JOB PROFILE Job Title Department Grade Manager Job Title EE Cat EE Level Nqf Level Profiling Status Purpose

Transcription

1 JOB PROFILE Job Title Department Grade Manager Job Title EE Cat EE Level Nqf Level Profiling Status Purpose Procurement Specialist Procurement To be Graded Planning Department 2. Professionals 3. Prof's Specialists and M Mgt NQF 6 (1 st Deg) Draft To Control the National procurement of quality goods and services both Locally and Internationally at the best prices, by applying strategic Procurement Principles and by applying specific procedures to enable proper and timeous identification of order requirements

2 KEY RESPONSIBILITIES Kr No Key Responsibility Essential Activities Outcomes 1. Purchasing and Procurement 1.1. Ensure clerical and administrative ordering process is maintained including regular price list updates 1.2. Ensure compliance with company procurement policies and procedures and propose improvements based on best practice principles 1.3. Ensure 3 quotations are received at all times 1.4. Source the correct products at the best price therefore ensuring cost savings 1.5. Ensure efficiency of supply at all times 2. Supply and Value Chain Management 2.1. Source the best supplier globally and determine number of suppliers required 2.2. Focus on costs, quality, delivery and inventory costs 2.3. Determine customer value to add value to company final products Purchasing and Procurement done in accordance with company policies and procedures and ensuring administrative and clerical duties are in order Correctly sourced suppliers who provide cost effective quality service that adds value to the entire supply chain process 3. Data Collection and Analysis 3.1. Effectively use data sources such as ERP, Finance and Production (Barco) 3.2. Make use of surveys Data analysed and interpreted in a manner that benefits the company 4. Cost Management 4.1. Find cost effective purchase price Costs are controlled and managed 4.2. Maintain low transaction and overhead costs 4.3. Determine highest cost productivity 4.4. Ensure logistics efficiencies 5. Contractor / Vendor Management 5.1. Negotiate best possible prices and service delivery 5.2. Select vendors by using Requests for: Information, Proposals and or Quotations Suitable vendor management principles are applied that are fair and in the best interest of the company. Service delivery from Vendors are assured 5.3. Manage vendors / suppliers i.t.o performance and deliverables 5.4. Structure, implement and manage Service Level Agreement s 5.5. Manage and maintain relationship with approved suppliers 5.6. Manage company vendor master file 6. Stock Control Management 6.1 Ensure that correct stock levels are maintained Proper stock control and reporting 6.2 Support Logistics manager i.t.o. specific procurement needs, stock and storekeeping applications 7. Reporting 7.1 Provide management with regular reports as required from time to time Management reports done on time and correctly, providing management with sufficient information to make informed decisions QUALIFICATIONS Required qualification Degree B Degree in Procurement /similar DEFINITION Minimum formal educational qualification required to perform to the desired standard. Provides the conceptual framework for problem solving, best practice implementation and continuous improvement

3 COMPANY BASED COMPETENCIES Price of Admission (Values Based Expected Foundational Attributes) Good to Great (Middle Skills Skills that enhance contributions and effectivenes s) Transformational (The greatest opportunity to drive our future Impact the Company s results and future) COMPETENCY Action Oriented Business Acumen Customer Focus Integrity and Trust Priority Setting Problem Solving Timely Decision Making Building Effective Teams Innovation Management Managerial Courage Strategic Agility Motivating Others DEFINITION Enjoys working hard; is action oriented and full of energy for the things he/she sees as challenging; not fearful of acting with a minimum of planning; seizes more opportunities than others. Knows how business works; knowledgeable in current and possible future policies, practices, trends, and information affecting his/her business and organization; knows the competition; is aware of how strategies and tactics work in the marketplace. Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect. Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain. Spends his/her time and the time of others on what's important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus. Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn't stop at the first answers. Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure; able to make a quick decision. Blends people into teams when needed; creates strong morale and spirit in his/her team; shares winds and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team. Is a good judge of talent; hires the best people available from inside and outside; is not afraid of selecting strong people; assembles talented staffs. Is good at bringing the creative ideas of others to market; has a good judgment about which creative ideas and suggestions will work; has a sense about managing the creative process of others; can facilitate effective brainstorming; can project how potential ideas may play out in the marketplace. Doesn t hold back anything that needs to be said; provides current, direct, complete, and actionable positive and corrective feedback to others; lets people know where they stand; faces up to people problems on any person or situation (not including direct reports) quickly and directly; is not afraid to take negative action when necessary. Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can articulately paint credible pictures and visions of possibilities and likelihood; can create competitive and breakthrough strategies and plans. Creates a climate in which people want to do their best; can motivate many kinds of direct reports and team or project members; can assess each person's hot button and use it to get the best out of him/her; pushes tasks and decisions down; empowers others; invites input from each person and shares ownership and visibility; makes each individual feel his/her work is important; is someone people like working for and with.

4 PERSONAL ATTRIBUTES Attribute Analysis Conceptualization [Spatial and Abstract Reasoning] s Assertiveness s Adaptability / Flexibility Adaptability and Change Agent Communication: Analytical thinking Communication: Feedback Communication: Judgment Communication: Written communication Linguistic Proficiency Leadership style: Applied strategic planning Humanizing: People development Pro-activeness Inspiring Facilitator Convincing Description Relating and comparing data from different sources, identifying issues, securing relevant information, and identifying relationships. BRIEFLY DEFINED: The potential or capacity to reason in spatial terms; to see the relationship between parts; to "complete" the picture; to envisage the whole or end-result; to anticipate the outcome CONCRETE POLE: To see or to envisage how parts, pieces or other elements fit together or into a particular unit or system; how one or more wholes could be formed; how smaller wholes may fit together to produce larger wholes; how wholes fit together to produce systems; and how systems "chain" together to produce an holistic outcome or holistic outcomes ABSTRACT POLE: To imagine/"see" in your mind s eye how thoughts or imagined objects and/or ideas could be created or may come into being and may fit together or come together to form larger concepts/parts/objects/produce systems/chain together to become larger concepts that "work" in certain ways to produce/bring about logical and explainable/sensible outcomes of various kinds and uses The competency to hold one's own under conditions of pressure / to stand-up for one's rights / not to be exploited and / or manipulated by others BRIEFLY DEFINED: The potential or capacity to adapt to and to accept change; opposing views; new ideas; to be imaginative and creative COMPREHENSIVELY DEFINED: The capacity or ability to face, accept and adapt to change; to be able to live with the fact that change has to and does take place continually and that it may influence many aspects of one's personal life and circumstances; to have the ability to digest the fact that change is often inevitable and seldom negative or entirely negative in terms of its major outcomes or consequences The competency to appreciate and consider other and often opposing views, to adapt to new ideas (change) when required. Analytical Thinking refers to the potential or capacity to collect, process, analyze and integrate into a relevant, factual outcome or conclusion Feedback refers to the potential or capacity to provide positive, helpful and productive feedback to co-workers. Judgment refers to the potential or capacity to evaluate and judge situations or alternative strategies, actions and outcomes against rational, logical assumptions. Written communication refers to the potential or capacity to convey information by means of written instructions in an accurate, concrete, clear, concise and understandable manner in order to maximize comprehension of the message. The potential or capacity to use the language of the workplace for purposes of effective job-related communication, at a relatively basic level of proficiency. Applied strategic planning refers to the potential or capacity to utilize 'big picture understanding' in a level-headed, practical and proactive manner to plan appropriate courses of action in realizing the strategic goals of the organization. People development refers to the potential or capacity to appreciate people's developmental needs in the workplace and to be concerned with the effective implementation and execution of such development. proactivity or proactive behavior by individuals refers to anticipatory, change-oriented and self-initiated behavior in situations, particularly in the workplace One who inspires or motivates others Broadly used to describe any activity which makes tasks for others easy, or tasks that are assisted Satisfying or assuring by argument or proof <a convincing test of a new product>. 2. : having power to convince of the truth, rightness, or reality of something

5 PREVIOUS EXPOSURE Activity Strategic Sourcing Purchasing Strategy Negotiation Contract Management Supplier Management Project Management Technical Knowledge Activity Business Communication - English Purchasing Applications Enterprise Resource Planning Purchasing Intelligence and Software Sourcing Administration Purchasing Quality Control and Assurance Supplier Interface SHE FACTORS She Cat She Factor Note Physical Exclusions Deafness or poor hearing - Physical Exclusions Blindness or loss of sight Manager: Employee: Date: