VT Supplier Purchase Order Document /Packaging Requirements 6 March 2013

Transcription

1 1. SCOPE This document sets out the minimum expectations and requirements for all suppliers that provide production materials, components, and/or finished goods to Victor that are processed through all manufacturing and regional distribution receiving departments. 2. REQUIREMENTS All pallets shall be constructed of wood unless approved by Victor. Pallets must have minimum strength to withstand normal material handling and distribution. All pallets must be in excellent condition. Salvage pallets are prohibited. Pallets must have strength to support stacked load Palletizing / Unitizing Requirements Pallets Specifications All pallets must have 4-way entry Pallets received from overseas shall be made from treated wood and free from pests Suppliers must ensure that an ISPM15 compliant stamp is placed on each pallet in plain sight. An example of a stamp used on Wood Packaging Material to indicate ISPM 15 compliance is shown below: A fully loaded pallet must be less than 2000 lbs Unique sized pallets may be required to accommodate shipment of large parts or subassemblies. In general, the pallet length should be sized to the part length Palletize by purchase order. Keep one purchase order per pallet when carton volume allows Keep one SKU per pallet where volume allows If multiple POs must be placed on a pallet, layer the POs, keeping all cartons for a given PO together Label each pallet with the purchase order numbers and Victor SKUs (found on purchase order), contained on the pallet. This applies only to shipments containing multiple purchase orders or skus Skids must be shrink-wrapped with edge protectors, and banding (plastic or metal), when necessary, to ensure protection of the material or product in-transit Master cartons and/or product should not hang over the edge of the pallet. Page 1 of 5

2 Stack all cartons with labels facing out so they can be easily read and/or scanned. Box Stacking on Pallets Boxes on pallets need to be stacked properly so that the shipment arrives to Victor Technologies in good condition. See picture below: Page 2 of 5

3 2.2. Labeling & Identification The barcode symbology for each part number should be code Saleable (finished goods) items are to be packaged separately and each saleable unit identified with Victor s part number (bar-coded), quantity per and unit of measure. See Exhibit 1.A Items with a shelf-life are to be identified with the date of manufacture, expiration date and lot number Country of origin should be on the item label and clearly visible. See current laws regarding COO label identification Bulk items are to be packaged and labeled with Victor s part number (bar-coded) the total quantity per and unit of measure. See Exhibit 1.A The packing slip is to be attached to the outside of box/skid number 1 or inside a box with printed identification on the outside of the box indicating packing slip is enclosed Master Carton Labeling Requirements See Exhibit 1.B Master carton labels must be positioned on the side of the carton that is visible when stacked on a pallet, preference is upper right-hand corner (see example below) Labels must be legible and easy to read Include the following information on each master carton label a) Victor purchase order number(s), human readable and bar-coded b) Victor part number(s), human readable and bar-coded, enclosed (if multiple parts in same box, indicate so) c) Victor Item description(s) Total quantity in carton. Note: Standard counts are required per master carton, with the exception of one partial per sku, which must be clearly marked as a partial Code Date - the date of manufacture, if required Mixed Cartons should be labeled as Mixed, with label applied on two opposing sides of the carton For Small Carrier Shipments, sequential number of the carton as part of the total (i.e. 1 of 5, 2 of 5, 3 of 5) ***The first 3 required elements (2.2.71, , & ) for the label are printed on the Purchase Order. *** Page 3 of 5

4 Exhibit 1.A Shipping/Parts I.D. Label (not to scale) Part No. (P) Quantity (Q) Lot No. (LT) Serial (S) Purchase Order No Mfg Date Supplier Exp Date Exhibit 1.B Master Carton Label (not to scale) Master Carton Label Ex: Label Placement Part# AAABD18243 AABD18243 Description: O-Rings Part# BBBCA12553 AABD18243 Description: Gaskets When multiple items are packaged within the same box, indicate so on the master carton label. Attach/or write MIXED on outside of box. PO# SW94895M PO# SW92624B #1 OF 5 CARTONS Ex: Master Ctn Lbl Page 4 of 5

5 2.3. Purchase Order Documentation Note: Palletize by purchase order. Keep one purchase order per pallet when carton volume allows. Keep one SKU per pallet where volume allows. If multiple POs must be placed on a pallet, layer the POs, keeping all cartons for a given PO together Purchase Order documentation should contain the following attributes Order number Order Date Victor PO number Purchase order line number for product shipped Item Number(s) Item Description(s) Quantity Ordered by Part# Quantity Shipped by Part# Quantity Backordered by Part# Page 5 of 5