Bidders Conference Adult and Dislocated Workers & Youth March 6, An Equal Opportunity Employer/Program

Transcription

1 Bidders Conference Adult and Dislocated Workers & Youth March 6, 2015 An Equal Opportunity Employer/Program

2 Welcome Introduction Please ensure that you have signed the sign-in sheet All materials on WC website: Requests For Proposals (RFPs)

3 Workforce Connections Overview U.S. D.O.L. Workforce Investment Board Provide education, career and training services to WIOA eligible adult & youth job seekers within Southern Nevada Workforce Development Areas Counties of Clark, Esmeralda, Lincoln and Nye, & Cities of Las Vegas, North Las Vegas, and Henderson and Boulder City

4 Calendar of Events (All dates are subject to change) Request for Proposal (RFP) Release February 27, 2015 Mandatory Bidders Conference March 6, 10:00 AM PST Statement of Qualifications (SOQ) Due Last day to submit RFP Questions March 13, 5:00 PM PST March 20, 5:00 PM PST Notification(s) of SOQ Approval March 20, 2015 Proposals Due April 7, 12:00 PM PST Public Proposal Opening April 7, 12:30 PM PST Evaluation of Proposals and Oral Presentations April 13, 2015 May 1, 2015 Contract Recommendation(s) Presented for Approval May 13, 2015 Committee May 26, 2015 Board Contract Negotiations June 1-26, 2015 Contracts/Programs Commence July 1, 2015

5 Request for Proposals Adult & Dislocated Worker RFPs Adult Re-Entry Post-Release $600,000 Adults with Disabilities $600,000 One-Stop Affiliate Site (North) $600,000 - $1,200,000 One-Stop Affiliate Site (South) $600,000 - $1,200,000 Youth RFPs Dropout Recovery $500,000 Youth One-Stop Affiliate Site (East) $800,000 Youth One-Stop Affiliate Site (North) $800,000 Youth One-Stop Affiliate Site (Southwest) $600,000

6 RFP General Information RFP Questions Submitted via to or Answers posted on website Subject line is title of the RFP Addenda Revisions will be posted on WC website Respondents responsibility to stay informed Ex-Parte Communication LEOs, Board, Committees/Council (ADW, Youth & Budget), Staff, Consultants, Evaluators

7 RFP General Information (cont.) Statement of Qualifications Respondent s qualifications to bid for WIOA funds One original due March 13, 5:00 PM PST Submittal of Proposals Sealed envelope Marked Request for Proposal RFP Title, Name & Address One (1) unbound proposal One (1) electronic PDF copy submitted via flash-drive Proposals submitted via facsimile or will not be accepted

8 Technical Review Technical Review Requirements Attended mandatory bidders conference Response to RFP submitted by deadline Correct proposal format in the following areas: Title Page Table of Contents: Include page numbers Executive Summary: One (1) page Program Requirements: e.g., Scope of Work, Program Design, etc. Number of Narrative Pages: Not to exceed fifteen (15) Font: 12 Point Times New Roman Spacing: Double-spaced Margins: One (1) inch (applies to all margins) Pages: Single-sided Footer: Name of organization submitting proposal & page number on each page Labels: Each section and applicable subsection(s) Attachments Affirmation & Certification and Conflict of Interest Statement of Qualifications Job descriptions/resumes of key staff Funder Evaluation Form Budget Detail & Narrative (12 pages total) One (1) unbound original copy of the proposal & one (1) electronic PDF copy on a USB flash-drive in a sealed envelope submitted correctly

9 Proposal Content Proposal Content Title Page Form 1 Title Page Table of Contents Required with page numbers included. Executive Summary One (1) page Demonstrated Ability Program Narrative Proposal Narrative Fiscal Narrative Total cannot exceed 15 pages Letters of Support/MOUs Partner roles, responsibilities, & resources provided Resumes/Job Descriptions All staff Budget Forms Form 2 ADW or Youth Budget Template Funder Reference Form 3 Funder Evaluation Form Form 4 Proposal Affirmation, Certification, and Conflict Signature Sheet of Interest

10 Program Description Background, Statement of Need & Targeted Geographic Area/Population Vary per RFP WIOA Programmatic Elements Vary per ADW & Youth WC Programmatic Elements General Strategic Initiatives Economic Development Support Branding

11 WC Strategic Initiatives Mobile One-Stop Science, Technology, Engineering & Math (STEM) Career Exploration Workshops Innovation Workforce Development Academy (WDA) Youth Track Adult & Dislocated Worker Track Rapid Response

12 WC Economic Development Support On-the-Job Training (OJT) Up to 75% - Reimbursement rate may change pending DOL guidance Registered Apprenticeship Incumbent Worker Training 20% of WC allocation can be spent on training costs Requires WC approval Customized Training Requires WC approval

13 WC Branding One-Stop Affiliate Sites Branded as part of the Workforce Connections One-Stop Career Center, a proud partner of the American Job Center Network WC will provide temporary/nonpermanent signage for each site

14 Fiscal & Budget Elements Budget & Budget Narrative Form 2 Budget Period July 1, 2015 June 30, 2016 Budget Requirements Youth OJT and/or WEX costs must equal at least 34% ADW Training costs must equal at least 40% Brick & mortar costs cannot be included in the budget Training Expenditures (See Addenda) A minimum allocation of 40% of the total contract funds will be reserved by WC for training expenditures.

15 ADW Incumbent Scoring Incumbent - Adult Main Category Demonstrated Ability 30% Percentage by Category Sub-Category Points Demonstrated Ability (2) 10 Funder Evaluation Form 20 Program Narrative 50% Approach (5) 12.5 Program Staffing and Case Mgmt Strategy (3) Outreach, Eligibility and Assessment (3) Individual Employment Plan (4) 10 Training and Work-Based Learning (3) 2.5 Performance Management (4) 12.5 Follow-Up Strategies (2) 5 Fiscal Narrative/Budget 20% Fiscal Narrative (2) 5 Budget 15 Total 100% 100

16 ADW Non-Incumbent Scoring Non-Incumbent - Adult Main Category Demonstrated Ability 30% Percentage by Category Sub-Category Points Demonstrated Ability (2) 15 Funder Evaluation Form 15 Program Narrative 50% Approach (5) 12.5 Program Staffing and Case Mgmt Strategy (3) Outreach, Eligibility and Assessment (3) Individual Employment Plan (4) 10 Training and Work-Based Learning (3) 2.5 Performance Management (4) 12.5 Follow-Up Strategies (2) 5 Fiscal Narrative/Budget 20% Fiscal Narrative (2) 5 Budget 15 Total 100% 100

17 Youth Incumbent Scoring Incumbent - Youth Main Category Demonstrated Ability 30% Percentage by Category Sub-Category Points Demonstrated Ability (2) 10 Funder Evaluation Form 20 Program Narrative 50% Approach (5) 12.5 Program Staffing and Case Mgmt Strategy (3) Outreach, Eligibility and Assessment (3) Individual Service Strategy (4) 5 Training and Work-Based Learning (3) 7.5 Performance Management (4) 12.5 Follow-Up Strategies (2) 2.5 Fiscal Narrative/Budget 20% Fiscal Narrative (2) 5 Budget 15 Total 100% 100

18 Youth Non-Incumbent Scoring Non-Incumbent - Youth Main Category Demonstrated Ability 30% Percentage by Category Sub-Category Points Demonstrated Ability (2) 15 Funder Evaluation Form 15 Program Narrative 50% Approach (5) 12.5 Program Staffing and Case Mgmt Strategy (3) Outreach, Eligibility and Assessment (3) Individual Service Strategy (4) 5 Training and Work-Based Learning (3) 7.5 Performance Management (4) 12.5 Follow-Up Strategies (2) 2.5 Fiscal Narrative/Budget 20% Fiscal Narrative (2) 5 Budget 15 Total 100% 100

19 WIOA ADW Performance Measures Performance Measure WIA WIOA Adults & Dislocated Worker Programs Entry into unsubsidized employment (Entered Employment) Retention in unsubsidized employment (Employment Retention) Earnings change after entry into unsubsidized employment (Average Earnings) Credential rate In Program Skills Gain Measured in Q1 after exit. Measured in Q2 and Q3 after exit. Measured as average, in Q2 and Q3 after exit. None None Measured in Q2 after exit. (Additional 1 quarter lag in reporting.) Measured in Q4 after exit. (Additional 1 quarter lag in reporting.) Measured as median earnings in Q2 after exit only. Median is defined as the numerical value that separates the higher half from the lower half of earnings. New measure: Percentage of participants who obtain a recognized post- secondary credential or diploma during participation or within 1 year after program exit. New measure: Percentage of participants in education leading to credential or employment during program year, achieving measurable gains. Measured in real time.

20 WIOA Youth Performance Measures Performance Measure WIA WIOA Youth Programs Placement in Employment, Education, or Training Retention in Employment, Education, or Training Earnings after entry into unsubsidized employment Credential rate Measured in Q1 after exit. None None Attainment of a Degree or Certificate - Rate of youth participants who obtain a diploma, GED, or certificate by the end of the Q3 after exit. Measured in Q2 after exit. (Additional 1 quarter lag in reporting.) New measure: Percentage of participants in education, training, or unsubsidized employment; measured in Q4 after exit. New measure: Median earnings of participants in unsubsidized employment during Q2 after exit. Percentage of participants who obtain a recognized credentials or secondary diploma during participation or within 1 year after program exit. Literacy and Numeracy Gains In Program Skills Gain Literacy and Numeracy Gain - Rate of youth participants who increase one or more educational functioning levels during first year in program. None Eliminates measure New measure: Percentage of participants in education leading to credential or employment during program year, achieving measurable gains. Measured in real time.

21 Award Process Receipt of SOQ & Approval of WC Staff WC ADW Committee or Youth Council Approval WC Board Approval Receipt of WIA funds Continued Availability of WIA funds

22 Addendum #1 March 4, 2015 Addenda RFPs Affected Adult Re-Entry, Adults with Disabilities, One-Stop Affiliate Site North and One-Stop Affiliate Site South. Action Required Replace Title of Section 6.2 Funder Evaluation Form Form 4 with 6.2 Funder Evaluation Form Form 3. There are no changes to the Funder Evaluation Form. Replace last sentence of Training Expenditures, An allotment of 40% of the total funds will be reserved by WC for training expenditures, with A minimum allocation of 40% of the total contract funds will be reserved by WC for training expenditures.

23 Addendum #2 March 6, 2015 Addenda RFPs Affected Adult Re-Entry, Adults with Disabilities, One-Stop Affiliate Site North, One-Stop Affiliate Site South, Youth Dropout Recovery, Youth East, Youth North and Youth Southwest. Action Required In SECTION 4 REQUIRED PROPOSAL CONTENT s Chart, replace text in the Proposal Narrative section, The total cannot exceed 15 pages (excluding executive summary, required attachments, and budget forms). Tables and graphs are not allowed in this section, with The total cannot exceed 15 pages (excluding executive summary, required attachments, and budget forms). Additional pages immediately following the 15th page will be removed prior to evaluation. Tables and graphs are not allowed in this section.

24 Q & A