TRANSPORTATION ASSET MANAGEMENT: IMPACT OF DATA-DRIVEN DECISIONS

Transcription

1 TRANSPORTATION ASSET MANAGEMENT: IMPACT OF DATA-DRIVEN DECISIONS

2 MAASTO 2017 Presenters: Andrew Williams, John Puente & Ian Kidner ODOT Division of Planning 2

3 3 NEW VIDEO

4 TRANSPORTATION ASSET MANAGEMENT: OVERVIEW Andrew Williams Office of Technical Services 4

5 WHAT IS TRANSPORTATION ASSET MANAGEMENT (TAM)? Taking Care of What We Have 5

6 WHY IS TAM IMPORTANT? Strong Transportation System Pivotal to Economy of the U.S. and Canadian populations live within a day drive of Ohio 6

7 VALUE OF OHIO S TRANSPORTATION ASSETS $65 Billion in Pavement $25 Billion in Other $3 Billion in Culverts $22 Billion in Bridges 7

8 TAM RESULTS HIGHLY SUCCESSFUL TAM Results -- Highly Successful $400 Million Dollars in Savings Across 6 Years 8

9 SAFETY IS ODOT S TOP PRIORITY o 305,959 crashes o 112,330 injuries o 1,134 deaths o Well maintained roads are safer roads 9

10 HOW DOES TAM WORK AT ODOT? Three Critical Elements to Success 10

11 ASSET MANAGEMENT LEADERSHIP TEAM Multi-Level Buy-In, Holistic Approach Across All of ODOT 11

12 LEADERSHIP TEAM Multi-Disciplinary Business Owners and Stakeholders from ODOT Central and District Offices 12

13 ODOT TAM NEEDS EFFECTIVE DATA Data Governance Critical for Data-Driven Decisions 13

14 CREATING FUTURE TRANSPORTATION ENVIRONMENT Cars Talking to Roadside Sensors 14

15 CRADLE TO GRAVE ASSET MANAGEMENT PROCESS 15

16 CRADLE TO GRAVE ASSET MANAGEMENT PROCESS 16

17 CRADLE TO GRAVE ASSET MANAGEMENT PROCESS 17

18 CRADLE TO GRAVE ASSET MANAGEMENT PROCESS 18

19 CRADLE TO GRAVE ASSET MANAGEMENT PROCESS 19

20 CRADLE TO GRAVE ASSET MANAGEMENT PROCESS 20

21 CRADLE TO GRAVE ASSET MANAGEMENT PROCESS 21

22 CRADLE TO GRAVE ASSET MANAGEMENT PROCESS 22

23 CRADLE TO GRAVE ASSET MANAGEMENT PROCESS 23

24 CRADLE TO GRAVE ASSET MANAGEMENT PROCESS TOOLS AND TECHNOLOGY MONITORING FOR CONTINUOUS IMPROVEMENTS 24

25 TAM DATA COLLECTION: ORGANIZATIONAL CHANGE John Puente Office of Asset Inventory & Systems Integration 25

26 TECHNOLOGY MANAGEMENT PROCESS 26

27 ODOT ASSET MANAGEMENT IS MASSIVE EFFORT 27

28 CHANGING BUSINESS PROCESSES o Not business as usual o Changing the way WE conduct business o Be open to modifying workflow at every level o Organizational change management * 28

29 DATA GOVERNANCE o Enterprise data maturity assessment o Very different views from Data Business Owners (DBO) and users o Maturity level gap analysis o Be Realistic 3 to 5 years o Where do we go from here? o Communication Plan* 29

30 DATA GOVERNANCE o Data warehouse, data lake, Integrated Data Exchange (IDE) o Concentrate on the data first o Integrated system methodology o Data analytics and Business Intelligence (BI) o Management systems No data? No reason 30

31 KNOWLEDGE MANAGEMENT TRANSFER o 1/3 of ODOT s workforce can retire in 4 years o Capture knowledge now o Step-by-step process documentation o Succession planning o Job shadowing 31

32 TAM AUDIT GROUP o Asset oversight o Milestones * o Liaison between business area, Technology Council, Districts o Business & stakeholder requirements o Data collection devices and tools o Inclusion in vendor selection committees ensures compliance 32

33 STANDARD ATTRIBUTE REQUIREMENTS -- 12/2/16 LRS 33

34 TAM AUDIT GROUP ASSET FLOW DIAGRAM 34

35 Flow STAGE Diagram 1: ASSET OVERVIEW Taking Care of What We Have.

36 REVIEW BUSINESS NEEDS DETAILS! DETAILS! DETAILS! o Business owner provides TAMAG with data collection direction o Map 21 o Federal or state mandate o Business request o Identify Stakeholders* o Identify Risks* 36

37 STAGE 2: REQUIREMENTS Taking Care of What We Have.

38 DETERMINE DATABASE REQUIREMENTS o Include ODOT standard database requirements o Identify data attributes and field types 38

39 STAGE 3: GIS SOLUTION MODELING AND PROTOTYPE TESTING Taking Care of What We Have.

40 TAM AUDIT GROUP ASSET ASSIGNMENTS DETAILS! DETAILS! DETAILS! o Works with business owner to complete documents o What resources are needed? * o Contact District and Central Office SMEs for data schema and process reviews o Communicates all phases of TAMAG progress to Tech Council, TAMLT and Executive Management 40

41 STAGE 4: SOLUTION RECOMMENDATION Taking Care of What We Have.

42 TECHNOLOGY COUNCIL BRIEFINGS DETAILS! DETAILS! DETAILS! Estimate costs Describe benefits, opportunities Define scope and deliverables for data collection Obtain signatures, identify data owner Wait for Technology Council review and comments Provide additional research and information if needed Re-submit docs to Technology Council, if needed 42

43 TAMAG PROCESS HIGHLIGHTS MEETING THE ORGANIZATION S NEEDS STAGE 1 Data Business Owner Introduce Data to Cross Disciplinary Team GOVERNANCE BOARD APPROVAL STAGE 2 Apply TAMAG Standard Attributes Document Business Requirements EIMS Activity Codes Meet with Subject Matter Experts that Collect, Use and Analyze Data STAGE 3 In House Project? Build Solution TECHNOLOGY COUNCIL UPDATE STAGE 4 Recommendation to ODOT Technology Council Approved Solutions: Internal GIS Solution for Assets COTS Solution RFI/RFP to build Solution 43

44 REALIZED BENEFITS o ODOT s Asset management policy statement o Applied ODOT database standards o System integration with Linear Referencing System o Coordinated Asset handoff 44

45 REALIZED BENEFITS Improved Communications & Data Stewardship o ODOT Central Office o Districts o Counties o Consultants o Contractors 45

46 REALIZED BENEFITS o All level subject matter experts Managers, collection, use, analysis o District TAM Coordinator o Asset lifecycle analysis o Improved project planning, estimating, decision-making 46

47 REALIZED BENEFITS Treat It Like a Project to Get the Most for Your Organization o What resources are needed? * o Milestones * o Communication Plan * o Organizational change management * o Identify Stakeholders * o Identify Risks * 47

48 EXAMPLE: HORIZONTAL CURVE SPEED ADVISORY SIGNS Old Way: Collection + Plan Design $9.8 MILLION 30K & CURVES 5K+ RAMPS New Way: TAM Audit Process $2.2 MILLION SAVINGS: $7.7 MILLION 48

49 TAMAG RECOMMENDED THREE PHASED APPROACH Phase I Data Collection Phase 2 ODOT Tools and Modeling for Design Phase 3 Sign Installation 49 Title or Event Name (go to Insert > Headers & Footers to change)

50 PROPOSED CONDITIONS Automatic Sign Location Application ODOT LRS Info Speed Advisory Signs Chevrons Derek Troyer GIS Generator 50 Title or Event Name (go to Insert > Headers & Footers to change)

51 EXISTING CONDITIONS Existing Sign Locations Interns Collection Using Video Log & ESRI Web Editing Tools ODOT LRS Info 51 Title or Event Name (go to Insert > Headers & Footers to change)

52 PROJECT CURVE PRIORITIES Visualize Curve Assessments New Advisory Sign Curve Segments 2009 Projects 2012 Projects ADT < Title or Event Name (go to Insert > Headers & Footers to change)

53 TOOLS TO SAVINGS Department Wide Holistic Approach Standard ODOT Database Schema All Locational Data Based off of Current LRS Converted Collected Data to Locational Database Provide an Automated Sign Location Tool Provide Existing Horizontal Sign Inventory Realized Substantial Savings for Phase II (Design) New ODOT Horizontal Curve Source Database 53 Title or Event Name (go to Insert > Headers & Footers to change)

54 RESULTS? The Process Works!!! 54 Title or Event Name (go to Insert > Headers & Footers to change)

55 TAM DATA COLLECTION: TOOLS & TECHNOLOGY Ian Kidner Office of Technical Services 55

56 TECHNOLOGY MANAGEMENT PROCESS 56

57 WHAT IS COLLECTOR? Problem: High Mast Tower Lighting o November 2014 Structure failure along I-71 o Need to inventory/inspect structures statewide o GIS team engaged to provide solution fast! 57

58 WHAT IS COLLECTOR? Solution o Developed & tested ArcGIS Collector in 1.5 weeks o Trained 150+ field technicians o 12/15/14 1/15/15 o inventoried 5K+ structures statewide 58

59 WHAT IS COLLECTOR? o Configurable data collection app o Offline ability (no 4G/Wi-Fi) o Tablets, phones o Reusable! Many inventories on same device 59

60 Collector for ArcGIS COLLECTOR EXAMPLE 60

61 Collector for ArcGIS Collector for ArcGIS COLLECTOR EXAMPLE 61

62 Collector for ArcGIS COLLECTOR EXAMPLE 62

63 Collector for ArcGIS Collector for ArcGIS COLLECTOR EXAMPLE 63

64 Collector for ArcGIS ODOT S DEPLOYMENT o 200+ ipads, 200 more to be distributed o 500+ people trained o 4 assets in production, 4 in development, 20+ in backlog o Supporting applications & technology o Inventories published to Transportation Information Management System (TIMS) nightly 64

65 Collector for ArcGIS ODOT S DEPLOYMENT Costs Item Cost Cases, utility straps $20,792 USB Car Chargers $3,100 Screen Protectors $2, ipad Mini 4 (128GB) $83,998 Data Plans $7,469 Docking Stations $50,171 Stylus Pens $ Flash Drives (128) $449 Total $168,160 65

66 Collector for ArcGIS ODOT S DEPLOYMENT Cross Functional Team Person Role Responsibility Area Jonathan DBA Database development IT Scott GIS Server Admin Server Administration, ETL support IT Tracy GIS Server Admin TIMS project Server Admin liason IT Narsimha Tester/QA Solution tester IT Rashmi Business Analyst Requirement Documents TAMAG John TAMAG Co-Chair Stakeholder Facilitation TAMAG Michael GIS Specialist Solution Development & Operation Support Technical Services Tony GIS Technical Lead Solution Development & Operation Support Technical Services Priyanka Project Manager Coordination & Scheduling Technical Services Ian Project Sponsor/GIS Team Lead Project Delivery Technical Services 66

67 Collector for ArcGIS ODOT S DEPLOYMENT & BENEFITS o ODOT staff o External partner o Contractors o MPOs o Local Governments o Free access via TIMS 67

68 Collector for ArcGIS DASHBOARD APPLICATION EXAMPLE 56,485 2,741 68

69 Collector for ArcGIS DASHBOARD APPLICATION EXAMPLE 56,488 2,744 69

70 Collector for ArcGIS DASHBOARD APPLICATION EXAMPLE 56,489 2,746 70

71 Collector for ArcGIS DASHBOARD APPLICATION EXAMPLE 56,491 2,749 71

72 Collector for ArcGIS DASHBOARD APPLICATION EXAMPLE 56,492 2,746 72

73 Collector for ArcGIS DASHBOARD APPLICATION EXAMPLE 56,498 2,752 73

74 Collector for ArcGIS Collector for ArcGIS WEB EDITING APPLICATION EXAMPLE 74

75 75

76 76 Search for transportation project information.

77 77 View, search ODOT data and create custom maps.

78 78 Download datasets to excel, KML, shapefile, FGDB.

79 79 Generate maps with specific layouts and formats.

80 80 Access interactive maps by content focus.

81 81 Search for and view dataset and field descriptions.

82 82 Search for crash records & analysis (secured access).

83 83

84 84

85 85

86 86

87 Map Viewers Customized Information Content 87

88 Map Viewers Customized Information Content Map Viewers Customized Information Content 88

89 Map Viewers Customized Information Content 89

90 Current Datasets (84 as of ) Active Bike Routes Intermodal Facilities Ohio State House Districts Snow and Ice Priority Routes Aviation Facilities LRS Routes Ohio State Senate Districts Speed Zones BMP Inventory Maintenance Restrictions Patrol Outposts State Mileposts Bridge Inventory Metropolitan Planning Organizations Pavement Condition Ratings STS Airports Bridge Maintenance Restrictions Mowing Restrictions Pile Driving Restrictions STS Amtrak Cities MS4 Urbanized Boundaries Places STS Bus Stops Coastal Management Areas National Landcover Database Predicted PCR STS Designated Bike Routes Counties National Road Mile Markers PUCO Electric Service Areas STS Highway System County Mileposts National Wetland Inventory PUCO Telephone Service Areas STS Waterports Culvert Inventory Noise Measurements Rail Crossings STS Waterways Ellis Lines Noisewall Inventory Railroad Inventory Tower Lighting Inventory Ellis Points NRCS HUC 10 Regional Supplemental Boundaries Townships EPA Ecological Regions NRCS HUC 11 Road Inventory Traffic AADT Fill Restrictions NRCS HUC 12 Roadway Project History Traffic Congestion (CMS) Geohazard - AUMIRA NRCS HUC 14 Rural Islands Traffic Count Stations Geohazard - Landslide NRCS HUC 8 Rural Planning Organizations Tree Clearing Restrictions Geohazard - Rockfall ODOT CORS Network RWIS Urban Areas Geotech Borings ODOT Districts Safety Barrier Inventory US House Districts Geotech Historic Projects ODOT Facilities Scenic Rivers Herbicide Restrictions OFS Outfalls Scenic Rivers 1000' Buffer Historic Bridge Inventory Ohio Rail Line School Districts Intermodal Connectors Ohio River Mile Markers School Zone Extensions 90

91 Current Datasets (84 as of ) Active Bike Routes Intermodal Facilities Ohio State House Districts Snow and Ice Priority Routes Aviation Facilities LRS Routes Ohio State Senate Districts Speed Zones BMP Inventory Maintenance Restrictions Patrol Outposts State Mileposts Bridge Inventory Metropolitan Planning Organizations Pavement Condition Ratings STS Airports Bridge Maintenance Restrictions Mowing Restrictions Pile Driving Restrictions STS Amtrak Cities MS4 Urbanized Boundaries Places STS Bus Stops Coastal Management Areas National Landcover Database Predicted PCR STS Designated Bike Routes Counties National Road Mile Markers PUCO Electric Service Areas STS Highway System County Mileposts National Wetland Inventory PUCO Telephone Service Areas STS Waterports Ellis Culvert Inventory Lines Noise Measurements Rail Crossings STS Waterways Lines Noisewall Inventory Railroad Inventory Tower Lighting Inventory Ellis Points Points NRCS HUC 10 Regional Supplemental Boundaries Townships EPA Ecological Regions NRCS HUC 11 Road Inventory Traffic AADT Fill Restrictions NRCS HUC 12 Roadway Project History Traffic Congestion (CMS) Geohazard - AUMIRA NRCS HUC 14 Rural Islands Traffic Count Stations Geohazard - Landslide NRCS HUC 8 Rural Planning Organizations Tree Clearing Restrictions Geohazard - Rockfall ODOT CORS Network RWIS Urban Areas Geotech Borings ODOT Districts Safety Barrier Inventory US House Districts Geotech Historic Projects ODOT Facilities Scenic Rivers Herbicide Restrictions OFS Outfalls Scenic Rivers 1000' Buffer Historic Bridge Inventory Ohio Rail Line School Districts Intermodal Connectors Ohio River Mile Markers School Zone Extensions 91

92 Current Datasets (84 as of ) Active Bike Routes Intermodal Facilities Ohio State House Districts Snow and Ice Priority Routes Aviation Facilities LRS Routes Ohio State Senate Districts Speed Zones BMP Inventory Maintenance Restrictions Patrol Outposts State Mileposts Bridge Inventory Metropolitan Planning Organizations Pavement Condition Ratings STS Airports Bridge Maintenance Restrictions Mowing Restrictions Pile Driving Restrictions STS Amtrak Cities MS4 Urbanized Boundaries Places STS Bus Stops Coastal Management Areas National Landcover Database Predicted PCR STS Designated Bike Routes Counties Culvert InventoryNational Road Mile Markers PUCO Electric Service Areas STS Highway System County Mileposts National Wetland Inventory PUCO Telephone Service Areas STS Waterports Culvert Inventory Noise Measurements Rail Crossings STS Waterways Ellis Lines Noisewall Inventory Inventory Railroad Inventory Tower Lighting Inventory Ellis Points NRCS HUC 10 Regional Supplemental Boundaries Townships EPA Ecological Regions NRCS HUC 11 Road Inventory Traffic AADT Fill Restrictions NRCS HUC 12 Roadway Project History Traffic Congestion (CMS) Geohazard - AUMIRA NRCS HUC 14 Rural Railroad Islands Inventory Traffic Count Stations Geohazard - Landslide NRCS HUC 8 Rural Planning Organizations Tree Clearing Restrictions Geohazard - Rockfall ODOT CORS Network RWIS Urban Areas Geotech Borings ODOT Districts Safety Barrier Inventory US House Districts Geotech Historic Projects ODOT Facilities Scenic Rivers Herbicide Restrictions OFS Outfalls Scenic Rivers 1000' Buffer Historic Bridge Inventory Ohio Rail Line School Districts Intermodal Connectors Ohio River Mile Markers School Zone Extensions 92

93 Current Datasets (84 as of ) Active Bike Routes Intermodal Facilities Ohio State House Districts Snow and Ice Priority Routes Aviation Facilities LRS Routes Ohio State Senate Districts Speed Zones BMP Inventory Maintenance Restrictions Patrol Outposts State Mileposts Bridge Inventory Metropolitan Planning Organizations Pavement Condition Ratings STS Airports Bridge Maintenance Restrictions Mowing Restrictions Pile Driving Restrictions STS Amtrak Cities MS4 Urbanized Boundaries Places STS Bus Stops Coastal Management Areas National Landcover Database Predicted PCR STS Designated Bike Routes Counties National Road Mile Markers PUCO Electric Service Areas STS Highway System County Mileposts National Wetland Inventory PUCO Telephone Service Areas STS Waterports Culvert Inventory Noise Measurements Rail Crossings STS Waterways Ellis Lines Noisewall Inventory Railroad Inventory Tower Lighting Inventory Ellis Points NRCS HUC 10 Regional Supplemental Boundaries Townships EPA Ecological Regions NRCS HUC 11 Road Inventory Traffic AADT Fill Restrictions NRCS HUC 12 Roadway Project History Traffic Congestion (CMS) Geohazard - AUMIRA NRCS HUC 14 Rural Islands Traffic Count Stations Geohazard - Landslide NRCS HUC 8 Rural Planning Tree Organizations Clearing Tree Restrictions Clearing Geohazard - Rockfall ODOT CORS Network RWIS Urban Areas Geotech Borings ODOT Districts Safety Barrier Inventory US House Districts Geotech Historic Projects ODOT Facilities Scenic Rivers Herbicide Restrictions OFS Outfalls Scenic Rivers 1000' Buffer Historic Bridge Inventory Ohio Rail Line School Districts Intermodal Connectors Ohio River Mile Markers School Zone Extensions 93

94 ODOT TAM DECISION SUPPORT TOOL (DST) o Asset performance analysis o Quickly provides insights via reports, charts, graphs o Quickly filters reports, charts, graphs by dataset attributes o Powerful application assists work plan development, general management of ODOT transportation infrastructure 94

95 ODOT TAM-DST WHAT IF? 95

96 ODOT TAM-DST Sample Reports (Inventory) Condition Current Condition Condition Map Poor Condition List Condition History Distress Distribution Remaining Life Predicted Condition Performance Treatment Performance Condition of Treatment Project History Project Performance Poor Performing List Investment Asset Expenditure Maintenance History Rehabilitation Candidates Planning Work Plan Evaluation Planned Expenditure Trade-off Analysis 96

97 ODOT TAM-DST 97

98 ODOT TAM-DST 98

99 ODOT TAM-DST 99

100 TOOLS THAT CREATE SAVINGS $ $ $ $ $ 100

101 CRADLE TO GRAVE ASSET MANAGEMENT PROCESS TOOLS AND TECHNOLOGY COLLECTOR Maintains inventory/condition TIMS Organizes & publishes info Feeds DST analytics DST Enables business intelligence & smarter work plans 101

102 QUESTIONS? 102

103 THANK YOU! 103