Best Practice Club Four Year Development Plan Best Practice Guide for writing successful club development plans

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1 Best Practice Club Four Year Development Plan Best Practice Guide for writing successful club development plans The aim of a development plan is to give clear focus to club committees to assist the growth and development of the club. A development plan should state WHAT needs to be done, HOW it will be done, WHO is responsible, WHAT are the targets/outcomes and WHEN will they be achieved. This best practice development plan has been designed to provide clubs with support in writing development plans by using good practice from across Scotland. Tips on completing development plans and a detailed template plan are included in this guide. Here are some tips that will help you to write your clubs development plan. Clarify who needs to be involved in the planning process. This could be the current club committee or a working group within the club; possibly parents and helpers who may have experience of writing plans from their jobs or experience with other sporting organisations Identify key areas of work Who can help / be responsible for implementing the aims Targets for achieving the aims Outcomes and impact for the club Any funding implications To help with the process of writing the plan it is suggested the club should look at four main areas of club development: Swimmer Development Teacher/Coach Development Volunteer Development Club Management and Administration Finally it is important to continue to review your club s progress annually against the plan. Do not worry if you have not achieved every action, a review will highlight these areas and you can adapt your plan to help you move forward. Good Luck!

2 Dunfermline Water Polo Club (DWPC) Four Year Development Plan ( ) Vision: To develop a strong community and competitive club, creating an enjoyable environment and allowing opportunities for people of all ages to fulfil their potential in waterpolo. Goals: A continually developing club; High standards of performance; Quality service to the club members Objectives: Club growth and development Retention of number of players Enhanced opportunities for competition Success at individual level Increased number of qualified teachers/coaches and officials Effective administration Links with external agencies Area of Development Main Areas Responsibility Outcome/Target Target Date Player Development Develop and implement an Athlete Recruitment and Retention strategy Coaches/Teachers Strategy complete and in place Improved links with Learn to Swim/Minipolo providers Minipolo Coordinator Increase in number of players coming from Learn to Swim Schemes to club Develop an annual training and competition calendar Coach workforce Annual training calendar in place and communicated to players/coaches/committee Annual Calendar on website and regularly updated

3 Develop an accurate record of players improvements (TESTING, RECORDING & MONITORING). Coaches Coach Workforce Specialist Fitness Coaches Database in place that players and coaches can access. Land training progress being regularly monitored Develop an Exit Strategy for players looking to leave club Provide ongoing opportunities for players to access education e.g. Nutrition, psychology, training, doping information Coaches and Committee Rep Training Coordinator Exit strategy in place Increased number of players staying within club to volunteer Education calendar in place External coaches/resources secured to deliver Provide ongoing opportunities for players to access dryside strength and conditioning training. Ensure all sections of the club have access to quality coaching Coach Workforce Specialist Fitness Coaches Coach Workforce Continued expansion of longer term progressive training. Internal and External coaches/resources secured to deliver. Continued technical improvement throughout Consistent coaching throughout pathway Weekly land training programme in place with Commando Park Fitness on Thur nights. Develop an Open Day to attract new members At least one Open Day offered annually

4 Parents evening Improvement in technical ability/technical lesson plans Parents and players gain understanding of all processes involved in players development. At least one parents evening offered annually. All groups to work to lesson plans. Annual plan for all groups. Increased number of players progressing from minipolo section to main squads Improvement in stats at District events * Increased number of players in Squads * Improvement in stats at Nat level * Minipolo Coordinator More players achieving successful progression to waterpolo as a result of continued technical improvement More players competing - showing technical improvement More players taking part in Scottish and GB competitions. Pathway up to senior squad More players achieving National Squad attendance and selection No District events planned *Annual review of above Review Player Incentive Schemes Team Manager Management Committee Management Committee Review evidence used to form coach and squad development plans Incentive schemes (Kelloggs Awards) available for all levels of players. Club Minipolo award scheme and certificates under development to complement Kellogs awards.

5 Area of Development Main Areas Responsibility Outcome/Target Target Date Teacher/Coach Treasurer Education section included in Development Training Coordinator annual budget and report Include Education budget for CPD and courses for teachers and coaches Develop a database of teachers and coaches qualifications Work with to develop personal plans for all coaches Provide all coaches/teachers with Disability Awareness Training Work towards Licensing for all teachers and coaches Agreement to support coach education Database in place List held by Sec and available on website and coaching network (Linking with Scottish Disability Sport and Scottish Swimming) Coaches Personal plans for all coaches in place Maps out staff aims, objectives and CPD training for the future At least 1 coach to attend disability awareness per year All coaches licensed All coaches hold personal Dev plans All coaches hold probationary licence Work towards UKCC Level 2 coaching waterpolo for all coaches. External coaches/resources secured to deliver. Level 2 polo course expected in Autumn 2011 Provide ongoing CPD and in house training for all teachers and coaches Run a UKCC Level 1 Waterpolo Coaching Course Training Coordinator CPD undertaken by staff to remain up to date 2 CPD courses per year for all volunteers External coaches/resources secured to deliver. Offer course to existing volunteers and externally Encourage candidates from course to volunteer with club

6 Run a Minipolo Coaching Course. Develop and Implement a Mentoring scheme Coach workforce External coaches/resources secured to deliver. Offer course to existing volunteers and externally Encourage candidates from course to volunteer with club Helpers/coaches/teachers to identify a mentor. Request in house training on specific areas they require for individual coach development. Develop self evaluation programme Coach workforce All staff able to evaluate sessions Area of Development Main Aims Responsibility Outcome/Target Target Date Volunteer Development Develop and implement a Volunteer recruitment strategy/plan Develop and implement a Code of Conduct for Volunteers Develop and implement Role Descriptors for all volunteers within the club Develop a succession plan for the club Make contact with further education colleges Encourage athletes into volunteering instead of dropping out of club Provide ongoing training opportunities including Team Manager, Child Protection, Coach Rep Education Coordinator Education Coordinator Volunteer recruitment strategy in place Published code of conduct for all coaches, players, parents, committee Description of duties for all members holding specific positions in club Succession plans for all positions in club Tool for attracting volunteers from HNC/HND courses. 1 link made with a college Recruitment and Retention strategy/plan for club in place Club provides list to all members detailing courses available internally and Complete Complete Ongoing

7 Running Sport, UKCC courses Encourage younger players/volunteers to get involved in Technical Officiating Inform Scottish Swimming of volunteers successes for inclusion in Splash News and other national publications Include a volunteer recognition section in club newsletter Technical Official Coordinator Volunteer Coordinator(contact from Scottish Swimming) Newsletter Coordinator externally Volunteer training calendar produced Provide information to players about courses available and roles of technical officials Promotion for club and volunteers Regular submissions to Scottish Swimming Volunteer section included in newsletter Link in with Local Authorities/Sports Council Awards evenings (Contact from Local Authority) Nominate at least one volunteer for an award. Area of Development Main Areas Responsibility Outcome/Target Target Date Club Management In place Develop and implement an Equity policy Develop and improve relationships with pool providers Develop and improve club website Committee Rep for Website Equity policy in place and published on website and club newsletter Regular meeting with pool providers Water Access agreements with pool providers in place Keep website updated regularly In place Ongoing Implement Self Declaration forms and undertake PVG checks Child Protection Officer All volunteers to sign self declaration. Coaches/Teachers to go Complete for current vols in PVG process in place for

8 through PVG checks. future coaches. Develop a Help/Information Sheet for all Volunteers All Club Coordinators Information Sheet in place for all volunteers with club information and key contacts Details available on website. Improve Communication Structure within club Publish (non-sensitive) minutes of committee meetings on website Published on website and copy to notice board Develop improved Administration of club Develop and implement a procedure to help members suffering financial hardship sub group Treasurer Administration team as a sub group of committee looking at all key policies and procedures Policy for the disadvantaged in place Identify a Team Manager for the club and investigate training for this Link in with Running Sport courses to improve club management Education Coordinator Education Coordinator Person in place to manage club teams and events Team Manager role descriptor in place Training provided for role At least 1 committee member to attend Running Sport Course annually Squads have team managers allocated but not yet all completed training Develop and improve partnerships with the community Develop links with other clubs in the areas through regional forum Develop links with the Local Authority Sports Development Units Develop and improve links Started and ongoing

9 with Active Schools Coordinators Achieve Scottish Swimming s polomark and polomark Plus accreditation Rep All club members polomark Achieved polomark Plus Achieved polomark achieved June 2011