San Mateo County Youth Advisory Committee

Transcription

1 San Mateo County Youth Advisory Committee Strategic Planning Meeting Facilitated by New Ways to Work February 24, 103 Morris Street, Suite A, Sebastopol, CA (707) Phone (707) Fax

2 Meeting Notes Meeting Overview Charlene Mouille and Chris Castillo were introduced from New Ways to Work. They were asked to provide strategic planning assistance to the San Mateo Youth Advisory Committee. Charlene and Chris represent the Youth Council Institute and Youth Transition Action Teams initiatives of which San Mateo is invited to participate. The following notes are reflective of the strategic planning meeting held on February 24,. In setting the context for the day, Charlene Mouille reviewed the goals of the San Mateo WIB, ACAT, and the Youth Advisory Committee and facilitated a conversation about what was aligned. WIB Goals ACAT Goals YAC Goals All adolescents will have meaningful, caring adults in their lives. San Mateo County residents will find and keep jobs that help them achieve their full employment potential. Employers will use the workforce development system to successfully locate, hire, train, and retain qualified employees. Workforce development partners will help maintain a strong local economy, reflecting the diversity of job seekers and employers and the unique spirit of entrepreneurship and innovation that characterizes our local economy. All adolescents will have the educational foundation to achieve life-long career goals. The business community will invest in youth to develop the next workforce generation All adolescents will live in a healthy environment. All adolescents will have access to affordable housing. All adolescents will live in safe families and communities. The community will accept responsibility for the wellbeing of youth, creating supportive neighborhoods and communities to enable them to thrive and succeed. Review RFP process (September - December ) Launch one youth program on Coast Side. Monitor the performance of agencies providing youth services (September - December ) Review ACAT Strategic Plan and develop strategies for building an active, seamless partnership. Determine FY budget needs for youth programs. Identify person or group to lead the committee in a Board Development workshop. Environmental Scan. Strategic Role of Youth Councils Charlene Mouille provided a power point presentation about the strategic role of Youth Councils. Participants shared the following comments during the presentation: February 24, San Mateo County, California Page 2 of 11

3 Put priorities into action and stay the course Biggest barrier for WIA is inability to provide services to illegal immigrant foster youth Find a way to leverage youth funding that will allow for providing services to illegal youth How do you turn your goals into reality? Youth Council Function and Goals The group discussed where they were in terms of Regulatory, Coordinating, or Strategic. The group felt they were advisory to the WIB. They are also charged with implementing Goal #3 from the ACAT Strategic Plan. In addition the YAC is striving to be strategic in their approach to serving all youth. Current State of the San Mateo Youth Advisory Committee Participants were asked to share what they feel are their current strengths, problems, opportunities, and challenges with their Youth Advisory Committee. Strengths: Committee is a good size Committed to youth Able to connect with one another WIB is committed It s a process Have a culture of collaboration Problems: No strong measurable outcomes for business with youth which then makes business less inclined to commit to the process for any more than one year Different pages Money channels how is it split and how is it used Not enough private sector involvement Too much government Opportunities: Identify and meet the needs of the many culture groups in the area ACAT goals Expertise to move agendas Strong One Stop Open to suggestions Strong business community Reactionary in light of changing trends and expectations tend to follow what is occurring at the moment rather than being proactive and prepared Lack of outreach to the business community Overflowing plates (too much to do, to little time) Lack of closure There s a big market out there February 24, San Mateo County, California Page 3 of 11

4 San Mateo youth want to be trained and employed Strong philanthropic community that is committed to the needs of youth Experience in blending funding ACT NOW! Unemployment rate makes the WIB a more attractive community resource Appealing job market People want to live here Large pool of youth to draw from Strong Community College and University system Potential to support healthy, responsible young adults Challenges: High cost of living Leap to fully integrated committee Offshoring of jobs How to do this Ongoing effort to remain in contact and to communicate with business Show the business community outcomes from their efforts Speak the same language people will feel a commonality of issues Clarity of goals Youth Outreach Working for bureaucracies we will not always be able to come to closure Additional Comments: Design universal programs where business can slot in diversify turnkey Identify community outreach to people in business Exit exams; AP Indexes; keeping youth in school; transportation; jobs The Opportunity of Youth Transition Action Teams Charlene provided information about the Youth Transition Action Teams and the possibility of working with San Mateo County in this regard. She then provided an overview of Transition Action Teams and explained the Stages chart. She asked folks to think about where they were in this process of building a transitions system and to put a post it in the stage that best reflected their status. (The Youth Transition Action Teams Stages chart may be found online on the New Ways website at: Following this exercise, the group determined that they were in the Discovery phase, although one person did put a post it in the Design phase, but moved it to Discovery when further discussion ensued. Building a Transition System for All Youth The discussion at this point centered around the ACAT Goal 3 objectives; the true role and value of this group was it the official ACAT subcommittee or was it a sub-group and were there going to be definitive action steps taken? February 24, San Mateo County, California Page 4 of 11

5 The group discussed the role of this group in relation to the WIB and the need for further clarification and understanding of the role of the group in order for it to be effective. The conclusion was made that the group officially reports to the WIB in an advisory capacity and is the WIB s forum for implementing ACAT s Goal #3. Following group conversation, participants used the Who s Missing bull s eye tool to identify who would need to be the players to develop a successful Transition Action Team. The group identified the following individuals and organizations to fulfill roles on their Transition Action Team (TAT): Core Leaders: Characteristics of people in this area are those who really have the power to make what the TAT is trying to do a success or can make it fail and people who need to be on your side it is important to keep them informed and in the loop although they do not have to be present at the meetings, etc. (at the center of the circle). The group identified the following Core Leaders: County office of Education Fred Sandra WIB School Superintendents and principals Human Services Director Members of the Board of Supervisors ACAT Steering Committee Transition Action Teams: The middle layer of the bull s eye identifies the Transition Action Team members, who are responsible for implanting and doing the work of the initiative. Participants identified the following groups to fill the role of the Transition Action Team: Youth Advisory Council Service Providers Youth Stakeholders: The outer layer are people who want to be and should be informed about the initiative, but who tend to play a supportive role, and as such, are not part of the implementing group. Participants identified the following organizations and individuals for the Stakeholder group: Temporary Employment Agencies Chambers of Commerce School Principals Margot Priority to Action February 24, San Mateo County, California Page 5 of 11

6 Charlene Mouille discussed the variety of roles of Transition Action Teams and how they might relate to the group s priorities. A plan needs to be developed to engage service providers and youth in the Youth Advisory Council. Action steps outlined in Goal 3 of the ACAT strategic plan were prioritized. The following charts represent this process. February 24, San Mateo County, California Page 6 of 11

7 Join Education and workforce development systems to create meaningful, relevant learning experiences: Number selected Improve coordination of youth employment providers to increase education and 8 employment opportunities. Provide structured activities such as internships, job shadows, etc. 1 Research and develop central point of contact. 2 Foster school-business partnerships. 0 Increase # of youth going to post-secondary education: Number selected Promote and increase awareness of programs modeled on STC. 0 Promote high school credit opportunities for career and experiential learning. 0 Create awareness of linkages with business. 4 Develop website resource to increase awareness of youth services and 4 involvement of business. Improving coordination of youth employment providers to increase education and employment opportunities was selected as the ACAT Goal #3 first priority to implement. It was agreed, however, that the YAC would first address the Environmental Scan, RFP process and monitoring. Game Plan The group then had a conversation about moving their priorities to action. Using the arrow and bull s eye chart, the group identified their game plan. The primary objective: With community partners, provide a countywide system of programs, services, and resources for youth years of age leading to training and employment that supports youth in careers by choice, not chance. The group identified tasks to accomplish the primary objective in three primary stages. This brainstorming was then turned into a work plan. March, April, May 1. Environmental Scan: From the scan find the following regarding providers: How funded Population served Specific services How they view where the gaps are Are they connected to business community and what are the opportunities for coordination of efforts Need, audience capacity, employment rate (WIB survey information) 2. Virgin Air Document: Review the document used to assess Virgin Air and see if it would work to develop capacity February 24, San Mateo County, California Page 7 of 11

8 3. Staffing 4. Data collected from quarterly reports June, July, August 5. RFP Process Agree to key pieces of input on program elements Time to negotiate and structure the RFP All will have read the RFP Develop a time line Beverly, Fred, Sandra Outline critical elements of RFP(budget, structure and distribution) Invite list (information regarding RFP) look at ways in which other funders do this such as United Way, Foundations Understanding of the WIB budget in general Quarterly reports data September, October, November 6. RFP Criteria Quarterly Reports Community input looking for gaps, assessment of the pool receiving services; overall needs assessment December, January, February / RFP Criteria 8. Coordination of services 9. Develop strategies Success Factors Successful RFP Process Core Partners Agree to Action Understand the budget process Understand Environmental Scan and needs and gaps February 24, San Mateo County, California Page 8 of 11

9 Workplan: San Mateo County Youth Advisory Committee Priority Objectives Tactic Lead Expected Outcome By When? Objective: With community partners, provide a countywide system of programs, services, and resources for youth years of age leading to training and employment that supports youth in careers by choice, not chance. Review current RFP What works about the current RFP? What would we like to change? Discuss and understand core content elements YAC May Staff develop timeline Fred, Sandra June RFP Process Critical elements of RFP (budget structure, invite list, process, distribution) Fred June Community Input - ACAT Beverly Develop RFP Criteria YAC August, Sept., October November, December February 24, San Mateo County, California Page 9 of 11

10 Priority Objectives Tactic Lead Expected Outcome By When? Objective: With community partners, provide a countywide system of programs, services, and resources for youth years of age leading to training and employment that supports youth in careers by choice, not chance. Environmental Scan Review Scan and identify missing information How funded Population served Specific services How they view where the gaps are Are they connected to business community and what are the opportunities for coordination of efforts Need, audience capacity, employment rate (WIB survey information) Review document used to assess Virgin Air and determine usability YAC April May Collect missing information Staff July Analyze and report findings Sandra, Fred, Beverly, Staff Identify gaps and needs YAC September September October February 24, San Mateo County, California Page 10 of 11

11 Priority Objectives Tactic Lead Expected Outcome By When? Objective: With community partners, provide a countywide system of programs, services, and resources for youth years of age leading to training and employment that supports youth in careers by choice, not chance. Review quarterly performance reports Fred April Performance Monitoring Add critical non-wia mandated performance measures to measure additional RFP components YAC December Priority Objectives Tactic Lead Expected Outcome By When? Objective: Improve coordination of youth employment providers to increase education and employment opportunities Coordination of Youth Services Review Environmental SCAN and Needs Assessment Develop strategies to coordinate youth employment providers YAC YAC February 2006 February 2006 February 24, San Mateo County, California Page 11 of 11