UTM Degree. Industrial Training. Student's Handbook APPROVED BY AM DATE PREPARED BY AHLC REVIEWED BY EDTL REVISION NUMBER. Nursuhada Hj Spawi

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1 UTM Degree Industrial Training Student's Handbook REVISION NUMBER PREPARED BY AHLC Nursuhada Hj Spawi REVIEWED BY EDTL Lee Pei Yie APPROVED BY AM Teo Hua Hng DATE CIRCULATED TO: Student O HARDCOPY O SOFTCOPY WHEN: During Industrial Training Briefing

2 CONTENTS PAGE 1.0 Background Learning Outcomes Training Duration Code Conditions of Registration of IT Procedures in Applying for Industrial Training Training Placement Student's Attendance Rules during Industrial Training Responsibilities Task Performed 10.2 Submission of Report & Presentation 11.0 Assessment Plagiarism / Copying 8 Appendices Attachment 1 Attachment 2 Attachment 3 Attachment 4 Attachment 5 Attachment 6 Attachment 7 Industrial Training Checklist Industrial Training Application Form Sample of Resume Industrial Training Student's Agreement Reporting Form for Industrial Training Record of Leave Taken Form Student Exit Form

3 TECHNOLOGY COLLEGE SARAWAK 1.0 Background Industrial training is an essential component in the development of the practical skills required by a student prior to graduation. It is also an aspect of education that integrates knowledge with planned and supervised career-related work experience processes. The purpose of the course is to develop and strengthen the students educational and career preparation. It allows the students to understand the connection between what is studied and how it is applied in the real world. It also exposes the students to the interpersonal relationships a job requires, both with co-workers and superiors that are essential in obtaining a successful and satisfying career. 2.0 Learning Outcomes i. Communicate effectively through appropriate written and oral modes. ii. Identify, formulate and solve management related problems. iii. Work collaboratively in a team to achieve common goals. iv. Analyse situation and suggest solutions based on activities and experience obtained during the industrial training. v. Demonstrate basic knowledge of leadership. vi. Write a report according to the industrial training format. vii. Present orally the report based on industrial training experiences. viii.critically analyse situation and suggest solutions based on activities and experience obtained during the industrial training. 1

4 TECHNOLOGY COLLEGE SARAWAK 3.0 Training Duration The training duration is 20 Weeks (5 months). Any changes of the duration will be according to UTM academic calendar. 4.0 Course Code SHAD 4058 Industrial Training Practical SHAD 4064 Industrial Training Report 5.0 Conditions for Registration of IT Students will be allowed to register for IT after fulfilling the following conditions: obtained the number of credits determined by the faculty And/Or have taken all the pre-requisite courses determined by the faculty And/Or met the additional conditions determined by the faculty. Students are not allowed to register for other courses while undergoing IT. 2

5 TECHNOLOGY COLLEGE SARAWAK 6.0 Procedures in Applying for Industrial Training A briefing on Industrial Training will be conducted by the Centre of Learning and Competencies and it is compulsory for the students to attend. Students need to fill in Application Form for Industrial Training together with resume and submit to Centre of Learning and Competencies. Students should identify prospective organisations for Industrial Training. Centre of Learning and Competencies will then write a letter to respective organisations and notify the student on their training placement once it is granted. INFORM STUDENT ASSISTANT HEAD OF LEARNING & COMPETENCIES / INDUSTRIAL LINKAGE TEAM LEADER WRITE LETTER & SEND TO RESPECTIVE ORGANISATION STUDENTS ORGANISATIONS IDENTIFY POTENTIAL ORGANISATION & SUBMIT FORM REPLY LETTER YES INDUSTRIAL TRAINING 3

6 TECHNOLOGY COLLEGE SARAWAK 7.0 Training Placement (a) (b) (c) the (d) Only one job placement per student. Students should NOT SEEK to be engaged with another organisation for such reasons as higher pay, better working hours, more convenient location, and etc. upon confirmed placement. If the student wants to change his/her placement last minute before going to Industrial Training without valid reason, a PENALTY of RM300 will be imposed and student is not entitled for any services provided by Centre of Learning and Competencies. NO job hopping. If a student wants to leave his/her current placement, he/she must provide justification to the Centre of Learning and Competencies and his/her organisation, and receive the approval BEFORE he/she can leave his/her current placement. 8.0 Student's Attendance Students who undergo Industrial Training should always comply with the organisations' regulations and working time. Students classified as failures will be required to repeat the training in another organisation at a time determined by the faculty if students exceed a maximum of TEN (10) days of leave (inclusive sick leave, accident & etc), excluding public holidays and subject to approval by the organisation. If students have any problems, students should contact or forward the matter to the Centre of Learning & Competencies. 4

7 TECHNOLOGY COLLEGE SARAWAK 9.0 Rules during Industrial Training (a) (b) (c) (d) (e) (f) (g) (h) (i) Students MUST fill in Reporting Form for Industrial Training and return it to Centre of Learning and Competencies within one (1) week of training. Students MUST abide by the Code of Conduct of Technology College Sarawak. Students MUST abide by the terms and conditions of the organisation. Students MUST dress professionally and well groomed. Students should be respectful to all colleagues. Students MUST be punctual for work and adhere to the working hours of the organisation. Students are required to OBTAIN approval from organisation s supervisor before going on leave and MUST record it in Record of Leave Taken Form. Students as a representative of TCS MUST uphold the reputation of TCS and should do everything possible to maintain the good relationship between TCS and the organisation. Students should NOT have any serious/personal relationship with organisation supervisor as it is contrary to professionalism ethics. 5

8 TECHNOLOGY COLLEGE SARAWAK 10.0 Responsibilities 10.1 Tasks Performed Students will be given daily log book where all the details of the duties/tasks performed are recorded on a daily basis. Students are advised to identify and record any tasks given and any form of contributions to the organisation. Logbook should be evaluated by the organisation s supervisor on a weekly basis Submission of Report & Presentation (a) (b) Students are required to submit a draft of the report to TCS Supervisor. Any amendment and improvement shall be done accordingly. Students are to complete the report and Logbook, and presentation date will be informed. The report must be in good quality and explain all the industrial experiences and knowledge gained. The report MUST NOT be in notes and figurative forms. 6

9 TECHNOLOGY COLLEGE SARAWAK 11.0 Assessment The Industrial Training assessment will be based on the following table: Table 1: Industrial Training Assessment Component 8 Credit (Pass/Fail) Assessment Component Percent (%) Logbook (UTM Panel) 20% TCS Supervisor Report 30% Organisation's Supervisor Report 50% TOTAL 100% Table 2: Industrial Training Assessment Component 4 Credit (Graded) Assessment Component Percent (%) Final Report 60% Presentation 40% TOTAL 100% Students must pass both evaluations as shown above. Students who fail the reports section will have to re-submit the reports within the stipulated time without undergoing the IT again, but those who fail the training section will have to repeat the IT and send new reports. The total marks awarded by the supervisors from the faculty and industry must not be less than 50%. 7

10 TECHNOLOGY COLLEGE SARAWAK 12.0 Plagiarism/ Copying Plagiarism is defined as the act of using another person s work without the proper acknowledgment and admitting it as your own work. The ideas and writings taken from the original source without the acknowledgment will be viewed as plagiarism. The following actions are viewed as plagiarism: i) Copying or lifting texts and using them as your own written effort. The excerpts must be reviewed and rewritten using own words and the source of the information must be included. ii) Ideas taken directly from a source or reference without acknowledgment. The direct lifting of ideas should use the quotation style of writing and cited accordingly. Plagiarism is a serious academic misconduct and actions can be taken according to the University Code of Conduct. 8

11 INDUSTRIAL TRAINING APPLICATION FORM PARTICULARS OF APPLICANT Attachment 2 Name: Gender: Male / Female I/C No: Date of Birth: Nationality: Religion: Mailing Address: Permanent Address: Tel. No: H/P No.: Programme: Semester / Group: Student s ID No: Current CGPA: Period of training attachment (Give date of training period) From: To: Languages Written: Spoken: Others Please attach your resume. I hereby certify that all the details given above are correct, to the best of my knowledge. Name: Date:

12 PLACEMENT OF INDUSTRIAL TRAINING First Alternative Name of Organization: Nature of Business: Address: Telephone No.: Fax No.: Person-in-charge: Second Alternative Name of Organization: Nature of Business: Address: Telephone No.: Fax No.: Person-in-charge: Third Alternative Name of Organization: Nature of Business: Address: Telephone No.: Fax No.: Person-in-charge: TO BE FILLED BY CENTRE OF LEARNING & COMPETENCIES Received on: Letter Fax On: 1 st Follow Up: 2 nd Follow Up: 3 rd Follow Up: Remark Signature: Date:

13 INDUSTRIAL TRAINING CHECKLIST (for students) Attachment 1 A. BEFORE INDUSTRIAL TRAINING 1. Fill in and submit the Industrial Training Application Form and resume O 2. Attend Industrial Training briefing O 3. Obtain the following documents from CLC: Reporting Form for Industrial Training (UTM Version) O Industrial Training Log Book O Record of Leave Taken Form O Student Exit Form O Industrial Training Student's Agreement O B. DURING INDUSTRIAL TRAINING 1. Submit Reporting Form for Industrial Training (within 1 week of training) O 2. Update Log Book daily O 3. Doing task as assigned by Supervisor O 4. Prepare Industrial Training Report O 5. Submit draft of report on Week 14 O 6. Submit full report of Industrial Training with logbook and presentation (date TBC) O C. AFTER INDUSTRIAL TRAINING 1. Fill in and submit Student Exit Form O STUDENT'S DETAIL Name: MyKad No.: Programme: Signature: Date:

14 Date: INDUSTRIAL TRAINING STUDENTS AGREEMENT In consideration of (organization name) affording (student's name), (IC no), (programme) hereby agrees: 1. TECHNOLOGY COLLEGE SARAWAK (TCS) shall not be liable and will indemnify (organization name) against any liability, loss, claim or proceeding in respect of personal injury (whether fatal or otherwise) to his/her or any property arising out of or caused by any negligent act or omission of (student's name) or any work at which (student's name) may be undergoing his/her training: and 2. TCS shall not hold (organization name) in any ways liable or claim or take any proceedings against (organization name) in respect of any personal injury to (student's name) or loss or damage to his/her property which he/she may suffer in consequence of the facilities afforded his/her to attend any of the (organization name) or department at which he/she will be receiving his/her training. I understand and agree with the mentioned above. Date: Witnessed by: Name: Position:

15 INDUSTRIAL TRAINING RECORD OF LEAVE TAKEN FORM Attachment 6 STUDENT'S NAME: STUDENT'S ID: ORGANIZATION: NO. DATE REASON DAYS TAKEN ORGANIZATION SUPERVISOR'S SIGNATURE & STAMP TOTAL DAYS TAKEN For CLC: Acknowledged by: Date

16 Fakulti Pengurusan UNIVERSITI TEKNOLOGI MALAYSIA REPORTING FORM INDUSTRIAL TRAINING STUDENT S DETAILS Program : SHAD/SHAC/SHAY/SHAF/SHAR (Please circle) Student s Name : I/C No. : Year of Study : Current Address : Contact No. : COMPANY S DETAILS Name of Company : Address : Name of Supervisor/Manager (student reporting to) : Designation : Contact No. : Address : Signature Company s Stamp *Please complete this form and return to us (scan & or post) within one week from the registration date to: Coordinator for Industrial Training Faculty of Management Universiti Teknologi Malaysia UTM Johor Bahru, Johor

17 NAME (CAPITAL LETTER) Address Home Phone : Mobile Phone : - CAREER OBJJECTIVE To obtain a position as a trainee at your esteem organization. STTRENGTTHS EDUCATIONALL BACKGROUND LEARNING INSTITUTION YEAR CERTIFICATE / EXAMINATION Relevant Coursework: (*Subject that has been taken in your course, related to nature of business) SKILLLLS 1. LANGUAGE: e.g. English: Oral & Written (Good) Bahasa Melayu: Oral & Written (Excellent) 2. COMPUTER: e.g. MS Office (Excellent) MS Powerpoint (Good) - Internet CO-CURRICULUM ACTIVITIES ACADEMIC ACHIEVEMENTS VOLUNTEER WORKS LEADERSHIP Name Position Address Phone No. ACTTI IVITTI IES REFERENCES

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