REQUISITION & PROPOSAL

Transcription

1 DATE: 4/6/2011 UPON REQUEST The Alabama State Port Authority will be accepting bids for the following purchase of each specified manufacturer/part number or approved equal. The Alabama State Port Authority reserves the right to increase, decrease, add or delete items and quantities with a 30 day written notice.* Following initial purchase for inventory purposes, ASPA will place orders with the award vendor to restore original quantities as stated in the Bid Proposal or any written notice of amendment hereto*. Invoicing to occur at time of delivery, however, please provide any optional invoicing terms available to ASPA for initial order on Page 4. Restored quantity items must be available within 30 days of purchase or as stated in original Bid Proposal. Contract term will be for a 12 month period with an option to extend an additional 12 months providing all terms and pricing remain the same for the additional 12 months. Items will remain priced the same during the 12 month period from original Bid proposal opening date. ASPA will not accept custom or retrofit items. Items must comply with brand and part number to meet warranty requirements. The following quantities represent an ESTIMATE of our annual usage and is ONLY a basis for the bid process and award. Actual quantities needed upon bid award and initial purchase will be determined at that time. Purchase of Idlers and Rollers for McDuffie Inventory Recommended: Kimberly Jones, Cargo Movement Supervisor, Bulk Approved: Ron Adler, General Manager Operations Randy Gossett, Superintendent McDuffie Brad Ojard, Vice President Operations Raymond Dearmon, Manager Bulk Operations H. S. Smitty Thorne Executive Vice President & COO James K. Lyons, Director & CEO Page 1 of 12

2 DATE: 4/6/11 Item Quantity + / - Description Price Each Total CONTINENTAL ITEMS BRACKETS RETURN DROP 7" CONTINENTAL PART # 73H BW SDX SERIES X 17-3/4 LG STEEL RETURN ROLL ONLY, CONTINENTAL # 73D X 52 LG STEEL RETURN ROLL, CONTINENTAL # 73ASDX610-48S BW STEEL TROUGHER (57 BC) CONTINENTL # 73ASDX630-48S BW STEEL TRAINER (57 BC) CONTINENTAL # 73ASDX632-48S BW STEEL RETURN TRAINER (57 BC) CONTINENTAL #73ASDX619-48S 60 BW SDX SERIES X 21-3/4 LG STEEL ROLL ONLY, CONTINENTAL # 73D X 64 LG STEEL RETURN ROLL, CONTINENTAL # 73ASDXX610-60S BW STEEL TROUGHER (69 BC) CONTINENTAL # 73ASDX630-60S BW STEEL TRAINER (69 BC) CONTINENTAL # 73ASDX632-60S BW STEEL RETURN TRAINER (69 BC) CONTINENTAL # 76ASDX619-60S 72 BW SDX SERIES X 25-3/4 LG STEEL ROLL ONLY, CONTINENTAL # 73D X 76 LG STEEL RETURN ROLL, CONTINENTAL # 73ASDX610-72S BW STEEL TROUGHER (81 BC) CONTINENTAL # 73ASDX630-72S BW STEEL TRAINER (81 BC) CONTINENTAL # 73ASDX632-72S Page 2 of 12

3 DATE: 4/6/11 Item Quantity + / - Description 72 BW SDX SERIES + 9 (CONTINUED) BW STEEL RETURN TRAINER (81 BC) CONTINENTAL # 73ASDX619-72S 72 BW SDX SERIES + 15 WIDE BASE BW +15 ADJUSTABLE TRANSITION FRAME SDX, #73ASDX659-72SW E7-39LSI-78 PB IDLER, LIVE SHAFT IMPACT 7-72 BW+15 WITH TYPE E PILLOW BLOCKS X 82 LG STEEL RETURN ROLL, CONTINENTAL # 73ASDX610-72SW , BW STEEL TROUGHER (87 BC), CONTINENTAL # 73ASDX630-72SW , BW STEEL TRAINER (87 BC), CONTINENTAL # 73ASDX632-72SW , BW STEEL RETURN TRAINER (87 BC), CONTINENTAL # 73ASDX619-72SW /4 X 82 LG RUBBER DISC RETURN, CONTINENTAL # 73ASDX712-72SW /4 X 25-1/2 LG IMPACT ROLL ONLY, CONTINENTAL 73D BW SDX SERIES + 15 WIDE BASE , BW STEEL TROUGHER (111 BC), CONTINENTAL # 73ASDX630-96SW X 33-3/4 LG STEEL ROLL ONLY, CONTINENTAL # 73D /4 X 33-1/2 ;G IMPACT ROLL ONLY, CONTINENTAL # 73D Price Each Total Page 3 of 12

4 DATE: 4/6/11 Item Quantity + / - Description Price Each Total HEWITT ROBINS ITEMS HEWITT ROBINS TROUGHING IDLER COMPLETE BW + 15 #BM HEWITT ROBINS H476HGW-BW RUBBER DISC RETURN WITH SHAFT EXTENSION & ADJUSTING PIVOT COLLAR HEWITT ROBINS HGW RUBBER DISC RETURN IDLER HEWITT ROBINS HGW RUBBER DISC RETURN IDLER HEWITT ROBINS 4760HGW-72 CEMA E RETURN DISC RETURN IDLER 72 BW HEWITT ROBINS #4610W-96 FOR 96 BELT HEWITT ROBINS #4610W-BW HEWITT ROBINS #4603W-96 TROUGHING ROLL ONLY 33 & ¾ LONG 6 DIA HEWITT ROBINS TROUGHING IDLER, CEMA E, 6 STEEL ROLLS LENGTH 25 ¾ BW+15 #BM-24116CX HEWITT ROBINS 7 IMPACT ROLLERS FOR IMPACT TROUGHING CEMA E 35 ROLL LENGTH 25 ¾ SERIES 4753 #HC HEWITT ROBINS BOTTOM RETURN ROLLERS FOR 72 BY+15, 16 DISC, RUBBER DISC, 7 ¼ #HB10176KK HEWITT ROBINS SPECIAL 4000 SERIES IMPACT ROLLS WITH 1-3/4 DIAMETER SHAFT. HC HD OPTIONAL INVOICING TERMS AVAILABLE TO ASPA UPON RECEIPT OF INITIAL ORDER: DESCRIBE HERE: Page 4 of 12

5 DATE: 4/6/11 Bid opening will be June 9th, 10:00 the McDuffie Terminal Conference Room. NO BIDS WILL BE ACCEPTED AFTER THIS TIME. PLEASE SEE ATTACHED INDEMNIFICATION SHEET & DISCLOSURE STATEMENT Company Address Representative FOR ALL BIDS $7,500 AND OVER STATE OF ) ) SS. ) On this day of, 20, before me appeared, to me personally known, who, being by me duly sworn, did say that such person executed the foregoing instrument as the free act and deed of such person, having been duly authorized to execute such instrument in such capacity. IN WITNESS WHEREOF, I have hereunto set my hand and official seal. Notary Public, State of Print Name My commission expires: Page 5 of 12

6 DATE: 4/6/11 Alabama State Docks/Port Authority Bid Description: Purchase of Various Troughing, Return Idlers, Rollers & Brackets Bids to be Open: 6/9/11 The following paragraph shall be considered a part of the above referenced bid: Indemnification Clause The Contractor shall assume all liability for and shall indemnify and save harmless the State of Alabama and the Alabama State Docks/Port Authority and its officers and employees from all damages and liability for injury to any person or persons, and injury to or destruction of property, including the loss of use thereof, by reason of an accident or occurrence arising from operations under the contract, whether such operations are performed by himself or by any subcontractor or by anyone directly or indirectly employed by either of them occurring on or about the premises, or the ways and means adjacent during the term of the contract, or any extension thereof, and shall also assume the liability for injury and/or damages to adjacent or neighboring property by reason of work done under the contract. Page 6 of 12

7 DATE: 4/6//11 Please use this as a guide only for proper delivery. Sender Name & Address Alabama State Port Authority McDuffie Coal Terminal Postal Address for US Mail Physical Address for Courier Service Sealed Bid: (Description) Bid Opening Date: Page 7 of 12

8 DATE: 4/6/11 Please return one copy of this proposal, duly signed, by 10 o clock a.m. June 9th, When all bids are publicly opened, UNIT PRICES AND EXTENSIONS shall be entered opposite each item below on which you are prepared to bid for delivery FREE OF CHARGE TO - McDuffie Coal Terminal (FOB) ALABAMA STATE DOCKS No consideration will be given bids unless on this form or a written attachment. If not prepared to submit a bid, please state over the firm signature and return so that it may be known it was brought to your attention; otherwise your name may be dropped form the list of prospective bidders. The right is reserved to reject any an all bids deemed for the interest of the Alabama State Port Authority, to strike out any item or items in the proposals, and to waive any defect or irregularly not a violation of law or to make any modification in the several conditions herein stipulated that are deemed to be in the best interest of the Alabama State Port Authority, including the separation of items of a class in making awards. In general, awards will be made to the lowest satisfactory bidder. No Allowance will be made for errors, either of omission or commission, on the part of the bidders. It must be assumed that bidders have fully informed themselves as to all conditions, requirements, and specifications before submitting proposals and they can not expect to be excused or relieved from the responsibility assumed by their proposals on the plea of error. In case of error in extension of prices the unit price will govern. The Port Authority reserves the right to refuse to issue a proposal form or a contract to a prospective bidder for any of the following reasons: a) Failure to pay, or satisfactorily settle, all bills due for labor and materials on a former contract in force with the Port Authority. b) Contractor default under a previous Contract with the Port Authority. c) Proposal withdrawal or Bid Bond forfeiture on a previous project with the Port Authority. d) Unsatisfactory work on a previous contract with the Port Authority. Port Authority may make such investigations as deemed necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish all such information and data for this purpose as the Port Authority may request. The Port Authority reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the Port Authority that such bidder is properly qualified to carry out the obligations of the Contract. Page 8 of 12

9 DATE: 4/6/11 Procedure for Obtaining ASPA Credentials All construction vehicles and employees working on this project will be required to obtain pertinent port access credentials. This will consist of vehicle decals and employee identification badges. Employees will be required to attend a 1-hour security awareness training class to acquire credentials. The security awareness class fee is $10.00 per person. The construction credentials are obtainable at a cost of $50.00 per employee identification badge (reduced to $25.00 with possession of TWIC) and $25.00 per vehicle decal. Issuance of these credentials is conducted weekdays between the hours of 7:00 a.m. and 3:30 p.m. with a mandatory 24-hour advance notification. Spanish language classes are held upon request normally at 10:30 a.m. on Monday in the Port Police building at the ASPA Main Docks. Applicants must confirm their immigration status at the Port Police Credentials Office and register for the class as described above before 4:00 PM on the Thursday preceding the class. Page 9 of 12

10 INSTRUCTIONS FOR BIDDERS This instruction sheet is provided as a guide to facilitate the bid process and highlight important points for consideration by bidders. Each bidder is responsible for fully reading and complying with the instructions on the Alabama State Port Authority bid form. This instruction sheet is to be used as a guide only. 1. No consideration will be given to bids unless presented on the Alabama State Port Authority "Requisition & Proposal" Form with suitable attachments as deemed necessary by the bidder. Alternate bid proposals may be rendered, with proper support. 2. If your company is not prepared to submit a bid, so state and sign to avoid being deleted from the prospective bidder's list. 3. The Alabama State Port Authority reserves the right to reject any and all bids if deemed in the Alabama State Port Authorities' interest. 4. No allowance will be made for error, either omission or commission. 5. Unit price governs in errors relating to extension of prices. 6. Bids will not be accepted via FAX. All bids must be sealed and sent via mail or hand delivered to the McDuffie Coal Terminal Office before the specified date and time. 7. The Alabama State Port Authority accepts no responsibility for facilitating the receipt of bids. 8. Bids over $7,500 must be notarized. 9. Bids received after specified opening time will be returned to the bidder unopened. Bidders are requested to show a return address on the bid envelope. 10. Bid proposals must be filled out completely, including the name, address, telephone number, fax number (if possible) and signature of responsible person. 11. Questions may be directed to the Alabama State Port Authority McDuffie Coal Terminal, Kimberly Jones, at (251) All hand delivered bids must be tendered to Alabama State Port Authority, McDuffie Coal Terminal Office 1901 Ezra Trice Blvd., Mobile AL 36603, at or before specified time. 13. All regular U.S. Postal Mail must be tendered to: Alabama State Port Authority ATTN: Kim Jones PLEASE IDENTIFY BID McDuffie Coal Terminal P.O. Box 1588 Mobile, AL All courier / overnight deliveries (UPS, FEDEX, DHL, etc.) must be delivered to: Alabama State Port Authority McDuffie Coal Terminal ATTN: Kim Jones PLEASE IDENTIFY BID 1901 Ezra Trice Blvd. Mobile, AL Note: all overnight bids must be FIRST PRIORTY OVERNIGHT. (8:30 A.M. NEXT MORNING) 16. Notarization not required on "SALE" bids. 17. Please specify the purchase order number (when available) on envelope. Page 10 of 12

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