The University of East Anglia is seeking applicants for the post of Recruitment Events Officer in the Recruitment and Outreach Department.

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1 ADMISSIONS, RECRUITMENT AND MARKETING SERVICE RECRUITMENT AND OUTREACH DEPARTMENT Recruitment Events Officer (Maternity Cover) Ref: SC3285 The Post The University of East Anglia is seeking applicants for the post of Recruitment Events Officer in the Recruitment and Outreach Department. The successful candidate will play a key role in the organisation and delivery of recruitment events at the university, including open days and applicant days. We seek candidates who possess excellent organisation and communication skills. Experience of organising events would be an advantage. Informal Discussion For an informal discussion please contact Ms Francesca Uragallo, Recruitment Events Manager (Tel: or f.uragallo@uea.ac.uk). Job Description A job description is attached as Appendix A. The precise duties will be agreed in discussion with the Manager. Person Specification The person specification for this post is attached as Appendix B. GENERAL Salary Salary will be 25,728 to 31,604 per annum on Grade 6 on the single salary spine. The normal expectation is that starting salary will be at the minimum of the advertised salary scale. Starting Date The post is available from 4 June 2018 or as soon as possible thereafter on a fulltime, fixed term basis to cover the maternity leave of the current postholder.

2 This temporary post is available to cover for the absence of the postholder on maternity leave. The appointment will be terminated (with four weeks notice) at the end of the week immediately preceding the return of the postholder from maternity leave. Terms and Conditions of Appointment Full details of terms and conditions of employment for Secretarial & Clerical staff will be made available to the candidate to whom the appointment is offered. Annual Leave Entitlement There is an annual holiday entitlement of 25 days plus statutory (8 days) and customary (6 days) holidays. Superannuation The post is superannuable under the Universities Superannuation Scheme. Disclosure and Barring Service This appointment will be subject to a criminal record check at Enhanced level from the Disclosure and Barring Service. Proof of Qualifications The person specification for this post lists qualifications that are essential and/or desirable and you may hold some or all of these qualifications. Please note that if you are short listed for interview you may be asked to bring to interview original certificates of these educational and professional qualifications. Please DO NOT provide these with your application. Entitlement to Work in the United Kingdom If you are shortlisted for interview you will be asked to bring to interview original documentary evidence of permission to work in the UK in line with a list of acceptable documents which we will provide to shortlisted candidates when invited for interview. Please DO NOT provide this with your application. This vacancy is not eligible for sponsorship under Tier 2 and non-eea workers must hold, or obtain, permission to work in the UK which would allow them to take up this post without requiring a Certificate of Sponsorship. Occupational Health Assessment Appointment will be subject to a satisfactory Occupational Health Assessment to be carried out by the University s Occupational Health Service.

3 APPLICATION AND RECRUITMENT PROCESS To apply for this vacancy, please follow the online instructions at: Your completed application should be submitted by 3 April Please note that feedback will not normally be provided to those applicants who are not shortlisted for this post Equal Opportunities Monitoring Form Please note that the application form contains an Equal Opportunities section which must be completed. The Equal Opportunities information will not be made available to the selection panel and will not form any part of either the short-listing or decision making process. Referees In naming referees in your application, please provide only those who can immediately be approached and one of these must be your current employer, or if not employed your most recent employer. Interviews It is anticipated that interviews and tests will take place on 26 April 2018 and candidates who have not heard by this date should assume their application has been unsuccessful. Successful shortlisted candidates may be notified of their interview times by telephone and/or and it is therefore essential you include both of these in your application. Candidates should note that travel and incidental expenses incurred in attending the interview will not be reimbursed. This document is available in alternative formats e.g. large print, disc and on-line. If you need this document in an alternative format please contact us on , fax , or hr@uea.ac.uk

4 JOB DESCRIPTION REF: SC3285 APPENDIX A Job Title: Recruitment Events Officer (Maternity Cover) Grade: S & C Grade 6 Department: Reporting to: Recruitment and Outreach Office Recruitment Events Manager PURPOSE OF ROLE The post holder will work as part of team which has responsibility for all aspects of the organisation of central recruitment events including the Applicant Days and large-scale undergraduate Open Days. Although based in the Recruitment and Outreach Department the role holder will liaise closely with admissions and marketing colleagues across the University to ensure involvement and engagement with our prospective students. MAIN DUTIES AND RESPONSIBILITIES To ensure efficient organisation and delivery of the main University Applicant Days, Open Days, the annual Teachers Conference, the Norfolk Higher Education UCAS Fair, a series of campus tour afternoons, Enrichment subject workshops, lectures, Discover Days, sixth form conference and summer schools To be responsible for the recruitment and training of student helpers for recruitment events where appropriate and to take a lead role in overseeing the operational running of the student guide scheme To recruit, train and line manage a Recruitment Events Assistant and offer guidance on their projects To coordinate student helpers when working at central recruitment events. To liaise closely with relevant staff in the various admissions teams and academic Admissions Directors to ensure a high standard of programme delivery and appropriate participation in events from staff in these areas To ensure all pre event administration is completed accurately and disseminated to all parties involved in the event including academics, admissions staff and student helpers and ambassadors To ensure accurate and efficient marketing materials are created and used to market the recruitment events to prospective students To be responsible for developing risk assessments for events and updating these regularly where required To be responsible for updating the website where required

5 Working alongside the relevant offices and the Associate Deans for Admissions to ensure that the office achieves the vision and strategy for admissions and recruitment across the University. To work in collaboration with the Outreach Team, raising aspiration and widening participation to encourage attendance at events on campus with the aim of increasing applications from target groups to the University of East Anglia GENERAL INFORMATION All role holders are expected to undertake such other appropriate duties as may be requested. March 2018

6 APPENDIX B PERSON SPECIFICATION REF: SC3285 Job Title: Recruitment Events Officer (Maternity Cover) Grade 6 Date: March 2018 Criteria Essential Desirable Education, Experience & Achievements educated to degree level recent experience of website content Two A levels at Grades A-E and five GCSEs at Grades A-C (including Mathematics and English), or equivalent qualifications or experience experience of organising and delivering promotional events experience of working in a busy office environment development experience of being involved in the organisation of events in a HE environment experience of delivering presentations Skills & Knowledge proven competency in IT skills (Word, Excel and Outlook) proven interpersonal skills and verbal and written communication skills excellent organisation skills excellent administration skills customer service skills ability to work as part of a team Personal Attributes an enthusiasm for promoting the University of East Anglia self-motivated to work independently without close supervision ability to use own initiative and resolve problems the ability to work sensitively with different peoples needs willingness to be flexible by undertaking additional duties willingness to undertake further training and learn new IT and other skills knowledge/ skilled use of Hobsons Connect and Events and Interviews knowledge of risk assessments and their importance experience of managing a budget ability to understand activities of the post in a wider University and Professional context

7 Special Circumstances the post holder will be expected to be available to work at all Saturday University Open and Visit Days (approximately 8 per year) the post holder will be expected to be available to work at residential summer schools and stay on or off campus over night subject to receipt of an Enhanced criminal record check from the Disclosure and Barring Service