State of Wisconsin Government Jobs - Job Announcement Detail. Veterans Affairs, Department of

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1 State of Wisconsin Government Jobs - Job Announcement Detail Page 1 of 3 Print this Page Veterans Affairs, Department of Operations Director (Adjutant) - Veterans Home at King Job Announcement Code: County(ies): Classification Title(s)/JAC: Job Working Title(s): Waupaca INSTITUTION MGT SERVICES DIRECTOR Adjutant - Veterans Home at King Type of Employment: Full Time (40 hrs/week) Salary: The starting salary for this position will be between $83,200 and $93,600 per year, depending on candidate qualifications, plus an attractive benefits package. This position is in pay schedule-range For current and eligible former State employees, pay on appointment will be set in accordance with the WI Compensation Plan. A two-year Career Executive trial period may be required. Contact: J Lea Roberts, Human Resources Specialist-Senior, , JLea.Roberts@dva.wisconsin.gov Bargaining Unit: Area of Competition: Open Non-Represented Deadline to Apply: 4/4/2018 All application materials must be submitted by 11:59 p.m. on the deadline date. Wisconsin Department of Veterans Affairs "Making a difference in the lives of Wisconsin Veterans" The Wisconsin Veterans Home at King (WVHK), is currently recruiting for an Institution Management Services Director, to plan and direct the diverse, complex program areas and serve as a liaison between WVHK and Central Office. WVHK is a skilled nursing, long-term care facility that specializes in providing comfort, support, and professional medical services to elderly or disabled Veterans and their spouses. The facility is located on the picturesque shoreline of the Chain O'Lakes, off Highway 10 between Stevens Point and Appleton. This agency is committed to serving Wisconsin s Veteran population. Our positions offer an excellent work-life balance and a team-oriented atmosphere. This rewarding full time position offers competitive pay and excellent benefits. For general information on State employee benefits click here. For general information about positions in Wisconsin State Government click here. Veterans are encouraged to apply. For complete information on Veterans hiring programs that may benefit you, go to the Employment Assistance page on WDVA's website. Qualified Veterans with a 30%-or-more, service-connected disability are eligible for non-competitive appointment to permanent positions in classified civil service under s , WI Stats. For information on how to apply under this provision, please contact the HR Specialist

2 State of Wisconsin Government Jobs - Job Announcement Detail Page 2 of 3 listed on this announcement. Current State employees are not eligible for non-competitive appointment. Position Summary: Do you have experience leading in business? Are you experienced in driving operational initiatives? The Adjutant will have a passion for leading high-achieving teams dedicated to the successful implementation of projects and strategic initiatives, getting results that support WVHK's mission. The incumbent will oversee management services sections within the Veterans Home, that provide support to programs, including Buildings & Facilities, Security, Dietary, Member Transportation, Risk Management, and Member Recreation. The position will also analyze the effectiveness of programs and deliver optimization recommendations, and will bridge Veterans Home and Central Office operations. For a complete job description, click here. Special Notes: Employment in this position is contingent upon passing a pre-employment physical and tuberculosis (TB) test. Due to the nature of the position, WDVA will conduct a criminal background check prior to any offer of employment. Applicants must be legally authorized to work in the United States (i.e., a citizen or national of the U.S., a lawful permanent resident, an alien authorized to work in the U.S. without WDVA sponsorship) at the time of application. Qualifications: Minimally-qualified applicants will have experience: Providing senior-level leadership for a large organization; and Managing a program; and Leading and/or mentoring 1st-line supervisors; and Communicating in a Professional Setting Well-qualified applicants will also have experience: Developing and/or executing a budget; and Managing facilities construction and maintenance projects; and Developing and/or implementing policy & procedure; and With change management and problem resolution; and In emergency planning and risk management How To Apply:

3 State of Wisconsin Government Jobs - Job Announcement Detail Page 3 of 3 To be considered for this position, you will need to complete the online application process. For instructions, refer to the following link: How Do I Apply Online and Take an Online Assessment? You will be required to attach a resume and complete an online assessment, which involves entering a cover letter. After the established deadline, your cover letter and resume will be evaluated by one or more job experts and the most-qualified applicants will be invited to participate in the next step of the selection process. Failure to submit all required materials by the application deadline will result in an incomplete application, which will not be considered. If you are unable to complete the application due to a disability or have questions regarding the process, contact J Lea Roberts at jlea.roberts@wisconsin.gov or For current state employees with Career Executive status, please apply with a cover letter and a resume detailing your experience related to the qualifications listed in this announcement, to J Lea Roberts at jlea.roberts@wisconsin.gov. Former permanent classified state employees, who are eligible for reinstatement into a position assigned to the schedule-range 81-01, should complete the online application and assessment process.

4 Page 1 of 1 Print this Page PREVIEW ONLY - Responses will not be saved. INSTITUTION MGT SERVICES DIRECTOR Welcome and Instructions Thank you for your interest in the Institution Management Services Director (Adjutant) position at the Wisconsin Department of Veterans Affairs Veterans Home in King. Resume and Cover Letter: Attaching your resume and inserting your cover letter are critical parts of the application process. Both documents will be reviewed as part of the initial assessment. Make certain that your resume and cover letter, together, clearly illustrate your qualifications related to the job duties and qualifications described below. Minimally-qualified applicants will have experience: Providing Senior-level Leadership for a Large Organization; and Managing a Program Well-qualified applicants will also have experience: Developing and/or Executing a Budget; and/or Managing Facilities Construction and Maintenance Projects Completion: Once you have attached your resume and inserted your cover letter into the response box provided, select "Save and Finalize" and then "Finalize" to complete your application. After you have successfully completed and finalized your application, you will receive an confirmation. If you do not receive an , you may not have finished all of the steps correctly. Failure to complete all required steps by the deadline will result in an incomplete application, which will not be considered. Evaluation of Materials: After the established deadline, your resume and cover letter will be evaluated by one or more subject matter experts, and the most-qualified applicants will be invited to participate in the next step of the selection process. Monitor your job cart for updates on your application status. Questions: If you have questions or encounter problems with the process, contact J Lea Roberts, Human Resources Specialist-Senior, at jlea.roberts@wisconsin.gov or Cover Letter Enter your cover letter in the space below:

5 Wisconsin Department of Veterans Affairs Veterans Homes at King Institution Management Services Director (Adjutant) position description February 2018 INSTITUTION MANAGEMENT SERVICES DIRECTOR Position Summary Under the general direction of the Commandant, Wisconsin Veterans Home at King (WVHK), the Institution Management Services Director (working title: Adjutant) leads, manages and administers the following diverse, complex non-nursing program areas: Dietary, Engineering/Physical Plant, Custodial/Laundry, Security, Marden Center, Member Transportation, Emergency/Risk Management, and Beauty/Barber services. WVHK is a large, multi-building, year-round facility set on 40 acres, requiring executive-level direction to ensure Member-care-focused, customer-service oriented operations across campus. The Adjutant supervises staff; monitors expenditures and procurement activities; develops and executes budget reports; leads/oversees continuous improvement efforts; and plans, coordinates and evaluates services, for all areas of responsibility. The incumbent also serves as liaison between the Commandant s office and the Wisconsin Department of Veterans Affairs (WDVA) Central Office in the areas of human resources, finance and capital improvements. Time% Goals and Worker Activities 35% A. Administrative Direction and Oversight of Dietary, Engineering/Physical Plant, Custodial/Laundry, Security, and Marden Center Services A1. Formulate innovative approaches, plans, programs, and/or improvements, to achieve WDVA, WVHK and operational unit objectives and goals for service delivery. A2. Recommend goals and priorities for change or continuance. A3. Establish priorities and objectives for review and approval by the Commandant. A4. Direct operational-area program development, including space management, home exchange, fire prevention, waste reduction, and biohazard/medication control efforts. A5. Plan and monitor facilities construction projects and maintenance efforts, in coordination with the Commandant, WDVA, Wisconsin Department of Administration s (DOA) Division of Facilities Development and Management staff, and other appropriate entities, to ensure proper utilization and maintenance of WVHK resources. A6. Ensure compliance with requirements of Wisconsin Department of Natural Resources, DOA, U.S. Veterans Affairs, and other regulatory entities. A7. Ensure that the needs of Members, staff and the general public are met. A8. Prepare summary report(s) of actions taken and submit to Commandant/Deputy Commandant as directed. A9. In the absence of the Commandant and Deputy Commandant, make appropriate decisions to ensure the effective operations of the Home are continued. A10. Serve as the liaison for the Commandant with WDVA s Central Office in the areas of human resources, finance and capital improvements. A11. Monitor all human resources, finance and capital improvement services provided to WVHK, secure reports and updates as needed, and facilitate communication in these areas. 20% B Management and Administration of Member Transportation, Emergency/Risk Management, and Beauty/Barber Services B1. Provide direct supervision of Risk Management Officer, to ensure operations minimize risk to the staff, Members, visitors and resources of WVHK.

6 Wisconsin Department of Veterans Affairs Veterans Homes at King Institution Management Services Director (Adjutant) position description February 2018 B2. Lead Emergency Operations and pandemic planning for WVHK. B3. Provide direct supervision of Member transportation services including tugger operations and medical and bus transport. B4. Provide direct supervision of Member Beauty/Barber services. B5. Use quality improvement and Lean priniciples to continually evaluate services and lead improvement initiatives. B6. Prepare summary report(s) of actions taken and submit to Commandant/Deputy Commandant as directed. 25% C. Administrative Direction of Budget Development and Financial Oversight of Assigned Program Areas C1. Direct subordinate supervisors in the development of operating budgets following established guidelines. C2. Prepare budget documents to effectuate the operating budget. C3. Plan and direct the monitoring of an approved operating budget and financial transactions, to ensure effective and efficient utilization of resources allocated to WVHK. C4. Review budget requests received and submit recommended budgets to the Commandant or designee for approval. C5. Ensure consistent application of budget and financial guidelines, practices, and procedures. C6. Lead and oversee continuous quality improvement measures, to improve services, control costs, and cut waste. C7. Establish priority for utilization of staff and funding resources. 10% D. Design, Implementation and Evaluation of Policies and Procedures for Assigned Program Areas D1. Identify policy issues, and design, develop and recommend new policy/procedure or changes to existing policy/procedure, to maximize program effectiveness. D2. Develop policy and procedure to effectively utilize available resources to meet customer needs. D3. Evaluate operating procedures, policies and practices and their application, to ensure compliance with WDVA/WVHK goals and regulatory mandates and ensure intraorganizational consistency. 10% E. Performance of Supervisory Responsibilities E1. Conduct employee performance evaluations, reviews and set employee performance goals. E2. Conduct discipline measures. E3. Participate in interviewing and hiring practices. E4. Provide expert guidance to lower-level supervisors and direct reports. E5. Evaluate direct reports leadership skill and ability and set forth measures to develop skill where needed.

7 Wisconsin Department of Veterans Affairs Veterans Homes at King Institution Management Services Director (Adjutant) position description February 2018 Knowledge, Skills and Abilities 1. Knowledge of the principles and practices of senior-level leadership and administration 2. Knowledge of the principles and practices of organizational management 3. Knowledge of the operational and regulatory aspects of healthcare delivery systems 4. Knowledge of laws and regulations related to patient privacy, including the Health Insurance Portability and Accountability Act (HIPAA) 5. Knowledge of federal, state and local laws, regulations and guidelines pertaining to nursing home operations 6. Knowledge of principles and practices of budgeting, accounting and purchasing 7. Knowledge of principles and practices of property management, facility construction and maintenance, and environment controls 8. Knowledge of inventory control principles and practices 9. Knowledge of principles and practices of workplace safety/risk and emergency management 10. Skill in program management and project management 11. Skill in leading a multi-faceted organization 12. Skill in developing and implementing complex administrative procedures for large-scale operations 13. Skill in verbal and written communication 14. Skill in assessing the effectiveness of policy and procedure 15. Ability to exercise judgment and discretion in developing, interpreting and applying departmental policy and procedure 16. Knowledge of the principles and practices of supervision 17. Skill in establishing and maintaining working relationships 18. Ability to build and maintain teams 19. Skill in the use of computers, including Microsoft Office Suite or similar applications 20. Knowledge of the principles and practices of liaison services 21. Ability to organize, prioritize, and meet deadlines 22. Ability to communicate with a variety of audiences 23. Skill in problem resolution 24. Ability to make formal, persuasive presentations 25. Knowledge of change management principles and practices 26. Ability to meet performance expectations as outlined in the annual review process and/or strategic initiatives