College of Science and Engineering Recruitment Decision Tree (Standard)

Transcription

1 KEY RSA: Research Support Administrator ARCP: Agresso Research Costing and Pricing Contact: w.ac.uk Identify need to recruit Define Role Contact for JD guidance and templates HM: Hiring Manager HMC: Hiring Manager Checklist Seek financial approval JD: Job Description Consultation on HMC and JD HM updates and returns to with HMC Local Resourcing Coordinator SR: Staff Request PI provides CV and 2 references to Direct / named? E-Rec: E- JD / HMC Make revisions, return to OWNER Hiring Manager Local Resource Co-ordinator Contacted by, make provisional room booking / catering arrangements SR raised Central Team Central Onboarding Team School contact SR NO FURTHER ACTION UNTIL APPROVED Vacancy created on E-Rec, uploads JD plus confirmation of grading and HMC and direct/ named paperwork if applicable Pass to On-boarding process to be followed Direct / named? Selection appointment process to be followed

2 Redeployment register? CRT Set up access HM checks register Return to for revisions consulting HM resourcing plan Candidate appointed? Vacancy moved to advert. CRT manage candidate queries CRT Pass to Onboarding Submit shortlist data to hiring committee Process to be followed Shortlisting grid and interview request form completed HM revises and returns to Shortlisting decision communicated to. Forms CRT reject candidates, back to recruitment plan for review and confirmation of new readvert plan Proceeding to interview? Revise catering and room booking if required Timeline Same day as invitations Take up references, Make travel arrangements copying in Issue invitations to shortlisted candidates. Confirm action to and update as required Grade 6 plus? CRT inform of any known Visa requirements Availability issues, new date requests to consider Arrange for Skype / VC facilities if required 1 day after invitations sent Confirm on interview Logistics with CRT Revise catering and room booking if required Circulate draft Interview paperwork to 2 days after invitations sent Papers confirmed as correct?

3 5 days prior to interview Circulate Interview paperwork copying in Arrange for additional Skype / VC facilities if required. Revise catering and room booking if required Conduct interview and communicate outcome to to review HM contact and School contact to resolve on the day issues HM confirm selection compliant? 2 days after interview Communicate outcome to to review Papers complete? HM completes and returns to passes papers to CRT CRT reject candidates. Either return to the shortlist of back to recruitment plan for review Review papers, Appointing? later than 2 days from receipt of paperwork Communicate outcome to candidates Grade 6 plus commence expenses reimbursement process as required Provide feedback to candidates on request, possible HM input

4 Negotiations with the candidate Verbal Offer made, inform 5 days from start of negotiations Offer accepted? Update for confirmation of revised offer / move to reserve. HM input may be required Inform, Resident worker? Update / HM on requirement start date is provisional based on visa issue date Send completed offer document to Onboarding team Onboarding team review document for checks, PVG Contract created and ed to candidate along with PVG if required. Inform Required references in? Chase and update

5 acceptance received in 7 days? Chase and update Communicate acceptance to and HM Working permissions secured and verified? Initiate UKVI sponsorship process Log candidate onto HR Core Visa secured and verified? Send confirming staff number copying in and HM Inform and await confirmation of action to be taken SC confirms local induction arrangement, IT set up and work space allocation copying in Final check made on weekly call that set up has been competed Day one arrangements created Probation schedule devised Candidate reports as planned? INFORM IMMEDIATLY PROCESS COMPLETE