55TH ANNUAL HUMAN RESOURCES CONFERENCE & EXPO

Transcription

1 55TH ANNUAL HUMAN RESOURCES CONFERENCE & EXPO April 23-25, 2019 Expo: April 24 Indianapolis Marriott Downtown SPONSOR/EXHIBITOR PROSPECTUS

2 55TH ANNUAL HUMAN RESOURCES CONFERENCE & EXPO SPONSOR TESTIMONIAL Partnering with the Indiana Chamber of Commerce on its HR Conference has been a great asset for our firm. This event has provided us with the opportunity to showcase our deep knowledge in labor and employment law, network with new clients, and connect with current clients. Working with the Chamber staff has always been very easy and rewarding, and we are extremely happy with the creativity the Chamber has provided us in maximizing our involvement within the partnership. Heather Wilson Frost Brown Todd LLC CONFERENCE INFORMATION The 55th Annual Human Resources Conference & Expo is Indiana s longest running human resources conference. Presented by the Indiana Chamber of Commerce, an expected 300 attendees learn the latest strategies in HR, employee benefits and talent attraction/retention amongst other timely topics. The conference features more than 40 educational breakout sessions across three days spanning a multitude of vital topics for every level of HR professional. Nationally renowned keynote speakers are also featured at the event, including: Leadership development expert Bill Mugavin, Senior Consultant at Flashpoint Leadership Consulting Jeff Nally, President of Nally Group, which focuses on the science behind great leadership Author, combat and motivational speaker pilot Shannon Huffman Polson EXPO SCHEDULE April 24, :30 a.m. 9:30 a.m. Exhibitor Setup Liberty Hall 9:30 a.m. 2:30 p.m. Expo Hours 2:30 p.m. 4:30 p.m. Exhibitor Teardown Liberty Hall (Subject to change) For more information regarding the expo, please visit PRESENTED BY The Indiana Chamber of Commerce partners with 24,000 members and investors representing over four million Hoosiers to achieve the mission of cultivating a world-class environment which provides economic opportunity and prosperity.

3 55TH ANNUAL HUMAN RESOURCES CONFERENCE & EXPO The Indiana Human Resources Conference & Expo focuses on compliance and strategy, attracting upper-level human resources professionals that are responsible for guiding the human capital strategy at their organization. Attendance 224 Sponsors 8 Exhibit booths 33 JOB FUNCTION 2% 2% 6% PARTNER OTHER COORDINATOR (TITLE OR POSITION) MANAGER 36% 11% 11% 11% HR GENERALIST HR SPECIALIST PRESIDENT & CEO/C-SUITE DIRECTOR 21%

4 SPONSORSHIP LEVELS CONFERENCE SPONSOR $15,000 Exclusive Opportunity Exclusive listing as Conference Sponsor, including verbal recognition Company logo on the cover of promotional brochure Company logo included on promotions Company logo included on cover of conference program guide, as well as a full page color advertisement inside, distributed to all attendees and includes conference agenda, exhibit hall map and more Company logo or name on all conference signage Company collateral material or logo item distributed to each attendee in conference bags 1-2 minutes of podium time to address conference attendees at the opening general session (additional booth attendant passes may be purchased for $99/ each) Four complimentary full-conference registrations for your company representative and/or clients Additional conference registrations available at 10% discount address (does not include addresses_ PLATINUM SPONSOR $5,000 (Four Opportunities Available) Available opportunities Expo Hall Lunch (Day 2) Opening General Session (Day 2) Morning General Session (Day 3) Mobile App (your company logo on home page of app) Exclusive listing as event Sponsor, including verbal recognition Company logo on promotional brochure Company logo included on promotions Company logo included in program guide, as well as a full page color advertisement inside, distributed to all attendees and includes conference agenda, exhibit hall map and more Company logo or name on conference signage 1-2 minutes of podium time to address conference attendees during a selected event (additional booth attendant passes may be purchased for $99/ each) Two complimentary full-conference registrations for your company representative and/or clients Additional conference registrations available at 10% discount

5 SPONSORSHIP LEVELS GOLD SPONSOR $3,500 (10 Opportunities Available) Available opportunities Pre-Conference Workshops (Day 1) Charging Station (your logo on it) Massage City Walking Trail Registration Bag (your logo on it) Water Bottle (your logo on it) Name Badge Lanyards (your logo or company name on it) Conference Guide (your logo on cover) Notepad (your logo on it) Get-Connected (Wi-Fi) Exclusive listing as event or item Sponsor, including verbal recognition Company logo on promotional brochure Company name or logo* included on promotions Company logo included in program guide, as well as a full page color advertisement inside, distributed to all attendees and includes conference agenda, exhibit hall map and more Company logo or name on conference signage (additional booth attendant passes may be purchased for $99/each) Conference registrations available at 10% discount SILVER SPONSOR $2,500 (12 Opportunities Available) Available opportunities Continental Breakfast (Day 1) Stretch Break (Morning Day 1) Energizing Break (Afternoon Day 1) Continental Breakfast (Day 2) Stretch Break (Morning Day 2) Dessert Break (Afternoon 1 Day 2) Recharge Break (Afternoon 2 Day 2) Continental Breakfast (Day 3) Stretch Break (Morning Day 3) Recharge Break (Morning Day 3) Hydration Break (Afternoon Day 3) Get Moving Break (Afternoon Day 3) Exclusive listing as event Sponsor, including verbal recognition Company logo on promotional brochure Company name or logo* included on promotions Company logo included in program guide, as well as a half page color advertisement inside, distributed to all attendees and includes conference agenda, exhibit hall map and more Company logo or name on conference signage (additional booth attendant passes may be purchased for $99/each) Conference registrations available at 10% discount *Reasonable effort will be made to include logo at all available opportunities; however due to space issues, use of company name in text may be necessary

6 SPONSORSHIP LEVELS EXHIBIT SPACE OPPORTUNITIES $795 (Limited space available first come first served) Company name included in promotional brochure 4 Mailed to more than 15,000 Indiana HR professionals Company inclusion included in conference program guide, distributed to all attendees and includes conference agenda, exhibit hall map and more 4 Includes two complimentary pass for your booth attendants (additional booth attendant passes may be purchased for $99/ each) Additional conference registrations available at 10% discount 4 Includes name, title, company name, phone number and mailed Exhibitors ribbon for each of your company representatives

7 55TH ANNUAL HUMAN RESOURCES CONFERENCE & EXPO SPONSOR AND EXHIBITOR CONTRACT TERMS AND CONDITIONS 1. Exhibitor and sponsorship opportunities are designed to provide a showcase for products and services either specifically designed for or customarily used in HR services. These opportunities are offered strictly as a means of information exchange. Exhibitors and sponsors may not make sales, but may take orders in the exhibit area. Having a sponsor or exhibitor relationship with the Indiana Chamber of Commerce, hereinafter referred to as ICC, does not indicate that ICC endorses the products or services of its exhibitors and/or sponsors. 2. Exhibitor agrees that ICC shall have the right to make such rules and regulations or changes in arrangements, as it shall deem necessary and to amend the same from time to time. ICC shall have the final determination and enforcement of all rules, regulations and conditions. It is understood and agreed that the Exhibitor shall abide by all the conditions, rules and regulations provided by ICC for the governing of the Exhibit and the Conference of which it is a part. 3. Exhibitor agrees to accept this contract and encloses herewith a check or credit card number for the full amount due to ICC upon registration. All payments must be made within 30 days of invoice date and prior to booth set-up unless otherwise noted. No rights in and to the said space (or any other space) shall vest in Exhibitor until this agreement has been accepted on behalf of ICC, and such vesting shall thereafter be subject to the terms and conditions stated herein. All exhibitor registration fees and sponsorships are nonrefundable after January 31, Prior to January 31, 2019, an Exhibitor/Sponsor may withdraw from the Conference and receive a full refund less a Fifty Dollar ($50.00) administrative fee. ICC reserves the right to cancel your exhibit space if the payment is not made 60 days prior to the event date. Exhibitors may not set up unless payment is received prior to event date. No subletting, assignment, or sharing of space will be permitted without ICC approval and the payment of an additional fee. Promotional activity is limited to the confines of spaced assigned by ICC. Overly large table, standup or wall displays or other items that may prevent or interfere with the visibility of any adjoining booth space is not permitted. Exhibitor items/materials must be contained inside the booth space and out of walkways. 4. Exhibitor is responsible for installing, maintaining, and dismantling its exhibit. Shepard Exposition Services shall be the official decorator, drayage contractor and labor contractor for the event and shall have the exclusive right to supply all equipment, furniture, carpeting and decorating materials, drayage and non-technical manpower on a rental basis to individual exhibitors. 5. Exhibitor displays must remain assembled throughout the open exhibit hours. Failure to comply could result in future booth assignment priorities. 6. Insurance and liability are the sole and full responsibility of the Exhibitor. Exhibitor agrees to maintain such insurance that will fully protect ICC from any and all claims of any nature, including claims under applicable workers compensation acts and for damages for personal injury, including death, which may arise in connection with the operation of Exhibitor s display. Damage to inadequately packed property will be Exhibitor s own responsibility. In the event that Exhibitor damages the building, Exhibitor expressly agrees to protect, save and hold harmless ICC from all loss and/or damages whatsoever caused by Exhibitor to said building, or any part thereof, directly or indirectly. 7. ICC will not be liable for failure to hold the conference as scheduled. All payments will be returned in the event that the conference is not held as scheduled or transferred to future event. 8. Exhibitor shall abide by fire regulations and all other regulations of government agencies and the conference site. All draping and decorative material must be flameproof. Signage and banners must not block other exhibits. If your sign/banner is taller than three feet, it must be set in the back of your booth and not the front. 9. ICC will not be responsible for delays or extra expense incurred because of strikes, labor disputes, or any other cause beyond the control of the ICC, its agents or representatives. 10. Extremely loud noises such as bells, sirens, buzzers, etc., will not be permitted. All Exhibitors must maintain a business-like atmosphere. 11. No activities shall be scheduled during the time of the official program hours except with the express permission of ICC. 12. Exhibitor hereby agrees to indemnify, defined protect and hold harmless ICC and the hotel and conference center management from any and all claims, demands, suits, liability for damage, loss, harm or injury to the person or any property of the Exhibitor or any of its officers, agents, employees or other representatives. 13. By virtue of registering online by mail or fax indicates knowledge of and agreement with the terms and conditions herein. 14. Exhibition space will be assigned only upon receipt of the Sponsor/ Exhibitor agreement, full payment, and accompanying forms. However, ICC reserves the right to reassign exhibition booth space if necessary. ICC reserves the right to refuse exhibition space to any employer. 15. Exhibitor/sponsor fully understands and agrees to abide by all components of the terms and conditions and will participate as an exhibitor/sponsor at the 55th Annual Human Resources Conference & Expo at the Indianapolis Marriott Downtown.