TABLE OF CONTENTS. Introduction 1. Objective 2. Financial Assistance 2. How To Apply 3. How To Claim 3

Transcription

1 TABLE OF CONTENTS CONTENTS PAGE Introduction 1 Objective 2 Financial Assistance 2 How To Apply 3 How To Claim 3 Flow Chart On The Procedure For The Implementation Of Small and Medium Enterprise (SME) Training Partners [SMETAP] Scheme Work Process On The Implementation Of Small and Medium Enterprise (SME) Training Partners [SMETAP] Scheme 6 8

2 INTRODUCTION The Small and Medium Enterprise (SME) Training Partners Scheme is organised by Pembangunan Sumber Manusia Berhad (PSMB) in collaboration with local and overseas training providers. Programmes that are offered under the scheme are as follows:- 1. Train-the-Trainer 2. Effective Communication in the Workplace 3. Effective Communication and the Educator 4. Evaluation of Training 5. Training Needs Analysis 6. Pedagogy of Teaching and Learning 7. Basic Counselling Skills for Teachers 8. Improving On-the-Job Training 9. Ceramic Raw Materials and Preparation 10. Enhancing Pedagogical Skills through Micro-Teaching 11. IT Security Practices 12. IT Security Management 13. Executive Certificate in Event Management 14. Measuring the Impact of Training 15. Measuring the Effectiveness of Training 16. Testing and Evaluation 17. Formulation of Test Questions 18. Techniques of Module Writing 19. Preparation and Use of Teaching Resources 20. Drying and Frying Processes for Ceramics 21. Finance for Non-Financial Professionals 22. Effective Brand Management 23. Adobe Illustrator Level 1 & Adobe Photoshop Level 1 & Adobe In Design Level 1 & Project Management for IT Professionals 27. Modern System Analysis and Design 28. Principles in International Freight Management 1

3 29. Principles and Practices of Air Cargo Operations 30. Principles and Practices of Shipping Operations 31. Logistics Supply Chain Management Proficiencies 32. Good Manufacturing Practice 33. Hazard Analysis Critical Control Points 34. Theory and Practice in Financial Management OBJECTIVE The objective of the SMETAP Scheme is to equip SME employees with specialised skills especially for programmes that are not widely available in the market. It is also aimed to enhance the skills of internal trainers in conducting in-house training, thereby creating a training culture within their companies. FINANCIAL ASSISTANCE The course fees will be debited from employers levy balances. Employers are also eligible to claim Daily Allowances and financial assistance at the rate of 100%, subject to the terms and conditions as determined by PSMB from time to time. 2

4 HOW TO APPLY The training will be organised by PSMB and be conducted as a public programme. PSMB will send letters of notification together with the SMETAP Programmes Registration Forms PSMB/STP/1/07 as in Appendix A to all employers on any upcoming special programmes. Interested employers are required to complete the application forms and send it to the SMETAP Unit of PSMB. Approvals will be given to employers with duly filled applications and without any arrears of levy. The flow chart and work process for procedure on the implementation of SMETAP Scheme are as in Appendix B. HOW TO CLAIM Employers will only be eligible to claim for trainees daily allowances and economy class airfares (if any). Employers will be provided with claim forms PSMB/STP/T1/07 as in Appendix C. Employers are required to complete the forms and returned them to PSMB together with supporting documents.such as receipts or payment vouchers as proof of payment. 3

5 Appendix A SMETAP PROGRAMME REGISTRATION FORM PSMB/STP/1/07 Reminder : Please submit the registration form at least two (2) weeks before the commencement of the programme One (1) copy of this registration form is required for each programme. All parts of this form must be duly completed. A. GENERAL INFORMATION 1. Employer Code Number : 2. Registered Name And Address Of company : Tel : Fax : Contact Person : B. DETAILS OF TRAINING PROGRAMME Type Of Training : Public Programme In-House Programme ( Please tick (/) in appropriate box) Programme Title : Dates : Training Location: Name of Training Provider : C. DETAILS OF PARTICIPANT ATTENDING THE PROGRAMME Name Designation NRIC (Please attach separate list if necessary) 4

6 D. EMPLOYERS DECLARATION 1. I (name) agree to send these particular trainess to attend the above programme under SMETAP Scheme. 2. I give the authority to Pembangunan Sumber Manusia Berhad (PSMB) to debit from our HRDF account for the course fees as follows: a) For public programme : RM / trainee; or b) For in-house programme : RM / day I also agree for the course fee of training to be debited although our trainees withdraw after the confirmation letter has been issued. 3. If payment by cheque, please crossed and made payable to PEMBANGUNAN SUMBER MANUSIA BERHAD. CHEQUE NO : AMOUNT : RM Signature Name and Company Stamp : : Chairman, Executive Director, General Manager, Training Manager/HR Manager, Executive Date : 5

7 Appendix B FLOW CHART ON THE PROCEDURE FOR THE IMPLEMENTATION OF SMETAP SCHEME START 1 Send notifications to employers Approval letter from management. 3 2 Receiving registration forms from employers. Approved Send letters of offer and prepare purchase orders for training providers 4 5 Prepare hotel quotations, issue hotel confirmation letters and make reservations for hotels and training rooms. Reject 6.2 Insufficient levy balances 6 Insufficient information 6.2 Query Sufficient 7 Send approval letters to employers A 6

8 A 8 9 Registration and opening ceremony of the training programme Prepare certificates of attendance, evaluation forms, claim forms and attendance lists 10 Closing ceremony 11 Key-in trainees database for purposes of claims 12 Inform Finance Department to debit levies of employers 13 Verify hotel/training providers invoices for payment END 7

9 WORK PROCESS ON THE IMPLEMENTATION OF SMETAP SCHEME Steps Work Processes 1 Send notifications/brochures to employers which contain the following:- (a) Information on the programmes and training providers profiles; and (b) SMETAP Programmes Registration forms 2 Prepare recommendations for hotel quotations for Chief Executive s/deputy Chief Executive approval, issue letters to confirm hotel reservations and prepare purchase orders (PO) for payment of hotel rental packages 3 Send Letters of offer and prepare purchase orders (PO) for training providers 4 Receive application forms from employers and check employers levy balances to ensure the balances are sufficient to cover trainees course fees Rejection letters will be sent to the employers if their levy balances are insufficient to cover the tuition fees or when all available training places are filled up 8

10 5.2 Applications will be queried if information given is insufficient and additional information will be requested 6 Send letters of approval / confirmation to employers 7 Conduct registration and opening ceremony on the first day of training 8 Prepare Certificates of Attendance, Claim Forms PSMB/STP/T1/07. 9 Conduct closing ceremony on the last day of training and explain the HRDF procedures for submitting claims 10 Key-in trainees data in the database to be used by the Finance Department for purposes of claims 11 Request Finance Department to debit employers levies for course fees incurred 12 Verify and certify invoices from hotels and training providers for payments 9

11 Appendix C PSMB/STP/T1/07 Only one copy is required FOR SMETAP SCHEME ONLY EMPLOYER CODE NUMBER CLAIM FOR DISBURSEMENT UNDER PEMBANGUNAN SUMBER MANUSIA BERHAD ACT 2001 (Act 612) 1. REGISTERED NAME AND ADDRESS OF COMPANY : Contact Person : Telephone No. : 2. Course/Programme Title : Approval Number : 3. Name of Training Institution/Provider : 4. Commencement Date : Completion Date : Training Duration : hours / days Is training conducted during trainees working hours?* Yes No (Please tick in appropriate box) 5. TRAINEE S PARTICLUAR DESIGNATION: CURRENT DESIGNATION NO. OF TRAINEES GENDER* Male Female Bumi putera RACE* Chinese Indian Others (please specify) Total (Please attach a separate list if necessary) 10

12 * (Please state the number of trainee in relevant column) 6. Number of Eligible Trainees : (Please attach the ORIGINAL attendance list PSMB/STP/2/07 provided by the training institution/provider) Course Fee (not applicable if course fee has been debited from levy account): (Please attach receipt & invoice from training provider) Trainees Meal Allowance (For training at employer s own premise): (Please attach receipt or declaration form PSMB/TR/EMP/06). Trainees Daily Allowance: (Please attach payment voucher and/or hotel bill if claiming for accommodation).. Hotel Rental Package / Rental of Training Place / Rental of Transport (For in-house training conducted at a hotel/training centre) (Please attach receipt and invoice from hotel/training centre)... Economy class air ticket, if any: (Please attach ticket stub or proof of ticket purchase).. Consumable training materials, if any: (Please attach receipt or declaration form PSMB/TR/2/01) Total cost of training : 11

13 7 EMPLOYER S DECLARATION (a) (b) (c) (d) We declare that all the trainees are direct employees in our company s payroll. We understand that if we obtain the training grant by false or misleading statements, we may be prosecuted under Section 41 Pembangunan Sumber Manusia Berhad Act 2001 (Act 612) and in addition, the Pembangunan Sumber Manusia Berhad may its discretion, withdraw the grant and recover immediately from us any amount of the grant may have been disbursed. We certify that all the information provided pertaining to this claim are true and correct and the expenses claimed have been paid by us in the implementation of the approved training programme/course and that apart from this claim, no other claims have been made for these expenses. All relevant documents pertaining to this claim are with us and can be inspected by the Secretariat of the Pembangunan Sumber Manusia Berhad. We declare that the terms and conditions for the grant awarded have been complied by us. COMPANY S STAMP SIGNATURE : NAME : DESIGNATION : (Chairman/Managing Director/Sole Proprietor/ Partner/Accountant/Officer in Charge please state the designation) + DATE : + Delete where appropriate 12