing appeals and collateral materials Assist a small shop development office Research donors, grants, and institutions Soliciting gifts by phone or inperson Event management

5 Graphics Editing Software Photo Editing Software Publishing Software Writing & proofreading formal correspondence Clerical speed and accuracy Working with volunteer leadership (such as a Board of Trustees) Coordinating social media content for development department (text and visual) Creating and posting website content - we use Wordpress Please respond to the following questions on a separate sheet of paper: 1. What do you find most enjoyable and challenging about working in an administrative support role? 2. Describe your experience with managing projects. 3. Describe your ideal work environment. 4. Do you have experience working in a non-profit, camp or educational setting? If yes, describe. 5. Describe your understanding of experiential education. 6. How do you think that your prior work and/ or educational experience makes you a good fit for work in a development role? 7. Discuss which aspects of development in which you might be most and least interested. 8. Is there anything not included in your resume or cover letter that you would like for us to know? Have you ever been convicted of a moving violation? Yes No If yes, state the nature and date of the violation: Have you ever been convicted of a criminal offense for which you could have received a sentence of jail time or imprisonment? Yes No If yes, state the nature and date of the violation: How did you learn about Eagle s Nest Foundation? I understand that should an employment offer be extended and accepted, I will fully adhere to the policies of Eagle's Nest Foundation as outlined in the Employee Handbook and Staff Policies. I agree that before I arrive, I will have a physical exam by a physician and submit an Eagle s Nest Foundation medical form including immunization records before starting. I give Eagle s Nest Foundation the right to conduct a background check. I certify that the facts provided on this application are true and complete to the best of my knowledge and authorize Eagle s Nest Foundation to verify their accuracy and to obtain reference information on my work performance. I release Eagle s Nest Foundation from any/all liability of whatever kind and nature which could result from obtaining and having an employment decision based on such information. I understand that, if employed, falsified statements of any kind or omissions of facts on this application shall be considered sufficient basis for dismissal. Signed: Date: Eagle s Nest Foundation is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, sex, age, disabling condition or sexual orientation. Eagle s Nest Foundation 43 Hart Road Pisgah Forest NC Fax: Employment Application Page 5