NEACO County Coordinator (Suffolk) Job Description

Transcription

1 NEACO County Coordinator (Suffolk) Job Description Title: NEACO County Coordinator (Suffolk) Department: External Relations Location: University of Suffolk, Ipswich Grade: Grade 8. Salary range - 33,943-39,324 Contract status: Fixed Term to with possible extension to Hours of work: As necessary to carry out the duties of the post Pension: USS Annual Leave entitlement:30 days plus Bank Holidays (Leave will need to be taken during school holidays) Staff Development: Corporate and Personal Development Programme opportunities and external opportunities. Reporting to: External Relations Project Manager Purpose of the Job: The County Co-ordinator is a member of the Network for East Anglian Collaborative Outreach (NEACO) programme as part of the National Collaborative Outreach Programme (NCOP). This role will line manage a team of Higher Education Champions who will be hosted off site in partner schools and colleges across Suffolk to manage the delivery of NEACO work across the county. Duties of the Post: The main duties and responsibilities will normally include: 1. To co-ordinate and manage the Suffolk element of the NEACO project. 2. To recruit, induct and line-manage a team of HE Champions (HECs). Ensuring that regular contact takes place, performance targets are met and appraisals are carried out. Be responsible for ensuring that policies associated with the team s line management are followed (e.g. sickness absence reporting etc.) 3. To actively promote the NEACO project, acting as an initial point of contact for schools and colleges building strategic relationships and liaising with internal and external stakeholders to support the project s success, whilst minimising any conflicts with central outreach schemes ensuring effective partnership working. 4. To work within a team committed to raising aspirations and widening participation, with the aim of increasing applications from target groups to HE. Version 1.0 Page 1

2 5. To develop and co-ordinate a framework of progressive Information, Advice and Guidance in line with the NEACO Operational Plan which all HECs work to. 6. To monitor programmes of activity delivered by HECs to ensure they are fulfilling their objectives of raising aspirations and to ensure where performance indicators or strategic objectives are not being met by HECs remedial action is put in place. 7. To coordinate a Parent/ Carer Champion scheme (or equivalent) to share the experiences of parents, living in the identified wards, who have supported their children to progress to HE. 8. To ensure activity is appropriately targeted and delivers identified outcomes within the agreed budget and timescales including for large scale events, residentials etc. 9. To support the Assistant Head, Outreach and central project management team at the University of Cambridge in reporting to HEFCE on progress to targets and financial aspects of the project. 10. To enthuse and introduce the concept of Higher Education to secondary and post 16 students through a programme of activities which HE Champions will develop with their schools. 11. To ensure all data is captured through HEAT in Suffolk to enable the local, regional and national Monitoring and Evaluation plans to be implemented and reported to the central team in an efficient and timely manner. 12. To represent Suffolk at the NEACO Advisory group who meet three times per year. 13. To ensure the design, content and production of publicity material for both internal and external audiences is on brand and budget. 14. To ensure outreach activity takes into account relevant safeguarding, risk assessment and health and safety considerations. Including over-seeing, and reviewing in line with policy and procedures, the development of risk assessments for a wide variety of outreach events offered by the institution. 15. To regularly represent the office at formal and/or informal meetings (both within and outside the University) convened in relation to outreach activities. This may include travelling, and giving presentations on widening participation to colleagues in the educational sector, related organisations and members of the public. 16. Work closely with County Co-ordinators in partner HEIs, and with the central outreach team, developing best practice at a regional and national level. 17. Be responsible for monitoring the network budget, and activity against the operational plan. Prepare and present reports regularly to the to the Student Recruitment Manager / Advisory / Steering Group, working with Financial Services when reporting to HEFEC whilst ensuring budget / targets and objectives are met, three times a year. 18. Where required co-ordinate, and support the involvement of third parties and partners to deliver engagement activity. For example; to oversee the recruitment and training of Mentors for mentoring programmes where appropriate. 19. To support other recruitment and outreach departmental activities and initiatives, where appropriate. For example; Applicant Days, Open Days etc. 20. To deliver presentations on the various programmes of study and reasons for studying at university to schools, sixth forms and colleges. 21. To liaise regularly with senior academic and administrative staff across the University to ensure appropriate understanding of the initiatives and participation in events from staff in these areas. Version 1.0 Page 2

3 This is a generic job description. The duties described are a guide to the work that the post holder may be required to undertake and may be changed from time to time to meet changing requirements. Job Title: County Co-ordinator Prepared by: Date: December 16 CRITERIA Essential Desirable Education, Experience & Achievements Education to degree level Experience of co-ordinating and managing events Experience of managing a multistakeholder project including communicating with and reporting to associated networks and steering groups Experience of delivering against identified targets and objectives Experience of using a variety of data sets Evaluation and monitoring against local and national targets and objectives Higher degree or professional qualification Experience of line management or supervision of staff Experience of delivering outreach within the Education sector Experience of developing and delivering content and creative design for marketing materials, electronic and printed Experience of project managing the development of a website/web presence Experience using social and digital media as a communications method Skills & Knowledge Proven competency in IT skills (Word, Excel, and databases) including and knowledge/ skilled use of web authoring packages Financial management and budget setting and monitoring skills Excellent interpersonal, written and oral communication skills including having difficult conversations and communicating to a range of Awareness of University Codes of Practice or other quality assurance processes/procedures Version 1.0 Page 3

4 audiences and also writing project reports Presentation skills to a range of audiences including teachers, students and other stakeholders Knowledge of the Higher Education Sector and the Outreach agenda An understanding of the current challenges and changes within the School/Education sector Knowledge and understanding of the HEFCE National Collaborative Outreach Project (NCOP) Credibility and confidence in engaging with stakeholders, including senior managers, leaders and funders Ability to manage staff Ability to provide expert advice and input within a Steering Group and multi-funder environment Ability to develop marketing materials that meet the needs of audiences and deliver maximum impact Development and management of web pages, including overall control of editorial content and an ability to understand technical web development Ability to analyse data sets and report on findings to different audiences An understanding of Data Protection legislation Networking skills Personal Attributes A keen interest in promoting, and broadening access to, higher education Ability to supervise and work sensitively with different people s needs Organised and methodical Self-motivated to work independently without close Ability to understand activities of the post in a wider university and professional context Version 1.0 Page 4

5 supervision Credibility to work with HE professionals and colleagues across our University, and with staff and students in schools and colleges Ability to adapt to changing demands and remain calm under pressure Customer focussed Confident Good team player Willingness to undertake further training and learn new IT and other skills Special Circumstances At times of peak activity some late working may be required The post holder will be expected to be available to work on Saturday University Open Days (currently 3 per year) The willingness and ability to travel frequently throughout the Eastern region, and beyond on a less frequent basis Subject to receipt of an Enhanced criminal record check from the Disclosure and Barring Service Committed to equality and diversity and the universities health and safety policies and procedures INFORMAL ENQUIRIES For an informal discussion please contact Miles Cole by on m.cole@uos.ac.uk or by phone Closing date: Thursday 2 nd February 2017 at 5pm Interview date: Wednesday 15 th February 2017 APPOINTMENT TERMS This is a full time, fixed term appointment to with a possible extension of a further two years, subject to project funding. CRIMINAL CONVICTIONS Version 1.0 Page 5

6 This post will be subject to a satisfactory enhanced Disclosure and Barring Service (DBS) check. EQUAL OPPORTUNITIES University of Suffolk is a diverse community and is committed to providing equality of opportunity to all staff and students. NO SMOKING POLICY A no smoking policy, including the use of electronic cigarettes, operates at all university premises. FLEXIBLE WORKING As a Top 30 Employer for Working Families 2016 we consider flexible working requests for all our vacancies. This might include adjustments to the working location, hours, time, or working on job share basis. Applicants wishing to apply for a flexible working arrangement should state clearly that they are applying on a flexible working basis providing details of their request including their availability for work. APPLICATIONS Fill in the application cover sheet and monitoring form on our website at Attach your curriculum vitae. Prepare a cover letter setting out clearly how you meet the essential and desirable criteria for this post. Return them as Word (.doc) attachments by to: jobs@uos.ac.uk including the post title in the subject area. Or by post to: The Human Resource Team University of Suffolk Waterfront Building Neptune Quay Ipswich IP4 1QJ If you are unable to apply via the website please ask for an application pack from the address above, or by phone on Version 1.0 Page 6