Organizational Effectiveness and Sustainability: Strategic Goal IV Work Plan

Transcription

1 Organizational Effectiveness and Sustainability: Strategic Goal IV Work Plan Kim Garcia Champion Doug Smith; Henry Gee; Seher Awan; Ronald Ramirez; David Lo; Janet Chang; Carol Coen; Lynette Apen; Mary Conroy; R.J. Ruppenthal SJECCD s Mission As a leading educational institution, the mission of the SJECCD is to meet the diverse educational and workforce needs of our community by empowering our students to become agents of socioeconomic change SJECCD s Vision By the year 2017, SJECCD becomes the premier institution for advancing opportunity, equity, and social justice for everyone through educational excellence Strategic Goal IV: San Jose/Evergreen Community College District will develop systems that promote institutional effectiveness and fiscal sustainability. Owner Performance Indicators Target and Timeline Objective I. Develop, Manage, and Maintain the Physical Plant and Facilities Effectively and Consistent with the Facilities Master Plan Activity 1: Develop practices and procedures that promote sustainability in all areas of the District a. Review annually practices and procedures that promote sustainability in all areas of the district: instruction, operations, construction, facilities, land use, energy, water conservation District Division Managers 1. Positive general fund spending trend by 2017 Goal IV P age 1

2 and environmental integrity Activity 2: Effectively use sustainable green construction, facilities and maintenance practices that are environmentally sound and fiscally wise a. Construction of new buildings will be designed at LEED silver level VPASs Gilbane Facilities 1. Percent of new building projects with LEED Silver titles % Activity 3: Incorporate a systematic program of recycling and reuse practices district-wide. Activity 4: Successful implementation of the Measure G bond program. Facilities Division Managers Facilities Gilbane 1. Percent of departments participating in district or campus recycling programs 2. Number of employees aware of/participating district or campus in recycling programs 1. Bond financial audit exceptions 2. Bond performance audit exceptions 3. Bond measures over budget or timeline 1. Increased each 2. Increased each 1. Zero each year 2. Zero each year 3. Zero each year Objective II. Optimize District Resources through Innovative and Prudent Fiscal Management Providing a Stable and Flexible Funding Base Activity 1: Continuously improve financial practices that ensure and support the fiscal stability of the District. a. Maintain sound District-wide internal fiscal controls to achieve an annual unqualified audit opinion 1. Number of significant findings on annual financial audit 1. Zero through 2017 Goal IV P age 2

3 Activity 2: Maintain a Fund Balance that Supports Continuous Quality Improvement in the District a. Maintain a minimum of 7% District General Fund Balance Reserve 1. General fund ending balance 1. >=7% each year through 2017 Activity 3: Align District expenditures to available revenue while striving to provide high quality programs and services. 1. Positive general fund spending trend 2. Program Review aligned to budget process through % alignment by Fall 2016 Activity 4: Integrate the resource allocation process with the District mission and ensure that it is equitable, transparent, and clearly communicated throughout the District a. Clearly communicate, through transparent and inclusive process, the allocation of fiscal resources 1. Program Review aligned to budget process % alignment by Fall 2016 Objective III: Enhance Resource Development to Support Institutional Goals Activity 1: Create a Resource Development Plan to enhance revenue generation and external giving a. Develop a district-wide Resource Development Plan (RDP) 1. RDP completed and implemented 1. Created and Implemented by Spring 2016 Activity 2: Increase resources available for achieving district fund development goals, including public funding, grants, alumni giving, bond funding, endowments, contract education, and foundation 1. Dollar amount of new grants awarded 2. Foundation Balance 3. Dollar amount of contract training revenue 1. Increases each 2. Increases each Goal IV P age 3

4 funding a. Conduct gap analysis of district-wide resource development activities and assignable assets b. Create resource development silos to support the RDP. Silos should include the following: i. Career Development/College Prep Programs ii. Grants and Special Initiatives iii. Contract Education iv. Community Education c. Assign appropriate staff and funding to lead resource development silos. d. Enhance SJECCD Foundation efforts for achieving district fund development goals, including public/private funding, alumni/retiree giving, bond funding, and endowments. i. Fully staff Foundation ii. Conduct gap analysis to identify potential fund development opportunities iii. Create a SJECCD Foundation Strategic Plan (3 years) iv. Develop targeted marketing/communications plan (messaging, collateral, etc.) 1. for potential funders 2. for SJECCD (staff, retirees, alumni) 3. for SJECCD Board of Trustees v. Conduct annual signature fundraising event vi. Develop and grow donor/philanthropic support vii. Create operational procedures that support fundraising efforts Foundation 3. Increases each Goal IV P age 4

5 viii. Develop donor database Objective IV: Develop a Comprehensive Institutional Effectiveness Plan. Activity 1: Develop performance indicators to measure the strategic goals and operational objectives RIE Strategic Planning Task-force 1. Performance Indicators, measures, baselines, and targets identified % completed by May 2014 Activity 2: Determine a methodology for allocating resources across the district based upon strategic priorities Activity 3: Integrate planning between the district, the colleges, and the Workforce Institute 1. RDP completed and implemented 1. Created and Implemented by Spring RDP completed and implemented 1. Created and Implemented by Spring 2016 Objective V: Complete and Organizational Redesign of the District including Clarifying and Defining all Functions of Work Activity 1: Complete an organizational redesign to meet the future needs for a student-centered institution a. Document the organization structure down to the unit level by the creation of organizational charts to the department level b. Review district compensation in relation to Bay 10 for benchmarked positions for faculty, staff and Human Resources s 1. Redesign plan completed 2. Compensation study completed 3. Position review completed 1. Completed by July Study completed by Fall Review completed by Spring 2015 Goal IV P age 5

6 administrators c. Develop a systematic review process for job descriptions to maintain currency and to articulate what position does what. Activity 2: Develop and implement a process to annually review and update the district functional map to support institutional effectiveness a. Delineate the institutional system for internal communication among, between and inside the units of District Office, San Jose City College, Evergreen Valley College and Workforce Institute RIE 1. Employee awareness and understanding of institutional functions based upon survey findings 1. Increases each Activity 3: Perform regular reviews of employee productivity and satisfaction to align organizational work practices with best practices and maintain currency of work practices a. Measure completion rates of reviews b. Measure and analyze employee productivity c. Measure employee satisfaction d. Conduct periodic review of position standards with Bay 10 Human Resources 1. Employee Satisfaction with work practices and environment 2. Employee productivity 3. Alignment of position standards with Bay Increases each 2. Increases each 3. 80% alignment by Spring 2017 Goal IV P age 6