MSU MOORHEAD RECRUITMENT AND HIRING GUIDELINES FOR UNCLASSIFIED PERSONNEL

Transcription

1 MSU MOORHEAD RECRUITMENT AND HIRING GUIDELINES FOR UNCLASSIFIED PERSONNEL Search Procedure: Unclassified vacancies will generally follow this full search procedure. Please refer to the appropriate collective bargaining agreement to identify the type of appointment for each search. Search Committee Chair will complete MSUM Search Committee Training Contact HR for access to online training material Search Committee Chair identifies Search Committee members The IFO MnSCU Master Agreement does not specify any additional search committee composition guidelines. However, MSUM administration and faculty senate have agreed to Search Committee Composition Guidelines. The MSUAASF MnSCU Master Agreement states: Article 20, Section E. Search Committees. At least one (1) Association representative selected by the Campus Association President shall be included on any search committee established by the Employer for the purpose of making recommendations with regard to the filling of a vacancy within the bargaining unit. The number of ASF members on the committee will not be exceeded by the membership from any other bargaining unit. Search Committee meets to do the following: Meet with Determine evaluation criteria, interview questions, reference questions Determine recruitment plan (see Recruitment Plan template) Determine phone or Web-ex interview dates. Search chair schedules web ex with HR. Determine on campus interview dates Complete the Authorization to begin Recruitment Form Include a draft Notice of Vacancy Include Recruitment Plan Review Candidate Pool (HR grants Neo-gov access to committee members) Review Affirmative Action Recommendations for diverse, veterans, disability, etc. Evaluate candidates on hiring qualifications Fill out interview Request Form (phone/web-ex or on campus) Optional - Reference calls made by committee members as requested by hiring authority Candidate fills out Credible Experience Form while on campus Hiring Assessment Fill out Candidate Assessment Form (one per candidate interviewed) Give all search committee material to Hiring Authority Reference calls made by Hiring Authority or designee Hiring Recommendations Close Search Fill out Hiring Recommendation Form (consult with HR on salary guidelines) Attach OHR form and Credible Experience form with all necessary signatures Complete New Hire Notification Form (located on HR website) HR prepares Offer Letter and gathers forms (travel expense, Relocation, etc.) Search Chair contacts all candidates who were interviewed but not recommended for hire (phone, webex, or on-campus) HR notifies all unsuccessful applicants not granted an interview Hiring Authority forwards all search records to Human Resources to be kept on file Search Chair Search Committee Hiring Authority Human Resources This information will be made available in alternate format upon request by contacting Disability Services at (voice) or (MRS/TTY).

2 MSU MOORHEAD SEARCH PROCEDURE CHECKLIST FOR UNCLASSIFIED PERSONNEL STEP 1 Search Committee Chair will complete MSUM Search Committee Training STEP 2 Identify Committee and set initial committee meeting date to establish evaluation criteria, meet with Affirmative Action, etc. Determine evaluation criteria Prepare Notice of Vacancy (using established evaluation criteria) Prepare interview questions Prepare reference questions Establish timeline for search process - screening, phone/web ex interviews and on campus interview and alternate dates Establish recruitment plan - (see template) Prepare authorization to begin recruitment with above information STEP 3 Review Candidate Pool/Interviews Review Affimative Action recommendations for candidates Evaluate candidates on hiring qualifications Fill out Interview Request Form for Phone or Web Ex Fill out Interview Request Form for On Campus - attach Special Expense Request Form (gather forms for candidate) Reference Calls (by Hiring Authority or designee) Have candidate fill out Credible Experience Form with signatures STEP 4 Hiring Assessment Fill out Candidate Assessment Form Give all search materials to Hiring Authority STEP 5 Hiring Recommendation Make hiring recommendation via Hiring Recommendation Approval Form and attach Credible Experience Form with signatures Route Recommendation and Credible Experience forms to HR for approval signatures Inform Hiring Authority when forms are approved Once approval is received, make verbal offer and route OHR form to HR Complete New Hire Notification Form (located on HR website) Prepare and send offer letter STEP 6 Finalizing the Search Search chair notifies by phone non-successful candidates who received on campus interview HR notifies all other non-successful candidates Forward all search material records to Human Resources Search Chair Search Committee Hiring Authority Human Resources This information will be made available in alternate format upon request by contacting Disability Services at (voice) or (MRS/TTY).

3 Authorization to Begin Recruitment Process Unclassified Faculty, Administrators, and Staff Vacancy No. INSTRUCTIONS: 1. Complete online and print OR print the form and fill in the fields. 2. Once completed, route with attachments in the routing order indicated below. NOTE: If completing this form online (in Acrobat Reader), your input cannot be saved. Therefore, if you wish to save your input, you are advised to print it before exiting the document. Authorization Amended Authorization SEARCH PROCEDURES: Full Limited Emergency reason for emergency hire needs to be provided under Special Conditions section below Department/Administrative Office: Position Name: MnSCU Position Control Number (PCN): Anticipated Salary Range: of Appointment: FTE: Diversity/Affirmative Action/Veteran Goal: TYPE OF APPOINTMENT (Please check appropriate categories): IFO Probationary Fixed-Term: Duration Athletic: Duration MSUAASF Probationary Fixed-Term: Duration Externally Funded Administrator REASON FOR AUTHORIZATION: new position consolidation of previous part-time allocation permanent replacement for temporary replacement for because of other (explain) SEARCH COMMITTEE MEMBERS (Not required for an Emergency Search): Name Department/Administrative Office I have completed search committee chair training (initial) IFO MSUAASF ADMINISTRATOR Dean/Director Provost VP of Finance & Administration Department Director/Dean Vice President/Exec. Director VP of Finance & Administration Vice President President Original: Human Resources Office Copy: Search Committee Chair Affirmative Action Office VP of Finance & Administration

4 Advertisements paid by Human Resources: > Higheredjobs.com > MnSCU Employment Opportunities > HERC (Higher Education Recruitment Consortium) > MinnesotaDiversity.com > MSUM Human Resources Website > NEOGOV > MSUM HR Twitter Feed Other advertising requested (funded by department): Content needed in advertisement - describe in full (applicants will be directed to website for more explicit information). Other relevant info/requests: Other recruitment information (Per candidate): > HR will pay up to $750 for transportation costs to campus (air fare, mileage, taxi, shuttle, etc.) > HR will cover one nights lodging > HR will cover up to two days for meals (in addition, one committee member will also be covered*) at the current per diem rate Expense Reimbursement Allowances by Collective Bargaining Agreement/Compensation Plans All other recruitment expenses will be the responsibility of the hiring department. Other comments: * Must complete Special Expense Report in advance.

5 Phone/WebEx Interview Request Unclassified Faculty, Administrators, and Staff Vacancy No. INSTRUCTIONS: 1. Complete online and print OR print the form and fill in the fields. 2. Once completed, route with attachments in the routing order indicated below. NOTE: If completing this form online (in Acrobat Reader), your input cannot be saved. Therefore, if you wish to save your input, you are advised to print it before exiting the document. Department/Administrative Office Position Name Type of Interview: Telephone WebEx Attach an alphabetical list of candidates you wish to interview Candidate dispositions must be updated in Neogov: IFO Dean/Director Provost Pass: for those you want to interview Fail: for those who will not advance in the search process (Must indicate why in the comment box) Other: for applicants who meet minimum requirements, but not being interviewed at this time. s and times of Interviews (if Web Ex): There is no need to print applicant materials as they are accesible on Neogov. Search Committee Chair MSUAASF ADMINISTRATOR Department Director/Dean Vice President/Exec. Director Vice President President Phone COMMENTS: ( your statements) Original: Human Resources Office Copy: Search Committee Chair Affirmative Action Office

6 On Campus Interview Request Unclassified Faculty, Administrators, and Staff Vacancy No. INSTRUCTIONS: 1. Complete online and print OR print the form and fill in the fields. 2. Once completed, route with attachments in the routing order indicated below. NOTE: If completing this form online (in Acrobat Reader), your input cannot be saved. Therefore, if you wish to save your input, you are advised to print it before exiting the document. Department/Administrative Office Position Name Type of Interview: On Campus Attach an alphabetical list of candidates you wish to interview Attach request for recruitment funds Attach special expense report (if needed) Candidate dispositions must be updated in Neogov: Pass: for those you want to interview Fail: for those who will not advance in the search process (Must indicate why in the comment box) Other: for applicants who meet minimum requirements, but not being interviewed at this time. IFO MSUAASF Dean/Director Provost Department Director/Dean Vice President/Exec. Director Candidate Name: and Time: There is no need to print applicant materials as they are accesible on Neogov. Search Committee Chair ADMINISTRATOR Vice President President Original: Human Resources Office Copy: Search Committee Chair Affirmative Action Office Phone COMMENTS: ( your statements)

7 Candidate Name_ Position Areas of strength: Areas of concern: Overall assessment:

8 Vacancy No. Approval Form: Hiring Recommendation Unclassified Faculty, Administrators, and Staff (to be completed by Hiring Authority) INSTRUCTIONS: 1. Complete online and print OR print the form and fill in the fields. 2. Once completed, route with attachments in the routing order indicated below. NOTE: If completing this form online (in Acrobat Reader), your input cannot be saved. Therefore, if you wish to save your input, you are advised to print it before exiting the document. Department/Administrative Office Position Name Attached are the following materials: FULL AND LIMITED SEARCHES Attach candidates Assessment forms. Dissenting Report (if any). Application materials for recommended candidate(s). Name: _ Creditable experience forms for recommended candidate(s). EMERGENCY SEARCH List of candidate(s) interviewed, including the comparative strengths and weaknesses of each candidate interviewed. Alphabetical list of all applicants, including the rationale for interviewing or not interviewing them, if more than one candidate. Dissenting Report (if any). Application materials for recommended candidate(s). Name: Creditable experience forms for recommended candidate(s). Hiring Authority_ IFO MSUAASF ADMINISTRATOR Dean/Director Provost Department Director/Dean Vice President/Exec. Director Vice President President Phone COMMENTS: ( your statements) Original: Human Resources Office Copy: Search Committee Chair Affirmative Action Office