Request for Proposal # For. Design, Install and Replacement of Fixed Seating for Athletics Department Facilities

Transcription

1

2 Request for Proposal # For Design, Install and Replacement of Fixed Seating for Athletics Department Facilities Date November 24, 2015

3 RFP GENERAL INFORMATION FORM 1. QUESTIONS: All inquiries for information regarding this solicitation should be directed to: Mary Seyler, Phone: (540) , 2. DUE DATE: Proposals will be received until Friday, January 8, 2016 at 3:00 PM. Failure to submit proposals to the correct location by the designated date and hour will result in disqualification. 3. ADDRESS: Proposals should be mailed or hand delivered to: Virginia Polytechnic Institute And State University (Virginia Tech), Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech, 300 Turner Street NW, Blacksburg, Virginia Reference the Opening Date and RFP Number in the lower left corner of the return envelope or package. 4. PRE-PROPOSAL CONFERENCE will be held on Tuesday, December 8, 2015 at 11AM at Cassell Coliseum. 5. TYPE OF BUSINESS: (Please check all classifications). If your classification is certified by the Virginia Department of Small Business and Supplier Diversity (SBSD), provide your certification number:. For assistance with SWaM certification, visit the SBSD website at Large Small business An independently owned and operated business which, with affiliates, has 250 or fewer employees or average annual gross receipts of $10 million or less averaged over the previous three years. Department of Minority Business Enterprise (DMBE) certified womenowned and minority-owned business shall also be small business when they have received DMBE small business certification. Women-owned business A business concern at least 51% owned by one or more women who are U. S. citizens or legal resident aliens, or with a corporation, partnership, or limited liability company or other entity, at least 51% of the equity ownership interest is owned by one or more women who are citizens of the United States or non-citizens in full compliance with the United States immigration law, and both the management and daily business operations are controlled by one or more women who are U. S. citizens or legal resident aliens. Minority-owned business A business concern at least 51% owned by one or more minority individuals (see Section , Code of Virginia) or with a corporation, partnership, or limited liability company or other entity, at least 51% of the equity ownership interest in the corporation, partnership, or limited liability company or other entity is owned by one or more minority individuals and both the management and daily business operations are controlled by one or more minority individuals. 6. COMPANY INFORMATION/SIGNATURE: In compliance with this Request For Proposal and to all the conditions imposed therein and hereby incorporated by reference, the undersigned offers and agrees to furnish the services in accordance with the attached signed proposal and as mutually agreed upon by subsequent negotiation. FULL LEGAL NAME (PRINT) (Company name as it appears with your Federal Taxpayer Number) FEDERAL TAXPAYER NUMBER (ID#) BUSINESS NAME/DBA NAME/TA NAME (If different than the Full Legal Name) BILLING NAME (Company name as it appears on your invoice) PURCHASE ORDER ADDRESS PAYMENT ADDRESS CONTACT NAME/TITLE (PRINT) ADDRESS TELEPHONE NUMBER TOLL FREE TELEPHONE NUMBER FAX NUMBER TO RECEIVE E-PROCUREMENT ORDERS Is any member of the firm an employee of the Commonwealth of Virginia who has a personal interest in this contract pursuant to the Code of Virginia SECTION ? YES NO SIGNATURE Date: 2

4 I. PURPOSE: The purpose of this Request for Proposal (RFP) is to solicit proposals from experienced and responsible firms to establish a contract through competitive negotiations for providing seating analysis design services and turn-key replacement and installation of fixed seating at athletic venues on the Blacksburg, Virginia campus of Virginia Polytechnic Institute and State University (Virginia Tech), an agency of the Commonwealth of Virginia. II. CONTRACT PERIOD: The term of this contract is for One (1) year, or as negotiated. There will be an option for Four (4) one-year renewals, or as negotiated. III. BACKGROUND: The Virginia Tech Athletics Department wishes to establish a contract with experienced and responsible firm(s) for providing new and/or replacement fixed seating for various Athletic venues. At this time, only one initial seating project has been authorized. Future projects are subject to approval and funding. The initial project is Phase I - Cassell Coliseum project. The first phase of the project is scheduled to be completed during the summer of The project will include removal of certain existing seats, performing seating analysis and full design services followed by furnishing and installing of new replacement seating for approximately 1650 prime location coliseum seats. Cassell Coliseum is a 229,297-square-foot facility that houses a 9,786-seat basketball arena, locker rooms, an auxiliary gymnasiums, offices, and other athletic facilities. Should other future projects be approved and funded, the University may utilize this contract to service those future projects at other athletic venues consistent with the Phase I Cassell Coliseum project. Future projects may also include outdoor athletic facilities such as Lane Stadium and its outdoor clubs and suites. Successful contractor should be capable of providing both interior coliseum seating and outdoor venue fixed seating. An award of the contract to complete Phase 1 for Cassell Coliseum does not guarantee future projects as they are contingent on funding, but the holder of such a contract will be considered for future projects as negotiated. IV. EVA BUSINESS-TO-GOVERNMENT ELECTRONIC PROCUREMENT SYSTEM: The eva Internet electronic procurement solution streamlines and automates government purchasing activities within the Commonwealth of Virginia. Virginia Tech, and other state agencies and institutions, have been directed by the Governor to maximize the use of this system in the procurement of goods and services. We are, therefore, requesting that your firm register as a trading partner within the eva system. There are registration fees and transaction fees involved with using eva. These fees must be considered in the provision of quotes, bids and price proposals offered to Virginia Tech. Failure to register within the eva system may cause the quote, bid or proposal from your firm being rejected and the award made to another vendor registered in the eva system. Registration in the eva system is accomplished on-line. Your firm must provide the information. Please visit the eva website portal at and register both with eva and Ariba. This process must be completed before Virginia Tech can issue your firm a Purchase Order or contract. If your firm conducts business from multiple geographic locations, please register these locations in your initial registration. For registration and technical assistance, reference the eva website at: evacustomercare@dgs.virginia.gov, or call or

5 V. CONTRACT PARTICIPATION: It is the intent of this solicitation and resulting contract to allow for cooperative procurement. Any public body, public or private health or educational institutions, or Virginia Tech s affiliated corporations and/or partnerships may access any resulting contract if authorized by the contractor. Participation in this cooperative procurement is strictly voluntary. If authorized by the Contractor, the resultant contract may be extended to the entities stated above to purchase at contract prices under contract terms. The Contractor shall notify Virginia Tech in writing of any such entities accessing the contract. No modification of this contract or execution of a separate contract must participate. The Contractor will provide semi-annual usage reports for all entities accessing the Contract. Participating entities shall place their own orders directly with the Contractor and shall fully and independently administer their use of the contract to include contractual disputes, invoicing and payments without direct administration from Virginia Tech. Virginia Tech shall not be held liable for any costs or damages incurred by any other participating entity because of any authorization by the Contractor to extend the contract. It is understood and agreed that Virginia Tech is not responsible for the acts or omissions of any entity, and will not be considered in default of the contract no matter the circumstances. Use of this contract does not preclude any participating entity from using other contracts or competitive processes as the need may be. VI. STATEMENT OF NEEDS: The following outlines a statement of needs as it relates to only the Phase I Cassell Coliseum Fixed Seating Replacement Project. Future projects will be defined as approved and funded. A. General Requirements for Phase 1 (Cassell Coliseum) The Contractor(s) shall provide all seating analysis, seating design, removal of current seats, supply, delivery and installation of new product and all warranty services for Phase I of the Virginia Tech s Cassell Coliseum Basketball Arena. Phase I shall be completed by August 10, The first phase of this project will be for seating to accommodate valued donors and season ticket holders as highlighted on attached drawing (Attachment C). This phase includes approximately 825 seats, rows A-P on the home side of the stadium and approximately 824 seats, rows A-P on the visitors side. The seating options offered for this phase should include good, better and best options. 2. Contractor shall provide design services and seating analysis to optimize space and provide for the maximum number of seats while maintaining a high level of comfort for our customers. 3. Turnkey installation shall include removal of old seats, repair and prepare concrete floor to receive new seating. Complete installation of new seating shall be under manufacturer s approved methods. 4. Contractor shall provide all warranty services following installation of seating. B. Cassell Coliseum Phase I Milestone Dates (these dates are provided as a general timeline and are subject to change) Issue RFP to vendors: November 24, 2015 Pre-Proposal Meeting: December 8, 2015, 11AM Cassell Coliseum Deadline for questions from proposers: December 17, 2015, 3:00 PM Addendum issued with answers to all questions and clarifications: December 22, 2015 Proposals Due: Friday, January 8, :00 PM 4

6 Evaluation of Proposals: January 9 31, 2016 On Site Demonstration and Interviews: Early February Negotiations: Late February and March Anticipated Award: April 1, 2016 Anticipated Installation completion: August 10, 2016 VII. PROPOSAL PREPARATION AND SUBMISSION: A. General Requirements 1. RFP Response. To be considered for selection, Offerors must submit a complete response to this RFP. The following should be submitted: 1 original copy of proposal (hard copy) 4 copies of proposal (hard copies) USB (flash drive) or CD Rom (labeled) containing the full un-redacted proposal in pdf format USB (flash drive) or CD Rom (labeled) containing redacted version of the proposal in pdf format (all proprietary information blackened out) Response must be submitted to: Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia Reference the Opening Date and RFP Number in the lower left hand corner of the return envelope or package. No other distribution of any proposal shall be made by the Offeror. 2. Proposal Preparation: a. Proposals shall be signed by an authorized representative of the Offeror. All information requested should be submitted. Failure to submit all information requested may result in Virginia Tech requiring prompt submission of missing information and/or giving a lowered evaluation of the proposal. Proposals substantially incomplete or lack key information may be rejected by Virginia Tech at its discretion. Mandatory requirements are those required by law or regulation or are such that they cannot be waived and are not subject to negotiation. b. Proposals should be prepared simply and economically providing a straightforward, concise description of capabilities to satisfy the requirements of the RFP. Emphasis should be on completeness and clarity of content. c. Proposals should be organized in the order in which the requirements are presented in the RFP. All pages of the proposal should be numbered. Each paragraph in the proposal should reference the paragraph number of the corresponding section of the RFP. It is also helpful to cite the paragraph number, subletter, and repeat the text of the requirement as it appears in the RFP. If a response covers more than one page, the paragraph number and subletter should be repeated at the top of the next page. The proposal should contain a table of contents which cross references the RFP requirements. Information which the offeror desires to present that does not fall within any of the requirements of the RFP should be inserted at an appropriate place or be attached at the end of the proposal and designated as additional material. Proposals not organized in this manner risk elimination from consideration if the evaluators cannot find where the RFP requirements are specifically addressed. d. Each copy of the proposal should be bound in a single volume where practical. All documentation submitted with the proposal should be bound in that single volume. 5

7 e. Ownership of all data, material and documentation originated and prepared for Virginia Tech pursuant to the RFP shall belong exclusively to Virginia Tech and be subject to public inspection in accordance with the Virginia Freedom of Information Act. Trade secrets or proprietary information submitted by an Offeror shall not be subject to public disclosure under the Virginia Freedom of Information Act. However, to prevent disclosure the Offeror must invoke the protections of Section F of the Code of Virginia, in writing, either before or at the time the data or other materials is submitted. The written request must specifically identify the data or other materials to be protected and state the reasons why protection is necessary. The proprietary or trade secret material submitted must be identified by some distinct method such as highlighting or underlining and must indicate only the specific words, figures, or paragraphs that constitute trade secret or proprietary information. The classification of an entire proposal document, line item prices and/or total proposal prices as proprietary or trade secrets is not acceptable and may result in rejection of the proposal. 3. Oral Presentation: Offerors who submit a proposal in response to this RFP may be required to give an oral presentation of their proposal to Virginia Tech. This will provide an opportunity for the Offeror to clarify or elaborate on the proposal but will in no way change the original proposal. Virginia Tech will schedule the time and location of these presentations. Oral presentations are an option of Virginia Tech and may not be conducted. Therefore, proposals should be complete. B. Specific Requirements Proposals should be thorough and detailed so Virginia Tech may properly evaluate your firm s capabilities to provide the required. Offerors must submit the following information/items as a complete proposal: 1. Price (costs): a. Provide your firm s pricing structure for all design services including seating analysis. b. Provide your firm s pricing structure for removal of existing seats and preparation of site for turnkey installation of all new seating. c. Provide your firm s pricing structure for seating that will meet the needs of Phase I Cassell Coliseum as described including turnkey installation services being offered. Multiple seating options can be proposed along with multiple add-on options (example: cup holders). d. Provide your firm s detailed pricing structure for seating that could be used for future phases of Cassell Coliseum seating including several style options that can be used for lower and mid ticket priced seats. (Good, better, best options if applicable). e. Provide detailed pricing structure for outdoor arena seating, and seating appropriate for indoor suites and clubs and any specialized design services and installation services which Virginia Tech may utilize in a potential future project at other venues. (Good, better, best options if applicable). 2. Quality of products and services offered and suitability for intended purposes: a. Provide detailed product information for all seating being offered. A sample of the chair or chairs being proposed for Phase 1 of the Cassell Coliseum project should be readily available to be provided as part of your proposal if and when requested by the University. b. Provide detailed information about the quality of design services offered. c. Provide detailed information regarding installation services being offered. 3. Plan for providing goods and services: a. Regarding Phase 1 of the Cassell Coliseum project, provide a detailed timeline from design to delivery and installation during the summer

8 b. Outline how the installation process will be handled. If installation services will be subcontracted, provide detailed information about the experience and qualify of the subcontracted firm including contractor s license information. 4. Qualifications and Experience: A written narrative statement to include: a. Relevant background information: Provide four (4) examples of recent projects similar in nature and scope highlighting institutions of higher education. b. Name and contact information for person or persons who will oversee this project and information about projects they have recently overseen that are of similar complexity and size. c. References: Provide four (4) references, either educational or governmental, for whom you have provided the products and services described. Include the project dates the services were furnished, the client name, address and phone number of the individual Virginia Tech has your permission to contact. 5. Participation of Small, Women-owned and Minority-owned Business (SWAM) Business: If your business can not be classified as SWaM, describe your plan for utilizing SWaM subcontractors if awarded a contract. Describe your ability to provide reporting on SWaM subcontracting spend when requested. If your firm or any business you plan to subcontract with can be classified as SWaM, but has not been certified by the Virginia Department of Small Business and Supplier Diversity (SBSD), the certification process will be initiated no later than the time of the award. If your firm is certified, you agree to maintain your certification for the life of the contract. For assistance with SWaM certification, visit the SBSD website at 6. The return of the General Information Form and addenda, if any, signed and filled out as required. VIII. SELECTION CRITERIA AND AWARD: A. Selection Criteria Proposals will be evaluated by Virginia Tech using: Criteria Maximum Point Value B. Award 1. Quality of products/services offered and suitability for the intended purposes Qualifications and experiences of Offeror in providing the goods/services Specific plans or methodology to be used to provide the services Cost (or Price) Participation of Small, Women-Owned and Minority (SWAM) Business 10 Total 100 Selection shall be made of two or more offerors deemed fully qualified and best suited among those submitting proposals on the basis of the evaluation factors in the Request for Proposals including price. Negotiations shall be conducted with the offerors so selected. After negotiations have been conducted with each offeror so selected, the agency shall select the offeror which, in its opinion, has made the best proposal, and shall award the contract to that offeror. The University reserves the right to make multiple awards as a result of this solicitation. The University may cancel this Request for Proposals or reject proposals at any time prior to an award, and is not required to furnish a statement of the reasons a particular proposal was not deemed to be the most advantageous. Should the University determine in writing and in its sole discretion that only one offeror is fully qualified, or that one offeror is clearly 7

9 more highly qualified than the others under consideration, a contract may be negotiated and awarded to that offeror. See Attachment B for sample contract form. IX. OPTIONAL PRE-PROPOSAL CONFERENCE: An optional pre-proposal conference will be held on December 8, 2015 at 11 AM in Cassell Coliseum West Side seating area. This conference allows potential Offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. A site visit will follow to allow vendors to inspect the areas where seating will be installed. While attendance at this conference will not be a prerequisite to submitting a proposal, offerors who intend to submit a proposal are encouraged to attend. Bring a copy of this solicitation with you. Any changes resulting from this conference will be issued in a written addendum to this solicitation. It is strongly recommended that you obtain a Virginia Tech parking permit for display on your vehicle prior to attending the conference. Parking permits are available from the Virginia Tech Parking Services Department located at 605 Research Center Drive, phone: (540) , parking@vt.edu. X. INVOICES: Invoices for goods or services provided under any contract resulting from this solicitation shall be submitted to: Virginia Polytechnic Institute and State University Accounts Payable North End Center, Suite 3300, Virginia Tech 300 Turner Street NW Blacksburg, Virginia XI. METHOD OF PAYMENT: Virginia Tech will authorize payment to the contractor as negotiated in any resulting contract from the aforementioned Request for Proposal. Payment can be expedited through the Wells One AP Control Payment System. Virginia Tech strongly encourages participation in this program. For more information on this program please refer to Virginia Tech s Procurement website: or contact the person in Procurement Department identified in the RFP. XII. ADDENDUM: Any ADDENDUM issued for this solicitation may be accessed at Since a paper copy of the addendum will not be mailed to you, we encourage you to check the web site regularly. XIII. CONTRACT ADMINISTRATION: A. Mr. Tom Gabbard, Senior Associate Athletic Director for Facilities and Operations, at Virginia Tech or his designee, shall be identified as the Contract Administrator and shall use all powers under the contract to enforce its faithful performance. B. The Contract Administrator, or his designee, shall determine the amount, quantity, acceptability, fitness of all aspects of the services and shall decide all other questions in connection with the services. The Contract Administrator, or his designee, shall not have authority to approve changes in the services which alter the concept or which call for an extension of time for this contract. Any modifications made must be authorized by the Virginia Tech Procurement Department through a written amendment to the contract. XIV. COMMUNICATIONS: Communications regarding this Request for Proposals (RFP) shall be formal from the date of issue for this RFP, until either a Contractor has been selected or the Procurement Department rejects all proposals. Formal communications will 8

10 be directed to the Procurement Department. Informal communications, including but not limited to request for information, comments or speculations regarding this RFP to any University employee other than a Procurement Department representative may result in the offending Offeror s proposal being rejected. XV. INQUIRIES: All inquiries concerning this solicitation should be submitted in writing via , citing the particular RFP section and paragraph number. All inquiries will be answered in the form of an addendum. Inquiries must be submitted by 10:00 am on Thursday, December 17, Inquiries must be submitted to the Procurement officer identified in this solicitation. XVI. CONTROLLING VERSION OF SOLICITATION: The PDF version of the solicitation and any addenda issued by Virginia Tech Procurement Services is the mandatory controlling version of the document. Any modification of/or additions to the solicitation by the Offeror shall not modify the official version of the solicitation issued by Virginia Tech Procurement Services. Such modifications or additions to the solicitation by the Offeror may be cause for rejection of the proposal; however, Virginia Tech reserves the right to decide, on a case by case basis, in its sole discretion, whether to reject such a proposal. XVII. ADDITIONAL GOODS AND SERVICES: The University may acquire other goods or services that the supplier provides than those specifically solicited. The University reserves the right, subject to mutual agreement, for the Contractor to provide additional goods and/or services under the same pricing, terms and conditions and to make modifications or enhancements to the existing goods and services. Such additional goods and services may include other products, components, accessories, subsystems, or related services newly introduced during the term of the Agreement. XVIII. TERMS AND CONDITIONS: This solicitation and any resulting contract/purchase order shall be governed by the attached terms and conditions. XIX. ATTACHMENTS: Attachment A General and Special Terms and Conditions Attachment B Example of the University s Standard Contract Form Attachment C Cassell Coliseum Floor plan 9

11 ATTACHMENT A TERMS AND CONDITIONS RFP General Terms and Conditions Special Terms and Conditions 1. ADVERTISING: In the event a contract is awarded for supplies, equipment, or services resulting from this solicitation, no indication of such sales or services to Virginia Tech will be used in product literature or advertising. The Contractor shall not state in any of the advertising or product literature that the Commonwealth of Virginia or any agency or institution of the Commonwealth has purchased or uses its products or services. 2. AS-BUILT DRAWINGS: The Contractor shall provide Virginia Tech a clean set of reproducible "as built" drawings and wiring diagrams, marked to record all changes made during installation or construction. The Contractor shall also provide Virginia Tech with maintenance manuals, parts lists and a copy of all warranties for all equipment. All "as built" drawings and wiring diagrams, maintenance manuals, parts lists and warranties shall be delivered to Virginia Tech upon completion of the work and prior to final payment. 3. ASBESTOS: Whenever and wherever during the course of performing any work under this contract, the Contractor discovers the presence of asbestos or suspects that asbestos is present, he shall stop the work immediately, secure the area, notify the Building Owner and await positive identification of the suspect material. During the downtime in such a case, the Contractor shall not disturb any surrounding surfaces but shall inform all employees that the suspect material is not to be disturbed, and shall vacate and secure the area until an identification has been made if suspect debris is present. In the event the Contractor is delayed due to the discovery of asbestos or suspected asbestos, then a mutually agreed extension of time to perform the work shall be allowed the Contractor but without additional compensation due to the time extension. 4. AUDIT: The Contractor hereby agrees to retain all books, records, and other documents relative to this contract for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. Virginia Tech, its authorized agents, and/or the State auditors shall have full access and the right to examine any of said materials during said period. 5. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that Virginia Tech shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement. 6. CANCELLATION OF CONTRACT: Virginia Tech reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 60 days written notice to the Contractor. In the event the initial contract period is for more than 12 months, the resulting contract may be terminated by either party, without penalty, after the initial 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the Contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation. 7. COMPLETE INFORMATION: All Offerors shall state manufacturer and product offered, and enclose complete and detailed specifications with proposal for all products offered. Failure to do so may cause proposal to be considered nonresponsive. 8. CONTRACT DOCUMENTS: The contract entered into by the parties shall consist of the Request for Proposal including all modifications thereof, the proposal submitted by the Contractor, the written results of negotiations, the Commonwealth Standard Contract Form, all of which shall be referred to collectively as the Contract Documents. 9. CONTRACTOR/SUBCONTRACTOR LICENSE REQUIREMENT: By my signature on this solicitation, I certify that this firm/individual and/or subcontractor is properly licensed for providing the goods/services specified Contractor Name: Subcontractor Name: License #: Type: 10

12 10. CONTRACTOR'S TITLE TO MATERIALS: No materials or supplies for the work shall be purchased by the Contractor or by any Subcontractor subject to any chattel mortgage or under a conditional sales or other agreement by which an interest is retained by the seller. The Contractor warrants that he has clear title to all materials and supplies for which he invoices for payment. 11. DELIVERY NOTIFICATION: Virginia Tech shall be notified no less than twenty-four (24) hours prior to delivery of any items so that personnel may be available to allow access to the building and verify items received. Notification shall be made to: Name: David Chinn, Project Manager, dwc@vt.edu, DELIVERY AND STORAGE: It shall be the responsibility of the Contractor to make all arrangements for delivery, unloading, receiving and storing materials in the building during installation. Virginia Tech will not assume any responsibility for receiving these shipments. Contractor shall check with Virginia Tech and make necessary arrangements for security and storage space in the building during installation. 13. SPECIAL OR PROMOTIONAL DISCOUNTS: The Contractor shall extend any special promotional sale prices or discounts immediately to Virginia Tech during the term of the contract. Such notice shall also advise the duration of the specific sale or discount price. 14. FINAL INSPECTION: At the conclusion of the work, the Contractor shall demonstrate to the authorized owners representatives that the work is fully operational and in compliance with contract specifications and codes. Any deficiencies shall be promptly and permanently corrected by the Contractor at the Contractor's sole expense prior to final acceptance of the work. 15. INSPECTION OF JOB SITE: My signature on this solicitation constitutes certification that I have inspected the job site and am aware of the conditions under which the work must be accomplished. Claims, as a result of failure to inspect the job site, will not be considered by Virginia Tech. 16. INSTALLATION: All items must be assembled and set in place, ready for use. All crating and other debris must be removed from the premises. 17. INSURANCE: By signing and submitting a proposal under this solicitation, the Offeror certifies that if awarded the contract, it will have the following insurance coverages at the time the work commences. Additionally, it will maintain these during the entire term of the contract and that all insurance coverages will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission. During the period of the contract, Virginia Tech reserves the right to require the Contractor to furnish certificates of insurance for the coverage required. INSURANCE COVERAGES AND LIMITS REQUIRED: A. Worker's Compensation - Statutory requirements and benefits. B. Employers Liability - $100, C. General Liability - $500, or as negotiated combined single limit. Virginia Tech and the Commonwealth of Virginia shall be named as an additional insured with respect to goods/services being procured. This coverage is to include Premises/Operations Liability, Products and Completed Operations Coverage, Independent Contractor's Liability, Owner's and Contractor's Protective Liability and Personal Injury Liability. D. Automobile Liability - $500, E. Builders Risk For all renovation and new construction projects under $100,000 Virginia Tech will provide All Risk Builders Risk Insurance. For all renovation contracts, and new construction from $100,000 up to $500,000 the contractor will be required to provide All Risk Builders Risk Insurance in the amount of the contract and name Virginia Tech as additional insured. All insurance verifications of insurance will be through a valid insurance certificate. The contractor agrees to be responsible for, indemnify, defend and hold harmless Virginia Tech, its officers, agents and employees from the payment of all sums of money by reason of any claim against them arising out of any and all occurrences resulting in bodily or mental injury or property damage that may happen to occur in connection with and during the performance of the contract, including but not limited to claims under the Worker's Compensation Act. The contractor agrees that it will, at all times, after the completion of the work, be responsible for, indemnify, defend and hold harmless Virginia Tech, its officers, agents and employees from all liabilities resulting from bodily or mental injury or property damage directly or indirectly arising out of the performance or nonperformance of the contract. 11

13 18. LEAD: The Contractor is contracted by Virginia Tech to perform work in buildings where lead-containing materials such as lead-based paint may be located. Work performed under this contract may impact these lead materials (for example, during building renovations), but does not include lead abatement or de-leading operations. The Contractor will be informed by Virginia Tech project coordinator/manager of the location of suspect and known lead containing materials in the work area(s) to which the Contractor is assigned. The Contractor shall provide all training and equipment required by 29 CFR for the safe performance of the work. The Contractor may not perform de-leading or lead abatement unless they hold a valid Virginia Lead Contractor license and have been specifically retained to perform this work as a part of the contract. The Contractor shall submit to Virginia Tech Environmental Health and Safety Services (EHSS) Department for review and approval his written Lead Work Plan which outlines work practices, precautions, procedures, and engineering controls to be used during work that disturbs lead prior to commencement of this work. Work will not proceed until the Lead Work Plan has been approved by EHSS. 19. LICENSE TO USE VIRGINIA TECH LICENSED INDICIA: By signing and submitting this bid, the bidder agrees that if it is awarded a purchase order/contract as a result of this solicitation, it will follow the procedures outlined by Virginia Tech s Licensing and Trademarks Administration to become a licensed vendor authorized to use Virginia Tech licensed indicia identified in the solicitation and to follow all procedures for submitting artwork for product for approval prior to producing any product with Virginia Tech indicia. As a licensed vendor, the bidder will be required to pay the university s standard royalty rate for similarly licensed vendors. 20. MAINTENANCE MANUALS: The Contractor shall provide with each piece of equipment an operations and maintenance manual with wiring diagrams, parts list, and a copy of all warranties. 21. MATERIALS CONTAINING ASBESTOS: The offeror shall not incorporate any materials into the work containing asbestos. The offeror shall not incorporate any material known by the offeror to contain a substance known to be hazardous to health when the building is occupied unless specifically approved by Virginia Tech or required by the specifications. If the offeror becomes aware that a material required by the specifications contains asbestos, it shall notify Virginia Tech immediately and shall take no further steps to acquire or install any such material. 22. NOTICES: Any notices to be given by either party to the other pursuant to any contract resulting from this solicitation shall be in writing, hand delivered or mailed to the address of the respective party at the following address: If to Contractor: Attention: Address Shown On RFP Cover Page Name Of Person Signing RFP If to Virginia Tech: Virginia Polytechnic Institute and State University Attn: Mary Seyler, Senior Buyer Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia and Virginia Polytechnic Institute and State University Attn: Mr. Tom Gabbard Athletics Department (MCO502) Jamerson Athletic Center Room Beamer Way Blacksburg, VA PREVENTIVE MAINTENANCE: The Contractor shall provide necessary preventive maintenance, required testing and inspection, calibration and/or other work necessary to maintain the equipment in complete operational condition during the warranty period. 24. PRIME CONTRACTOR RESPONSIBILITIES: The Contractor shall be responsible for completely supervising and directing the work under this contract and all subcontractors that he may utilize, using his best skill and attention. Subcontractors who perform work under this contract shall be responsible to the prime Contractor. The Contractor agrees 12

14 that he is as fully responsible for the acts and omissions of his subcontractors and of persons employed by them as he is for the acts and omissions of his own employees. 25. PRODUCT INFORMATION: The Offeror shall clearly and specifically identify the product being offered and enclose complete and detailed descriptive literature, catalog cuts and specifications with the proposal to enable Virginia Tech to determine if the product offered meets the requirements of the solicitation. 26. REFERENCES: Offerors shall provide a list of at least four (4) references where similar goods and/or services have been provided. Each reference shall include the name of the organization, the complete mailing address, the name of the contact person and telephone number. ORGANIZATION ADDRESS CONTACT PERSON TELEPHONE SAFETY: The Contractor bears sole responsibility for the safety of its employees. The Contractor shall take all steps necessary to establish, administer, and enforce safety rules that meet the regulatory requirements of the Virginia Department of Labor and Industry (VDLI) and the Occupational Safety and Health Administration (OSHA). The contractor shall take steps as necessary to protect the safety and health of university employees, students, and visitors during the performance of their work. In addition, the contractor must also provide the university with a written safety program that it intends to follow in pursuing work under this contract. By entering into a contract with Virginia Tech, the contractor and its subcontractors agree to abide by the requirements described in Safety Requirements for Contractors and Subcontractors located on Virginia Tech s Environmental, Health and Safety Services (EHSS) web site at this URL A copy of the publication may also be obtained by contacting EHSS at 540/ No work under this contract will be permitted until the university is assured that the contractor has an adequate safety program in effect. 28. SEVERAL LIABILITY: Virginia Tech will be severally liable to the extent of its purchases made against any contract resulting from this solicitation. Applicable entities described herein will be severally liable to the extent of their purchases made against any contract resulting from this solicitation. 29. SIDEWALK POLICY: Driving on sidewalks is allowed when there is no other way to get a needed vehicle to a designated place or building on campus. The vehicle operator shall be made aware that extreme caution shall be used to operate the vehicle in a way that will not be a hazard or hindrance to pedestrians using the walk. The contractor shall be responsible for any damage to turf and anything that is located adjacent to the walk. Parking an unattended vehicle on a sidewalk is strictly prohibited by State Law. The contractor is allowed to park a vehicle on a sidewalk if there is no other way to perform necessary work. The procedure to obtain a permit to operate a vehicle on sidewalks is the same as for the turf as outlined in Turf Policy. Any vehicle parked illegally on sidewalks shall be subject to ticketing, fines and towing if necessary. 30. SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of Virginia Tech. In the event that the Contractor desires to subcontract some part of the work specified herein, the Contractor shall furnish Virginia Tech the names, qualifications and experience of their proposed subcontractors. The Contractor shall, however, remain fully 13

15 liable and responsible for the work to be done by his subcontractor(s) and shall assure compliance with all requirements of the contract. 31. TURF POLICY: Parking or driving on campus turf or sidewalk is strictly prohibited, except as specifically directed or otherwise allowed by the Physical Plant Grounds Department. In this case, a turf permit must be obtained from Virginia Tech Parking Services and displayed by the vehicle. Turf parking is not allowed under the canopy of any tree on campus. Any vehicle parked illegally on turf or sidewalks shall be subject to ticketing and fines. 32. WARRANTY (COMMERCIAL): The Contractor agrees that the supplies or services furnished under any award resulting from this solicitation shall be covered by the most favorable commercial warranties the contractor gives any customer for such supplies or services and that the rights and remedies provided therein are in addition to and do not limit those available to Virginia Tech by any other clause of this solicitation. A copy of this warranty must be furnished with the proposal. 33. WORK SITE DAMAGES: Any damage to existing utilities, equipment or finished surfaces resulting from the performance of this contract shall be repaired to the Owner's satisfaction at the Contractor's expense. 14

16 ATTACHMENT B Standard Contract form for reference only Offerors do not need to fill in this form COMMONWEALTH OF VIRGINIA STANDARD CONTRACT Contract Number: This contract entered into this day of 20, by, hereinafter called the "Contractor" and Commonwealth of Virginia, Virginia Polytechnic Institute and State University called "Virginia Tech". WITNESSETH that the Contractor and Virginia Tech, in consideration of the mutual covenants, promises and agreements herein contained, agrees as follows: SCOPE OF CONTRACT: The Contractor shall provide the to Virginia Tech as set forth in the Contract Documents. PERIOD OF CONTRACT: From through. COMPENSATION AND METHOD OF PAYMENT: The Contractor shall be paid by Virginia Tech in accordance with the contract documents. CONTRACT DOCUMENT: The Contract Documents shall consist of this signed contract, Request For Proposal Number dated, together with all written modifications thereof and the proposal submitted by the Contractor dated and the Contractor's letter dated, all of which Contract Documents are incorporated herein. In WITNESS WHEREOF, the parties have caused this Contract to be duly executed intending to be bound thereby. Contractor: By: Title: Virginia Tech By: Title: 15

17 ATTACHMENT C CASSELL COLISEUM FLOOR PLAN

18 ADDENDUM # 1 TO RFP # VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia DATE December 22, 2015 ORIGINAL DUE DATE AND HOUR January 8, PM ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO: Mary Seyler, CPPB, CUPO, Contracts Officer/Buyer Senior ADDRESS: mseyler@vt.edu TELEPHONE NUMBER (540) FAX NUMBER (540) AFTER HOUR MESSAGES (540) Design, Install and Replacement of Fixed Seating for Athletics Department Facilities 1 This addendum is being issued to answer questions and provide clarifications related to this RFP. See attached 2 All other terms, conditions and descriptions remain the same. 3 The due date and hour remains January 8, 2016 at 3PM. FULL LEGAL NAME (PRINT) (Company name as it appears with your Federal Taxpayer Number) FEDERAL TAXPAYER NUMBER (ID#) BUSINESS NAME/DBA NAME/TA NAME (If different than the Full Legal Name) FEDERAL TAXPAYER NUMBER (If different than ID# above) BILLING NAME (Company name as it appears on your invoice) FEDERAL TAXPAYER NUMBER (If different than ID# above) PURCHASE ORDER ADDRESS PAYMENT ADDRESS CONTACT NAME/TITLE (PRINT) SIGNATURE (IN INK) DATE ADDRESS TELEPHONE NUMBER TOLL FREE TELEPHONE NUMBER FAX NUMBER TO RECEIVE E-PROCUREMENT ORDERS Revised 12/15/2014

19 ADDENDUM #1 RFP As requested, a project account has been set up in the VA Tech Laserfiche library to view drawings for Cassell Coliseum. They may be accessed here: Site address: User name: CassellSeating Password: hokies 2. Regarding bonds: The Cassell Coliseum project will not require bonds. It is unknown whether bonds may be required for future seating projects although it is unlikely. 3. Regarding ADA seating: The current Cassell Coliseum project which encompasses the 6 sections shown in the drawings, does not require any ADA seating. However, subsequent jobs may require some ADA compliant seating. 4. Regarding seating rows: In the bid drawing, it states that P is the last row included in the initial phase of seating replacement in Cassell Coliseum. Row P is NOT included. There are 13 rows. 5. Work performed under this contract does not require any structural modification of concrete. Only drilling into concrete to install riser mounted seating and patching of holes left after removal of old seating. 6. Clarifications to Section VII, B Specific Requirements, item 1. a: Service should include providing a layout and manifest in accordance with seating option chosen by client. 7. Contractor is responsible for costs associated with obtaining permits and should include these costs in pricing 8. Dumpsters shall be provided by the contractor. 9. New number tags and row markers will be required for the Cassell job. 10. Regarding work time/day restrictions: As far as we know, there will be few restrictions on days of week for installation, however, hours will likely be restricted to normal business hours. There will be camps taking place on campus that might require some juggling of schedule. 11. Regarding number of seats, leg room and aisle width: a. Contractor is not responsible for code requirements on aisle widths. These widths shall remain the same as they are now. b. It is understood that some seats will be lost due to width requirements for new seating. c. Any proposed layout or seating option should insure that no leg room is lost.

20 Re # For Design, Install and Replacement of Fixed Seating for Athletics Department Facilities, 201

21 Irwin Seating Company s Mission is to be successful in all our businesses dedicated to customer satisfaction, employee well-being and profitable growth. 1/8/16 Irwin Seating Company Proposal Virginia Tech # Table of Contents: Introduction Page General Information Page Addendum #1 i ii iii iiii Response to RFP B.1 Pricing 1-2 B.2 Products and Services 2 B.3 Plan for Goods and Services 3 B.4 Qualifications and Experience 3-4 B.5 Participation of SWAM 4 Referenced Documentation Solara Pricing and Options 5 Patriot Pricing and Options 6 Centurion/Senator Pricing and Options 7 Citation/Millennium Suite Chair Options 8 Dimensional Analysis compared to Existing Seating 9 Seating Specifications Solara Chair Patriot Chair Centurion/Senator Chair Support Resumes Methodology and Approach Attachment A Sample Indoor Warranty 25 Sample Outdoor Warranty 26 Appendix Arena and Stadium Seating Catalog Seating Services Catalog i

22 Irwin Seating Company s Mission is to be successful in all our businesses dedicated to customer satisfaction, employee well-being and profitable growth. 1/8/16 Irwin Seating Company Proposal Virginia Tech # Irwin Seating Company is pleased to respond to RFP with a responsible proposal that not only outlines the Phase 1 replacement of seating in Cassel Coliseum; but can be used for future Phases in the coliseum or any other venues on campus. Lane Stadium, for example, could utilize the proposed seating solutions captured in our response for both indoor and outdoor seating requirements. Irwin Seating Company is successfully enrolled in EVA and has been assigned Vendor # VS We acknowledge receipt of Addendum #1 dated 12/22/15. Irwin Seating Company will be proud to offer these proposed economics of products to other VASCUPP members of cooperative procurement. National IPA and E&I cooperative contracts are also held by Irwin Seating Company and Virginia Tech, as a member, could purchase off these contracts as well. In the following pages you will find details of different product offerings, some that will be more comfortable than others when you understand the dimensional analysis of the tight row spacing in Cassell Coliseum. There is much information to absorb and I have attempted to systematically provide the details as requested. Please do not hesitate to contact me with any questions. Sitting on samples in the arrangement they will be installed is imperative to evaluate comfort as you move forward in the Phase 1 Seating Replacement at Cassell Coliseum or any of Virginia Tech venues. Respectfully, Fred Hannapel Sales Manager ii

23

24

25 Irwin Seating Company Proposal Virginia Tech # B. Specific Requirements 1. Price (costs): a. Provide your firm s pricing structure for all design services including seating analysis. Irwin Seating Company does not charge for design or seating analysis services. We offer this as part of our Total Seating Solution which separates us from our competitors. We feel this adds a great value for our customers. b. Provide your firm s pricing structure for removal of existing seats and preparation of site for turnkey installation of all new seating. Irwin Seating Company will provide the removal of existing chairs, disposal (recycled), and break and patch of anchors based on the following: Cassell Coliseum Quantity of chairs price per chair 780 (3 sections) $ (6 sections) $ 8.25 c. Provide your firm s pricing structure for seating that will meet the needs of Phase I Cassell Coliseum as described including turnkey installation services being offered. Multiple seating options can be proposed along with multiple add-on options (example: cup holders). Indoor Product : Chair Models: price per chair Solara $ Patriot $ Centurion/Senator 130/ $ Please refer to additional details about product offerings shown on pages (5-7). d. Provide your firm s detailed pricing structure for seating that could be used for future phases of Cassell Coliseum seating including several style options that can be used for lower and mid ticket priced seats. (Good, better, best options if applicable). Irwin Seating Company offers many configurations of each Chair Model above and the details are captured on the following Proposal pages (5-7). Another way to differentiate ticket prices for seats is the width or size of the chair, see 2.b on page 2 for different layout scenarios e. Provide detailed pricing structure for outdoor arena seating, and seating appropriate for indoor suites and clubs and any specialized design services and installation services which Virginia Tech may utilize in a potential future project at other venues. (Good, better, best options if applicable). Irwin Seating Company can provide the same model chairs proposed for outdoor applications and the following is pricing per chair delivered and installed outdoors: Outdoor Product : Chair Model: price per chair Solara $ Patriot $ Centurion/Senator 130/ $ Note: Lane Stadium has Outdoor Senator chairs that were installed on reconfigured risers in (see photo) Please refer to additional details about product offerings shown on pages (5-7). 1

26 Irwin Seating Company Proposal Virginia Tech # B.1.e continued Provide detailed pricing structure for outdoor arena seating, and seating appropriate for indoor suites and clubs and any specialized design services and installation services which Virginia Tech may utilize in a potential future project at other venues. (Good, better, best options if applicable). Indoor Suites: The existing chairs in Lane stadium suites are Irwin Seating Company: Citation & Millennium chairs installed in New Backs and Seats can be easily reconfigured on the existing standards. This is an economical way to update the faded fabric without having to replace the structure of the chair. Lane Stadium: Indoor Suite Chairs: price per chair Replace Back & Seat $ Citation: $ Millennium: $ Marquee: $ See additional details on page (8). 2. Quality of products and services offered and suitability for intended purposes: Existing Lane Stadium Suite Chairs The Cassell Coliseum existing chairs were manufactured by Ideal Seating Company and have lasted the university well. In 2001 the chairs were restored by Irwin Seating Company/Country Roads Inc. whereby the slatted wood seats and backs were refinished and the castings were powdercoated, and then installed over the existing anchors. The wood products of yesteryear have been replaced by engineered plastics and Irwin Seating is proposing several options to evaluate as replacement seating. Each model presented has its own dimensional and design aesthetics to review. Chair size increase from existing will go far for comfort in the decision for the next seating solution in the coliseum. Please review the dimensional analysis that shows how the new seating options will impact patron comfort for knee space. Looking at the comparison it is clear that the Solara short back is a winner that not only meets but exceeds dimensional comparison to the existing seating in Cassell Coliseum. (page 9) a. Provide detailed product information for all seating being offered. A sample of the chair or chairs being proposed for Phase 1 of the Cassell Coliseum project should be readily available to be provided as part of your proposal if and when requested by the University. See pages (10-16) that detail the specification of component parts of each proposed model option. Samples are readily available upon request. Note: We offer a scheduled visit to local installations to look at each of the proposed seating models. We will schedule and provide transportation to local installations at your request. b. Provide detailed information about the quality of design services offered. Chair size options and capacity impacts for Phase 1 reseat of Cassell Coliseum: Existing seating arrangement has wide chairs in each of the 6 sections in the coliseum. Irwin s Patriot chair is the only product that we make an 18 wide chair (18 chair not recommended for comfort!). Comfort is improved by increasing chair width. The following are 3 options for increased width: chairs per row fit in between steps reduces existing capacity by 13 chairs per section chairs per row fit in between steps reduces existing capacity by 26 chairs per section chairs per row fit in between steps reduces existing capacity by 39 chairs per section. This is a simple design option that is easily calculated and repeated throughout the Phase 1 sections being replaced. For more complicated field measuring and study we have available to our design folks, laser measuring capabilities to scan entire spaces that creates a dimension cloud we can use to generate new layouts of any existing space. c. Provide detailed information regarding installation services being offered. Irwin Seating Company is the Largest Seating Company in the world and has many installation resources to utilize. All our installation resources are Certified Irwin Seating Installers. We will provide a turn-key solution from field check removal & disposal of existing seating installation of new seating punch list and sign off. 2

27 Irwin Seating Company Proposal Virginia Tech # Plan for providing goods and services: a. Regarding Phase 1 of the Cassell Coliseum project, provide a detailed timeline from design to delivery and installation during the summer Lead-times and milestones for Cassell Coliseum Phase 1: Based on the Award Date 4/1/16 Drawings complete 1 week 4/8/16 Approved Drawings 2 weeks 4/22/16 MFG Complete 8 weeks 6/17/16 Ship 6/17/16 Deliver 3 days 6/20/16 Removal of existing seating begins 3 days before delivery. Installation 3 weeks 7/15/16 w/ holiday Depending on event schedule we can work around most busy schedules. This is just an example of possible completion and leaves more than enough time to meet the completion date of August 10, b. Outline how the installation process will be handled. If installation services will be subcontracted, provide detailed information about the experience and qualify of the subcontracted firm including contractor s license information. Irwin Seating Company will hire Delta Graphic Inc. to provide the Installation portion of the contract. DGI is a certified SWAM VA Contractor. SWAM # VA Contractor Lic A. DGI is a second generation company that has 70+ years in providing fixed furniture and equipment to schools and Universities. As a subcontractor to Irwin Seating they will be responsible for the following: Removal of existing chairs. Recycling of removed seating in dumpsters provided by installer. Break existing anchors. Patch concrete to industry standard. Measure and Layout new chair sizes based on approved seating plan. Install New Seating punch list and sign off of each section of seating. 4. Qualifications and Experience: A written narrative statement to include: Irwin Seating Company World Headquarters is in Grand Rapids, Michigan. We manufacture and assemble all products for North America in our 400,000 sq. ft. facility. Irwin Seating Company is the world s largest manufacturer of fixed seating. During our busy months we ship over 15,000 chairs a week from our Grand Rapids facility. Irwin Seating Company provides seating to additional markets other than major arena and stadium. We install seating in the K12 and Higher Ed markets and also movie theatres and places of worship. Irwin Seating Company has the largest installed base of spectator seating solutions for collegiate arenas and multipurpose facilities in the US. Irwin Seating Company products are in 21 of 30 NBA buildings including seven of eight most recently built which utilize our fixed and telescopic seating solutions exclusively. Irwin Seating products are in 16 of 30 NHL buildings including 10 of the last 11 built. The two most recent facilities (New Jersey & Pittsburgh) utilize Irwin s fixed and telescopic seating solutions exclusively. a. Relevant background information: Provide four (4) examples of recent projects similar in nature and scope highlighting institutions of higher education. Virginia State University New Arena: Newly opened building Dec that has 2500 Solara fixed chairs, 120 Millennium Chairs in the suites and Telescopic Seating. Duke University Wallace Wade Football Stadium: Installed 7000 Solara chairs summer 2014 and 2800 Solara chairs summer 2015 and will be contracted to supply 9000 Solara chairs summer University of Richmond - Robins Center: Restored 5000 chairs summer 2013, required working around construction schedule of Arena. Roanoke College Cregger Center: Opening summer 2016 chairs are installing February fixed Solara chairs and Telescopic Seating. 3

28 Irwin Seating Company Proposal Virginia Tech # b. Name and contact information for person or persons who will oversee this project and information about projects they have recently overseen that are of similar complexity and size. Please see attached Resume of pertinent project management team on pages (17-19). c. References: Provide four (4) references, either educational or governmental, for whom you have provided the products and services described. Include the project dates the services were furnished, the client name, address and phone number of the individual Virginia Tech has your permission to contact. City of Roanoke Berglund Center: Replaced existing seating with 7,700 Patriot Chairs in an aggressive schedule in 2 months time during Sept-Oct 2015 around events coordinating with painting and floor washing contractors. Contact: Robyn Schon-General Manager Williamson Road, Roanoke, VA ~$1,000,000 contract value. City of Greensboro - Greensboro Coliseum: Re-seat 20,000+ New Millennium & Marquee chairs. Irwin Seating designed a layout to utilize larger chair sizes, implemented a removal refinish floor install schedule by section that worked around the arena events summer Zero downtime Contact: Scott Johnson, Deputy Director Greensboro NC. ~$3,000,000 contract value. University of Richmond Robins Center: Restored 5000 existing stadium chairs in the upper and lower bowl. Oct-Nov Contact: Chuck Rogers, Dir. of Design and Construction Richmond, VA. ~$500,000 contract value. City of Peoria - Peoria Civic Center: Re-seat ~7720 New Centurion, Citation & Marquee chairs. We designed a layout to utilize larger chair sizes, implemented a removal - install schedule by section that worked around the arena events. Contact: Kim Strong, Director of Operations Peoria, IL. ~$1,400,000 contract value. 5. Participation of Small, Women-owned and Minority-owned Business (SWAM) Business: Irwin Seating Company is not a SWAM business. The fact that we are not a SWAM business and we manufacture all our products the only way we can show SWAM participation is to sub-contract a freight carrier and Installation labor with a SWAM business. By doing so allows us to provide approximately 15% value of the contract by SWAM businesses. 4

29 Seating Proposal Solara Chairs DATE: Friday, January 08, REFERENCE: Virginia Tech - Cassell Coliseum RFP # Blacksburg, VA We are pleased to offer the following proposal for Irwin Seating model: Solara Chairs: QTY DESCRIPTION Colu ~ B Solara plastic back. (short or tall version) ## 115S Solara plastic seat. ## 1 Solara / Integra rail system platform. ## 1322 Single integrated plastic armrest. ## E Solara integrated end arm. ## 1322 Single integrated plastic armrest. ## Riser mount for Solara / Integra. ## 156 Integra / Solara number plates - black w/ white letters. ## 1400 Integra / Solara number plates - black w/ white letters. ## 1400 Hilti anchor ## 1 Irwin standard powder coat. f 1 Irwin standard plastic on seat component. ## 1 Irwin standard plastic on back component. ## 1% spare parts % sales tax on materials. ## Indoor PRICE: $ Delivered and Installed per chair. Outdoor PRICE: $ Delivered and Installed per chair Solara PRICING BASED ON SHIPMENT IN 2016 Add 3% for 2017, 6% for 2018, 9% for 2019 delivery. Colu Column2 ALTERNATE NET ADDS / DEDUCTS Column4 Column5 QTY DESCRIPTION NET EXTENDED ALTERNATE Add to provide seating for QTY 700 (3 sections in lieu of 6) $ 1.10 Per Chair ## ALTERNATE Upholstered and padded Solara plastic 135 back & 135 seat. $ Per Chair ## ALTERNATE 70E Solara panel end with 5 1/4" Logo. $ 4.50 Per Chair ## ALTERNATE Rear-mount Cupholder: (recommend a mock-up before purchase as spacing is tight) $ 7.65 Per Chair Solara 70E Logo End Rear-mount Cupholder 5

30 Seating Proposal Patriot Chair (tight envelope) DATE: Friday, January 08, REFERENCE: Virginia Tech - Cassell Coliseum RFP # Blacksburg, VA We are pleased to offer the following proposal for Irwin Seating model: Patriot Chairs: QTY DESCRIPTION Colu ~ B Patriot - non-upholstered blow molded plastic back. ## 52S Patriot - non-upholstered blow molded plastic seat. ## C Patriot steel platform. ## E Patriot end standard. ## 1322 Integral steel armrest. (Centers) ## 156 Integral steel end armrest. (Aisles) ## Riser mounting. ## 156 Aluminum Patriot row designation letter plates. ## 1400 Aluminum Patriot seat designation number plates. ## 1400 Hilti anchor ## 1 Irwin standard powder coat. ## 1 Irwin standard plastic on seat component. ## 1 Irwin standard plastic on back component. ## 1% spare parts. 5.3% sales tax on materials. ## Patriot Indoor PRICE: $ Delivered and Installed per chair. Outdoor PRICE: $ Delivered and Installed per chair. PRICING BASED ON SHIPMENT IN 2016 Add 3% for 2017, 6% for 2018, 9% for 2019 delivery. Colu Column2 ALTERNATE NET ADDS / DEDUCTS Column4 Column5 QTY DESCRIPTION NET EXTENDED ALTERNATE Add to provide seating for QTY 700 (3 sections in lieu of 6) $ 1.10 Per Chair ## ALTERNATE Upholstered and Padded Patriot Plastic 31 Back and 53 seat. $ Per Chair ## ALTERNATE 5 1/4" Logo end option. $ 2.25 Per Chair ALTERNATE Rear-mount Cupholder: (recommend a mock-up before purchase as spacing is tight) $ 7.65 Per Chair Upholstered Patriot Back & Seat Logo End Rear-mount cupholder 6

31 Seating Proposal Centurion or Senator Chairs DATE: Friday, January 08, REFERENCE: Virginia Tech - Cassell Coliseum RFP # Blacksburg, VA We are pleased to offer the following proposal for Irwin Seating model: Centurion or Senator Chairs: Colu QTY DESCRIPTION ## ~ B Centurion or 39B Senator - non-upholstered blowmold plastic back. ## 45S Centurion/Senator II - non-upholstered blow molded plastic seat. ## C cast iron stadium platform. ## 1322 Integral cast iron armrest. (Centers) ## 156 Integral cast iron end armrest. (Aisles) ## Riser mounting. ## 35E cast iron stadium end standard Centurion Aluminum oval row designation letter plates. ## 156 Aluminum seat designation number plates. ## 1400 Hilti anchor ## 1400 Irwin standard powder coat. ## 1 Irwin standard plastic on seat component. ## 1 Irwin standard plastic on back component. ## 1 1% spare parts. ## 1 5.3% sales tax on materials. ## 1 Indoor PRICE: $ Delivered and Installed per chair. Outdoor PRICE: $ Delivered and Installed per chair. PRICING BASED ON SHIPMENT IN 2016 Add 3% for 2017, 6% for 2018, 9% for 2019 delivery Senator Colu Column2 ALTERNATE NET ADDS / DEDUCTS Column4 Column5 QTY DESCRIPTION NET EXTENDED ALTERNATE Add to provide seating for QTY 700 (3 sections in lieu of 6) $ 1.10 Per Chair ## ALTERNATE Upholstered and padded plastic 131 back & 46 seat. $ Per Chair ## ALTERNATE 35E End panel end with 5 1/4" Logo. $ 1.50 Per Chair ## ALTERNATE Rear-mount Cupholder: (recommend a mock-up before purchase as spacing is tight) ## ## $ 7.00 Per Chair Centurion 35E Logo End Rear-mount cupholder 7

32 Seating Proposal Suite Chairs DATE: Friday, January 08, REFERENCE: Virginia Tech - Additional Chair options for RFP # Blacksburg, VA We are pleased to offer the following proposal for Irwin Seating model: 90/ Citation or Millennium Chairs: Colu QTY DESCRIPTION ## ~750 90B Citation - upholstered back with 2" poly and molded polyethylene outer. ## 12S Ergo - upholstered seat with ergonomic substrate and glass filled polypropylene seat structure. ## 1 CMI Vinyl ## C universal steel standard platform ## E style cast iron end panel with logo ring. ## 1322 Injection mold armrest. ## 156 Bronze oval row designation letter plates. ## 1400 Bronze oval seat designation number plates Citation ## 1400 Hilti anchor ## 0 Irwin standard powder coat. ## 1 Irwin standard plastic on seat component. ## 1 Irwin standard plastic on back component. ## 1 1% spare parts. ## 1 5.3% sales tax on materials. ## 1 PRICE: $ Delivered and Installed per chair. PRICING BASED ON SHIPMENT IN 2016 Add 3% for 2017, 6% for 2018, 9% for 2019 delivery Millennium Colu Column2 NET ADDS / DEDUCTS Column4 Column5 QTY DESCRIPTION NET EXTENDED Deduct To replace Backs and Seats Only on existing 12C standards. $ (16.50) Per Chair ## ALTERNATE 5 1/4" round silk screened logo end medallion. $ 3.00 Per Chair ALTERNATE 4C Cupholder Armrest $ 7.50 Per Chair ALTERNATE Heat-stake Logo in Vinyl Fabric in back per color. $ Per Chair ## ALTERNATE 51B Marquee - ergonomically formed upholstered back with 2" poly, tufting and polyethylene outer, 36" high. ## ## $ Per Chair 4C cupholder arm Heat stitch emboss. end logo Marquee Back 8

33 Irwin Seating Company Proposal Virginia Tech # /8/2016 Cassell Coliseum Dimensional Analysis - Comparing existing seating to geometries of proposed replacement seating. Cassell Coliseum Solara Solara Patriot DIM Short Back Regular Back Tight Envelope Centurion/ Senator 130/ Existing Ideal Stadium Chair A B C D E F J Back Height 30 3/8" 33 1/8" 33" 32" 29 3/4" Seat Down Profile 20 1/2" 22 1/2" 20 7/8" 23 5/8" 20 3/4" Envelope Clear 11 1/2" 13 1/2" 13" 14 7/8" 12 1/2" Passage 18" 16" 16 1/2" 14 5/8" 17" Seat Down Clearance 9" 7" 8 5/8" 5 7/8" 8 3/4" Back Overhang 7/8" 2 7/8" 3/4" 2 1/2" 3/4" Back off floor 12 3/8" 15 1/8" 15" 14" 11 3/4" - Code allows for minimum clear passage of 12" plus.3" for every chair over 17 so any of the options meet code but may not be comfortable? - The Short Back - Solara chair is the best option for matching existing 'spacing' requirements for leg room. The Seat Down Profile is less and the Envelope is less which increases clear passage and seat down clearance. - The back off the floor dimension is important to review as this defines the 'hard edge' of the back to ones knee/shin when seated. - Irwin Seating Company encourages a 'sit test' of any of the seating options in the configuration of the tread and riser geometry of Cassell Coliseum. 9

34 Irwin Seating Company s Mission is to be successful in all our businesses dedicated to customer satisfaction, employee well-being and profitable growth. 1/8/16 Irwin Seating Company Proposal Virginia Tech # Seating Specifications. Solara Materials and Finishes: A. Steel shall meet requirements for ASTM A 36/A 36M plates, shapes, and bars; ASTM A 513 mechanical tubing; ASTM A 1008/A 1008M cold-rolled sheet; and ASTM A 1011 hot-rolled sheet and strip. B. Extruded and cast aluminum alloys shall meet specifications outlined by the Aluminum Association. C. << For INDOOR installation >> Prior to powder coating, metal and cast iron parts shall be treated with a three-stage non-acidic, cleaning process for superior finish adhesion. The hybrid thermosetting powder coat finish shall be applied by electrostatic means to a thickness of 2-5 mils. After coating, parts shall be oven baked to create a durable finish that meets the following criteria: 1. Cross Hatch Adhesion of 5B (No Loss) per ASTM D3359B 2. Pencil Hardness with a minimum rating of 2H per ASTM D Front impact of at least 80in-lbs when tested per ASTM D2794 C. << For OUTDOOR installation >> Prior to powder coating, metal and cast iron parts shall be treated with a zinc phosphate cleaning process for superior finish adhesion. All cast iron and steel parts shall be coated with a corrosion inhibiting primer to a minimum thickness of 1 mil. The hybrid thermosetting powder coat finish shall be applied by electrostatic means to a thickness of 2-5 mils. After coating, parts shall be oven baked to create a durable finish that meets the following test standards for weathering and corrosion: 1. No blistering, cracking, de-lamination or chalking 2. 5 Year South Florida or 10 Year South Florida (2800MJ EMMAQUA) 3. Delta E 5 when tested per ASTM D Loss of Gloss at a minimum of: 40% for 5 Year South Florida Powders when tested to ASTM D523 50% for 10 Year South Florida Powders when tested to ASTM D No greater than a No. 8 rating for colors and a No. 6 rating for whites per ASTM D4214, test method A 6. Cross Hatch Adhesion of 5B (No Loss) per ASTM D3359B 7. Pencil Hardness with a minimum rating of 2H per ASTM D Front impact of at least 80in-lbs when tested per ASTM D No more than 5% rust after 1500 hours tested per ASTM B Any perceived blistering, cracking, or de-lamination at no less than a scribe rating of 7 (1/16 or 2mm maximum creep) per ASTM D1654 D. Molded Plastics: 1. High impact polypropylene with UV stabilizers. 2. Plastic components shall be chosen from manufacturer s standard offering. 10

35 Irwin Seating Company Proposal Virginia Tech # Solara - Fixed Audience Seating: A. Chair units and specified accessories shall be mounted to a 2-3/8 x 1-3/4 extruded, anodized aluminum horizontal I-shaped beam. Horizontal beam is supported by 7 gauge steel stanchions spaced at 2 to 2-1/2 chair widths. Stanchions shall be riser attached as detailed on seating layout drawings. Horizontal beams are attached to stanchions by means of cast iron clamps and zinc, nickel plated hardware. All weldments shall be robotic welded. B. Chair Assembly: The back and seat shall be delivered assembled and ready for attachment to the horizontal beam. 1. Back components shall be one-piece, injection-molded polymer with an ergonomic compound curve. Plastic must be high impact-resistant linear polypropylene with a textured finish. The back assembly shall be certified through routine testing to withstand a 250 lb. static load test applied approximately 16 above the seat assembly and a 50,000 cycle 40 lb. swing impact test. 2. Seat components shall be one-piece, injection-molded, high impact-resistant linear polypropylene, with a textured surface. The tops of the seats shall be formed to provide even, comfortable support for the seated individual by properly contouring to the shape of the human form. 3. Chair Frame: a. A black, glass-filled, nylon structure shall be used to connect the seat and back components into a single assembly. The frame shall be formed to create integral armrests. The frame shall extend below the seat component to form a two-piece clamp used to secure the assembly to the horizontal beam. The clamp assembly is held together using stainless steel hardware. b. The chair frame acts as a housing for the seat-lift mechanism, which is completely shrouded within the frame and seat component. Seats shall lift automatically to a uniform threequarter safety-fold position when unoccupied. Seat-lift shall be accomplished with one (1) lubricated torsion spring. The seat-lift mechanism shall be certified through routine testing to exceed 100,000 cycles during ASTM Designation F Test Method for Self-Rising Seat Mechanism. In addition, the seat shall withstand a 600 lb. static load test applied approximately 3 from the front edge of the seat assembly and a 50,000 cycle, 125 lb. vertical drop impact test. << for No. 70 aisle panels option>> C. Aisle end panels shall be formed from black high impact-resistant linear polypropylene and secured to a black powder coated die-cast aluminum support column below the black high impact-resistant linear polypropylene armrests.the panel/armrest assembly is attached to the horizontal beam with tamper resistant black stainless steel hardware. D. Row-lettering and chair-numbering shall be provided for identification of all chairs as shown on approved seating layout drawings. Number plates shall be 1" diameter black polymer with white Aero font numerals. Number plates shall be placed in seat edge recess, and secured with an adhesive backing. Letter plates shall be 2-1/4 diameter black polymer with white Aero font letters. Letter plates shall be placed in aisle panel or seat frame recess, and secured with an adhesive backing. << Logo plate Option>> E. Screen printed logo plates shall be provided for aisle end panels. Plates shall be 5-1/4 anodized aluminum and screen printed with approved logo supplied to the manufacturer in the required computer graphic file to reproduce the logo accurately. Plates shall be placed in aisle panel recess, and secured with an adhesive backing. 11

36 Irwin Seating Company Proposal Virginia Tech # Patriot Materials and Finishes: A. Steel shall meet requirements for ASTM A 36/A 36M plates, shapes, and bars; ASTM A 513 mechanical tubing; ASTM A 1008/A 1008M cold-rolled sheet; and ASTM A 1011 hot-rolled sheet and strip. B. << For INDOOR installation >> Prior to powder coating, metal and cast iron parts shall be treated with a three-stage non-acidic, cleaning process for superior finish adhesion. The hybrid thermosetting powder coat finish shall be applied by electrostatic means to a thickness of 2-5 mils. After coating, parts shall be oven baked to create a durable finish that meets the following criteria: 1. Cross Hatch Adhesion of 5B (No Loss) per ASTM D3359B 2. Pencil Hardness with a minimum rating of 2H per ASTM D Front impact of at least 80in-lbs when tested per ASTM D2794 B. << For OUTDOOR installation >> Prior to powder coating, metal and cast iron parts shall be treated with a zinc phosphate cleaning process for superior finish adhesion. All cast iron and steel parts shall be coated with a corrosion inhibiting primer to a minimum thickness of 1 mil. The hybrid thermosetting powder coat finish shall be applied by electrostatic means to a thickness of 2-5 mils. After coating, parts shall be oven baked to create a durable finish that meets the following test standards for weathering and corrosion: 1. No blistering, cracking, de-lamination or chalking 2. 5 Year South Florida or 10 Year South Florida (2800MJ EMMAQUA) 3. Delta E 5 when tested per ASTM D Loss of Gloss at a minimum of: 40% for 5 Year South Florida Powders when tested to ASTM D523 50% for 10 Year South Florida Powders when tested to ASTM D No greater than a No. 8 rating for colors and a No. 6 rating for whites per ASTM D4214, test method A 6. Cross Hatch Adhesion of 5B (No Loss) per ASTM D3359B 7. Pencil Hardness with a minimum rating of 2H per ASTM D Front impact of at least 80in-lbs when tested per ASTM D No more than 5% rust after 1500 hours tested per ASTM B Any perceived blistering, cracking, or de-lamination at no less than a scribe rating of 7 (1/16 or 2mm maximum creep) per ASTM D1654 C. Molded Plastics: 1. Structural components shall be mar and dent resistant high-density glass-filled polypropylene with UV stabilizers. 2. Decorative components shall be mar and dent resistant high-density polyethylene (HDPE) with UV stabilizers. 3. Plastic components shall [be chosen from manufacturer s standard offering] [match sample provided by architect] [insert specific color]. Patriot Fixed Audience Seating: A. Chair support columns shall be a formed 1 x 2-1/2 14 gauge (.0747") steel column with a welded back wing plate and formed steel dovetail lug plate used for armrest attachment. Column shall be two pieces with the bottom pillar extending back toward the riser face fabricated at an appropriate angle to provide riser clearance for the chair as well as proper seat and back height. Brackets for seat attachment shall be 7-gauge (.1875") steel for superior strength, formed with an integral support buttress. Pillar shall be MIG welded to a 1/4 thick steel attachment plate used to secure the chair to the riser face. 12

37 Irwin Seating Company Proposal Virginia Tech # Patriot continued B. Aisle end standard shall be open in design and identical in construction to center standards. C. Back components shall be one-piece, double-wall blow-molded plastic with an ergonomic compound curve. Plastic must be high density, high impact-resistant linear polyethylene with a smooth finish. The face of the back shall feature a decorative recess molded around the perimeter of the back and a recess for a seat number plate. The blow-molded plastic shall be designed to be a sturdy structural component with threaded inserts molded into the rear of the back for attachment of 14-gauge steel wings. The back assembly shall be certified through routine ISO testing to withstand a 250 lb. static load test applied approximately 16 above the seat assembly and a 100,000 cycle 40 lb. swing impact test. D. Molded Plastic Seat: 1. The seat components shall be one-piece, double-wall construction formed with impact-resistant, blow-molded, (HDPE) high-density polyethylene plastic, with a smooth surface. The tops of the seats shall be formed to provide even, comfortable support for the seated individual by properly contouring to the shape of the human form. Seat components shall be molded to avoid sharp, pressure-generating ridges by gently falling away at the front of the seat. The underside of the seat shall be recessed to provide support of the seat surface. Structural seat-lift arms shall transfer the occupant load to the cast iron pivot and the chair s support structure (standards). Seat-lift arms shall be formed from engineered injection-molded, glass-filled nylon plastic, and colored to blend aesthetically with the blow-molded plastic. 2. Seats shall lift automatically to a uniform three-quarter fold position when unoccupied, and shall rotate on two molded, structural, glass-filled nylon hinge rods in internally molded channels with integral down-stops for exceptional strength. Seat-lift shall be accomplished by compression springs and lubricated, high-tech plastic cams, providing quiet, gentle seat uplift. Seats shall selfrise to a uniform position when unoccupied. The mechanism shall be certified through routine ISO testing to exceed 300,000 cycles during ASTM Designation F Test Method for Self-Rising Seat Mechanism. In addition, the seat shall withstand as a 600 lb. static load test applied approximately 3 from the front edge of the seat assembly and a 50,000 cycle, 125 lb. vertical drop impact test. E. Chair width shall vary to accommodate sightlines and row lengths. F. Nominal back height shall be 32 above a level floor. G. Back pitch shall be fixed as shown on seating layout drawings. H. Armrests shall be 10 gauge (.125") formed steel, securely welded to the top of each aisle and center standard armrest. Armrests shall be flat on the top surface with the edges rounded and broken approx. 15 degrees, shall be 2" x 9" size, and shall be provided with a closed return at the front to prevent interference with occupant's clothing. All weldments shall be gas shielded, arc weld. I. Row lettering and chair numbering shall be provided for identification of all chairs as shown on approved seating layout drawings. Number plates shall be 1-3/4" x 2-3/4" aluminum with a clear finish and black Bauhaus Bold numerals. Number plates shall be placed in back recess, and attached by two (2) pop rivets. Letter plates shall be 2 round with a clear finish and black Bauhaus Bold letters attached to aisle standard with two (2) pop rivets. Attaching hardware shall have a finish compatible to plates. << Logo plate Option>> J. Screen printed logo plates shall be provided for aisle end panels. Plates shall be 5-1/4 anodized aluminum and screen printed with approved logo supplied to the manufacturer in the required computer graphic file to reproduce the logo accurately. Plates shall be placed in aisle panel recess, and secured with an adhesive backing. 13

38 Irwin Seating Company Proposal Virginia Tech # Centurion/Senator Chair 130/ Materials and Finishes: A. Cast Iron shall meet requirements for ASTM A 48/A 48M, Class 30, gray iron castings free of blow holes and hot checks with parting lines ground smooth. B. << For INDOOR installation >> Prior to powder coating, metal and cast iron parts shall be treated with a three-stage non-acidic, cleaning process for superior finish adhesion. The hybrid thermosetting powder coat finish shall be applied by electrostatic means to a thickness of 2-5 mils. After coating, parts shall be oven baked to create a durable finish which meets the following criteria: 1. Cross Hatch Adhesion of 5B (No Loss) per ASTM D3359B 2. Pencil Hardness with a minimum rating of 2H per ASTM D Front impact of at least 80in-lbs when tested per ASTM D2794 B. << For OUTDOOR installation >> Prior to powder coating, metal and cast iron parts shall be treated with a zinc phosphate cleaning process for superior finish adhesion. All cast iron and steel parts shall be coated with a corrosion inhibiting primer to a minimum thickness of 1 mil. The hybrid thermosetting powder coat finish shall be applied by electrostatic means to a thickness of 2-5 mils. After coating, parts shall be oven baked to create a durable finish that meets the following test standards for weathering and corrosion: 1. No blistering, cracking, de-lamination or chalking 2. 5 Year South Florida or 10 Year South Florida (2800MJ EMMAQUA) 3. Delta E 5 when tested per ASTM D Loss of Gloss at a minimum of: 40% for 5 Year South Florida Powders when tested to ASTM D523 50% for 10 Year South Florida Powders when tested to ASTM D No greater than a No. 8 rating for colors and a No. 6 rating for whites per ASTM D4214, test method A 6. Cross Hatch Adhesion of 5B (No Loss) per ASTM D3359B 7. Pencil Hardness with a minimum rating of 2H per ASTM D Front impact of at least 80in-lbs when tested per ASTM D No more than 5% rust after 1500 hours tested per ASTM B Any perceived blistering, cracking, or de-lamination at no less than a scribe rating of 7 (1/16 or 2mm maximum creep) per ASTM D1654 C. Molded Plastics: 1. Structural components shall be mar and dent resistant high density glass-filled polypropylene with UV stabilizers. 2. Decorative components shall be mar and dent resistant high density polyethylene (HDPE) with UV stabilizers. 3. Plastic components shall be chosen from manufacturer s standard offering. Centurion/Senator Fixed Stadium Seating: A. Standards shall be one-piece Class 30 cast gray iron standards, featuring a gently curved, contemporary open design. Standards shall be cast to provide exceptional strength and to maintain proper height and angle for seats and backs and to provide proper clearance of the riser face. Standards shall be cast with integral blocks for back and seat attachment. Armrests shall also be an integral part of the standards castings, providing a comfortably wide, scrolled arm support. B. Aisle standards shall be cast to provide the same functions as the center standards, and shall be designed to provide a simple decorative closed end at the aisles. The center of the aisle standard face shall have a raised, inclined landing to provide a convenient location for a row-identification letter. 14

39 Irwin Seating Company Proposal Virginia Tech # Centurion/Senator Fixed Stadium Seating continued. << for use with No. 39 Senator back >> C. Back components shall be one-piece, double-wall blow-molded plastic construction, high density, high impact-resistance linear polyethylene with smooth surface. Backs shall be molded with horizontal slats having minimal openings to carry the theme of baseball park chairs, with a chapeau shape for the top of the back. The backs shall be 18 length, extending to a height of 32 inches above level floor, and shall be generously curved side-to-side, with gentle vertical compound contouring. The blow-molded plastic shall be designed to be a sturdy, structural component and serve in concert with the upper extension of the cast iron standards. Attachment of molded plastic backs to standards shall be accomplished by 1/4 heat-treated aluminum alloy truss-head bolts securing the blow-molded plastic to integrally molded lugs on the cast iron standards, the bolting arrangements fitted with integrally mounted spacers to maintain the integrity of the plastic. The backs shall be recessed for provision of number plates. The back assembly shall be certified through routine ISO testing to withstand a 250 lb. static load test applied approximately 16 above the seat assembly and a 100,000 cycle 40 lb. swing impact test. << for use with No. 130 Centurion back >> C. Back components shall be one-piece, double-wall blow-molded plastic construction, high density, high impact-resistance linear polyethylene with smooth surface. Backs shall be molded to a compound contour shape with a perimeter boxed construction to enhance strength. The backs shall be 18-1/2 length, extending to a height of 31 inches above level floor, and shall be generously curved side-toside. The blow-molded plastic shall be designed to be a sturdy, structural component and serve in concert with the upper extension of the cast iron standards, attachment accomplished by 1/4 heattreated aluminum alloy truss-head bolts securing the blow-molded plastic to integrally molded lugs on the cast iron standards. The backs shall be recessed for provision of number plates. The back assembly shall be certified through routine ISO testing to withstand a 250 lb. static load test applied approximately 16 above the seat assembly and a 100,000 cycle 40 lb. swing impact test. D. Molded Plastic Seat: 1. The seat components shall be one-piece, double-wall construction and formed with impactresistant, blow-molded, (HDPE) high-density polyethylene plastic, with a smooth surface. The tops of the seats shall be formed to provide even, comfortable support for the seated individual by properly contouring to the shape of the human form. Seat components shall be molded to avoid sharp, pressure-generating ridges by gently falling away at the front of the seat. The underside of the seat shall be recessed to provide support of the seat surface. Structural seat-lift arms shall transfer the occupant load to the cast iron pivot and the chair s support structure (standards). Seat-lift arms shall be formed from engineered injection-molded, thermoplastic polyurethane (TPU) and painted to blend aesthetically with the blow-molded plastic. 2. Seats shall lift automatically to a uniform three-quarter fold position when unoccupied, and shall rotate on two molded, structural, glass-filled nylon hinge rods in internally molded channels with integral down-stops for exceptional strength. Seat-lift shall be accomplished by compression springs and lubricated, high-tech plastic cams, providing quiet, gentle seat uplift. Seats shall selfrise to a uniform position when unoccupied. The mechanism shall be certified through routine ISO testing to exceed 300,000 cycles during ASTM Designation F Test Method for Self-Rising Seat Mechanism. In addition, the seat shall withstand as a 600 lb. static load test applied approximately 3 from the front edge of the seat assembly and a 50,000 cycle 125 lb. vertical drop impact test. E. Chair width shall vary to accommodate sightlines and row lengths. F. Back pitch shall be fixed as shown on seating layout drawings. 15

40 Irwin Seating Company Proposal Virginia Tech # Centurion/Senator Fixed Stadium Seating continued. G. A numbering system shall be provided for identification of all chairs. Number and letter plates shall be furnished as shown on the approved seating layout, and shall be 1-3/4" x 2-3/4" elliptical-shaped anodized aluminum. Number plates shall be located in a molded recess in the upper corner of the back, while row letters shall be located on a raised land on the side of the aisle standards. Number and letter plates shall be attached with bright-plated matching hardware. << for 5-1/4 screen printed logo plate Option>> H. Aisle standards shall be cast with an integral ring to hold a 5-1/4 aluminum plate screen-printed with an approved logo. Plate shall be secured to the standard with an adhesive backing. Artwork shall be customer supplied in a format suitable for reproduction by the manufacturer. 16

41 Irwin Seating Company s Mission is to be successful in all our businesses dedicated to customer satisfaction, employee well-being and profitable growth. 1/8/16 Irwin Seating Company Proposal Virginia Tech # Support Resumes - Methodology and Approach Virginia Tech will be supported by a team of people that have experience in successful project management, around busy event schedules, arranging shipments to optimize the installation process. These folks will provide the following: Design and layout services that will allow for larger more comfortable seating utilizing the most current building and safety codes. Seating specification of agreed upon model chair for the project. Samples of agreed upon model of seating. Develop and implement an agreed upon schedule for the removal of existing seating, breaking of existing anchors and installation of new seating all around the event schedule of Cassell Coliseum. We will complete the installation in sections and will plan for the sections to be approved and signed off (punched) upon completion. Team Resume: Sales Manager - Fred Hannapel, Distributor & Major Project Sales Manager B.S.M.E., M.S.E.M- Michigan Technological University 25 Years Public Seating Engineering & Sales Management. 15 Years Irwin Seating Company 10 Years Country Roads Inc. Manage Northeast United States for Major Project and Distributor Sales. Recent Major Projects Include: Greensboro Coliseum - Greensboro, NC Big Sandy Superstore Arena Huntington, WV Re-Seat RBC Center- Raleigh, NC Duke Wallace Wade Stadium Durham, NC Asheville Arena - Asheville, NC University of Richmond Robins Center Richmond, VA UNC Kenan Stadium Expansion -Chapel Hill, NC UNC Boshamer Stadium- Chapel Hill, NC Alumni Arena, Elon College- Elon NC UVA Wise Arena- Wise VA 17

42 Irwin Seating Company Proposal Virginia Tech # Continued Team Resume Project Manager - Don A. Nestor, BS, U.S. Naval Academy, MS Naval Post Graduate School, MBA Illinois Institute of Technology- Chicago, Illinois 18 Years Public Seating Project Management Responsible for project execution, including the following projects: Verizon Outdoor Amphitheater (Country Roads) Englestad Arena, University of N. Dakota (Country Roads) Arizona Cardinals/NFL Stadium (Irwin Seating Company) Home Depot Center- Carson, California (Irwin Seating Company) Fresno AAA Baseball Park- Fresno, California (Irwin Seating Company) American Airlines Arena- Dallas, Texas (Irwin Seating Company) SBC Center - San Antonio, Texas (Irwin Seating Company) Toyota Center- Houston, Texas (Irwin Seating Company) FedEx Forum - Memphis, Tennessee (Irwin Seating Company) Charlotte Arena- Charlotte, North Carolina {Irwin Seating Company) Prior Experience Captain United States Navy (Ret), including Executive Office of USS Enterprise (CVN-65) - in charge of oversight & management of aircraft carrier during $6 billion retrofit and overhaul, including 4.1 million man hour ship's force work package. Senior Product Design Engineer- Steve Mundwiler BS Albion College- Albion, MI 25 Years Experience Stadium, Auditorium,Arena, Telescopic Seating American Seating Company Irwin Telescopic Seating Company Irwin Seating Company Major Projects Developed First "Baseball" Chair for Camden Yards Baseball Stadium in Camden Yards, New Jersey. Developed "Equal Access" Chair for Camden Yards Baseball Stadium. Developed First "Visually Redirected Seating" for Jacobs Field. Development Team for Nose Mount Telescopic Chair Design & Development Team for Irwin Centurion 11/Senator II Stadium Chairs Senior Seating Layout Engineer - John Wellman AS Architectural Drafting - Ferris State University - Big Rapids, Michigan 26 Years Seating Layout Engineering American Seating Company Country Roads Irwin Seating Company Major Projects Baltimore Ravens- Baltimore, Maryland Cleveland Browns- Cleveland, Ohio Buffalo Bills- Buffalo, New York Phoenix Cardinals- Phoenix, Arizona Toyota Center- Houston, Texas Dallas Spectrum II Arena - Philadelphia, Pennsylvania 18

43 Irwin Seating Company Proposal Virginia Tech # Continued Team Resume Project Accountant - Alice Barkow 16 Years of Experience Responsible for Billing and Accounting activities for Major Projects. Installation Manager - Parts and Service Division- Jared Gunderson 9 years of experience Responsible for the installation subcontractor Responsible for the installation of product per industry standard and specification Major Projects The Forum - Los Angeles, CA Lambeau Field - Green Bay, WI Madison Square Garden, NY, NY Erie County Arena, Erie, PA SMU Moody Coliseum, Dallas, TX 19

44 Irwin Seating Company Proposal Virginia Tech # RFP General Terms and Conditions ATTACHMENT A TERMS AND CONDITIONS Special Terms and Conditions 1. ADVERTISING: In the event a contract is awarded for supplies, equipment, or services resulting from this solicitation, no indication of such sales or services to Virginia Tech will be used in product literature or advertising. The Contractor shall not state in any of the advertising or product literature that the Commonwealth of Virginia or any agency or institution of the Commonwealth has purchased or uses its products or services. 2. AS-BUILT DRAWINGS: The Contractor shall provide Virginia Tech a clean set of reproducible "as built" drawings and wiring diagrams, marked to record all changes made during installation or construction. The Contractor shall also provide Virginia Tech with maintenance manuals, parts lists and a copy of all warranties for all equipment. All "as built" drawings and wiring diagrams, maintenance manuals, parts lists and warranties shall be delivered to Virginia Tech upon completion of the work and prior to final payment. 3. ASBESTOS: Whenever and wherever during the course of performing any work under this contract, the Contractor discovers the presence of asbestos or suspects that asbestos is present, he shall stop the work immediately, secure the area, notify the Building Owner and await positive identification of the suspect material. During the downtime in such a case, the Contractor shall not disturb any surrounding surfaces but shall inform all employees that the suspect material is not to be disturbed, and shall vacate and secure the area until an identification has been made if suspect debris is present. In the event the Contractor is delayed due to the discovery of asbestos or suspected asbestos, then a mutually agreed extension of time to perform the work shall be allowed the Contractor but without additional compensation due to the time extension. 4. AUDIT: The Contractor hereby agrees to retain all books, records, and other documents relative to this contract for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. Virginia Tech, its authorized agents, and/or the State auditors shall have full access and the right to examine any of said materials during said period. 5. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that Virginia Tech shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement. 6. CANCELLATION OF CONTRACT: Virginia Tech reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 60 days written notice to the Contractor. In the event the initial contract period is for more than 12 months, the resulting contract may be terminated by either party, without penalty, after the initial 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the Contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation. 7. COMPLETE INFORMATION: All Offerors shall state manufacturer and product offered, and enclose complete and detailed specifications with proposal for all products offered. Failure to do so may cause proposal to be considered nonresponsive. 8. CONTRACT DOCUMENTS: The contract entered into by the parties shall consist of the Request for Proposal including all modifications thereof, the proposal submitted by the Contractor, the written results of negotiations, the Commonwealth Standard Contract Form, all of which shall be referred to collectively as the Contract Documents. 9. CONTRACTOR/SUBCONTRACTOR LICENSE REQUIREMENT: By my signature on this solicitation, I certify that this firm/individual and/or subcontractor is properly licensed for providing the goods/services specified Contractor Name: Irwin Seating Company License #: Subcontractor Name: Delta Graphic Inc - VA # A Type: Class A Contractor 20

45 Irwin Seating Company Proposal Virginia Tech # CONTRACTOR'S TITLE TO MATERIALS: No materials or supplies for the work shall be purchased by the Contractor or by any Subcontractor subject to any chattel mortgage or under a conditional sales or other agreement by which an interest is retained by the seller. The Contractor warrants that he has clear title to all materials and supplies for which he invoices for payment. 11. DELIVERY NOTIFICATION: Virginia Tech shall be notified no less than twenty-four (24) hours prior to delivery of any items so that personnel may be available to allow access to the building and verify items received. Notification shall be made to: Name: David Chinn, Project Manager, dwc@vt.edu, DELIVERY AND STORAGE: It shall be the responsibility of the Contractor to make all arrangements for delivery, unloading, receiving and storing materials in the building during installation. Virginia Tech will not assume any responsibility for receiving these shipments. Contractor shall check with Virginia Tech and make necessary arrangements for security and storage space in the building during installation. 13. SPECIAL OR PROMOTIONAL DISCOUNTS: The Contractor shall extend any special promotional sale prices or discounts immediately to Virginia Tech during the term of the contract. Such notice shall also advise the duration of the specific sale or discount price. 14. FINAL INSPECTION: At the conclusion of the work, the Contractor shall demonstrate to the authorized owners representatives that the work is fully operational and in compliance with contract specifications and codes. Any deficiencies shall be promptly and permanently corrected by the Contractor at the Contractor's sole expense prior to final acceptance of the work. 15. INSPECTION OF JOB SITE: My signature on this solicitation constitutes certification that I have inspected the job site and am aware of the conditions under which the work must be accomplished. Claims, as a result of failure to inspect the job site, will not be considered by Virginia Tech. 16. INSTALLATION: All items must be assembled and set in place, ready for use. All crating and other debris must be removed from the premises. 17. INSURANCE: By signing and submitting a proposal under this solicitation, the Offeror certifies that if awarded the contract, it will have the following insurance coverages at the time the work commences. Additionally, it will maintain these during the entire term of the contract and that all insurance coverages will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission. During the period of the contract, Virginia Tech reserves the right to require the Contractor to furnish certificates of insurance for the coverage required. INSURANCE COVERAGES AND LIMITS REQUIRED: A. Worker's Compensation - Statutory requirements and benefits. B. Employers Liability - $100, C. General Liability - $500, or as negotiated combined single limit. Virginia Tech and the Commonwealth of Virginia shall be named as an additional insured with respect to goods/services being procured. This coverage is to include Premises/Operations Liability, Products and Completed Operations Coverage, Independent Contractor's Liability, Owner's and Contractor's Protective Liability and Personal Injury Liability. D. Automobile Liability - $500, E. Builders Risk For all renovation and new construction projects under $100,000 Virginia Tech will provide All Risk Builders Risk Insurance. For all renovation contracts, and new construction from $100,000 up to $500,000 the contractor will be required to provide All Risk Builders Risk Insurance in the amount of the contract and name Virginia Tech as additional insured. All insurance verifications of insurance will be through a valid insurance certificate. The contractor agrees to be responsible for, indemnify, defend and hold harmless Virginia Tech, its officers, agents and employees from the payment of all sums of money by reason of any claim against them arising out of any and all occurrences resulting in bodily or mental injury or property damage that may happen to occur in connection with and during the performance of the contract, including but not limited to claims under the Worker's Compensation Act. The contractor agrees that it will, at all times, after the completion of the work, be responsible for, indemnify, defend and hold harmless Virginia Tech, its officers, agents and employees from all liabilities resulting from bodily or mental injury or property damage directly or indirectly arising out of the performance or nonperformance of the contract. 21

46 Irwin Seating Company Proposal Virginia Tech # LEAD: The Contractor is contracted by Virginia Tech to perform work in buildings where lead-containing materials such as lead-based paint may be located. Work performed under this contract may impact these lead materials (for example, during building renovations), but does not include lead abatement or de-leading operations. The Contractor will be informed by Virginia Tech project coordinator/manager of the location of suspect and known lead containing materials in the work area(s) to which the Contractor is assigned. The Contractor shall provide all training and equipment required by 29 CFR for the safe performance of the work. The Contractor may not perform de-leading or lead abatement unless they hold a valid Virginia Lead Contractor license and have been specifically retained to perform this work as a part of the contract. The Contractor shall submit to Virginia Tech Environmental Health and Safety Services (EHSS) Department for review and approval his written Lead Work Plan which outlines work practices, precautions, procedures, and engineering controls to be used during work that disturbs lead prior to commencement of this work. Work will not proceed until the Lead Work Plan has been approved by EHSS. 19. LICENSE TO USE VIRGINIA TECH LICENSED INDICIA: By signing and submitting this bid, the bidder agrees that if it is awarded a purchase order/contract as a result of this solicitation, it will follow the procedures outlined by Virginia Tech s Licensing and Trademarks Administration to become a licensed vendor authorized to use Virginia Tech licensed indicia identified in the solicitation and to follow all procedures for submitting artwork for product for approval prior to producing any product with Virginia Tech indicia. As a licensed vendor, the bidder will be required to pay the university s standard royalty rate for similarly licensed vendors. 20. MAINTENANCE MANUALS: The Contractor shall provide with each piece of equipment an operations and maintenance manual with wiring diagrams, parts list, and a copy of all warranties. 21. MATERIALS CONTAINING ASBESTOS: The offeror shall not incorporate any materials into the work containing asbestos. The offeror shall not incorporate any material known by the offeror to contain a substance known to be hazardous to health when the building is occupied unless specifically approved by Virginia Tech or required by the specifications. If the offeror becomes aware that a material required by the specifications contains asbestos, it shall notify Virginia Tech immediately and shall take no further steps to acquire or install any such material. 22. NOTICES: Any notices to be given by either party to the other pursuant to any contract resulting from this solicitation shall be in writing, hand delivered or mailed to the address of the respective party at the following address: If to Contractor: Attention: Address Shown On RFP Cover Page Name Of Person Signing RFP If to Virginia Tech: Virginia Polytechnic Institute and State University Attn: Mary Seyler, Senior Buyer Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia and Virginia Polytechnic Institute and State University Attn: Mr. Tom Gabbard Athletics Department (MCO502) Jamerson Athletic Center Room Beamer Way Blacksburg, VA PREVENTIVE MAINTENANCE: The Contractor shall provide necessary preventive maintenance, required testing and inspection, calibration and/or other work necessary to maintain the equipment in complete operational condition during the warranty period. 24. PRIME CONTRACTOR RESPONSIBILITIES: The Contractor shall be responsible for completely supervising and directing the work under this contract and all subcontractors that he may utilize, using his best skill and attention. Subcontractors who perform work under this contract shall be responsible to the prime Contractor. The Contractor agrees 22

47 Irwin Seating Company Proposal Virginia Tech # that he is as fully responsible for the acts and omissions of his subcontractors and of persons employed by them as he is for the acts and omissions of his own employees. 25. PRODUCT INFORMATION: The Offeror shall clearly and specifically identify the product being offered and enclose complete and detailed descriptive literature, catalog cuts and specifications with the proposal to enable Virginia Tech to determine if the product offered meets the requirements of the solicitation. 26. REFERENCES: Offerors shall provide a list of at least four (4) references where similar goods and/or services have been provided. Each reference shall include the name of the organization, the complete mailing address, the name of the contact person and telephone number. ORGANIZATION ADDRESS CONTACT PERSON TELEPHONE 1. SEE PAGE 4 of Proposal 4.c for list of References SAFETY: The Contractor bears sole responsibility for the safety of its employees. The Contractor shall take all steps necessary to establish, administer, and enforce safety rules that meet the regulatory requirements of the Virginia Department of Labor and Industry (VDLI) and the Occupational Safety and Health Administration (OSHA). The contractor shall take steps as necessary to protect the safety and health of university employees, students, and visitors during the performance of their work. In addition, the contractor must also provide the university with a written safety program that it intends to follow in pursuing work under this contract. By entering into a contract with Virginia Tech, the contractor and its subcontractors agree to abide by the requirements described in Safety Requirements for Contractors and Subcontractors located on Virginia Tech s Environmental, Health and Safety Services (EHSS) web site at this URL A copy of the publication may also be obtained by contacting EHSS at 540/ No work under this contract will be permitted until the university is assured that the contractor has an adequate safety program in effect. 28. SEVERAL LIABILITY: Virginia Tech will be severally liable to the extent of its purchases made against any contract resulting from this solicitation. Applicable entities described herein will be severally liable to the extent of their purchases made against any contract resulting from this solicitation. 29. SIDEWALK POLICY: Driving on sidewalks is allowed when there is no other way to get a needed vehicle to a designated place or building on campus. The vehicle operator shall be made aware that extreme caution shall be used to operate the vehicle in a way that will not be a hazard or hindrance to pedestrians using the walk. The contractor shall be responsible for any damage to turf and anything that is located adjacent to the walk. Parking an unattended vehicle on a sidewalk is strictly prohibited by State Law. The contractor is allowed to park a vehicle on a sidewalk if there is no other way to perform necessary work. The procedure to obtain a permit to operate a vehicle on sidewalks is the same as for the turf as outlined in Turf Policy. Any vehicle parked illegally on sidewalks shall be subject to ticketing, fines and towing if necessary. 30. SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of Virginia Tech. In the event that the Contractor desires to subcontract some part of the work specified herein, the Contractor shall furnish Virginia Tech the names, qualifications and experience of their proposed subcontractors. The Contractor shall, however, remain fully 23

48 Irwin Seating Company Proposal Virginia Tech # liable and responsible for the work to be done by his subcontractor(s) and shall assure compliance with all requirements of the contract. 31. TURF POLICY: Parking or driving on campus turf or sidewalk is strictly prohibited, except as specifically directed or otherwise allowed by the Physical Plant Grounds Department. In this case, a turf permit must be obtained from Virginia Tech Parking Services and displayed by the vehicle. Turf parking is not allowed under the canopy of any tree on campus. Any vehicle parked illegally on turf or sidewalks shall be subject to ticketing and fines. 32. WARRANTY (COMMERCIAL): The Contractor agrees that the supplies or services furnished under any award resulting from this solicitation shall be covered by the most favorable commercial warranties the contractor gives any customer for such supplies or services and that the rights and remedies provided therein are in addition to and do not limit those available to Virginia Tech by any other clause of this solicitation. A copy of this warranty must be furnished with the proposal. 33. WORK SITE DAMAGES: Any damage to existing utilities, equipment or finished surfaces resulting from the performance of this contract shall be repaired to the Owner's satisfaction at the Contractor's expense. 24

49 Indoor Product Warranty Ref: Irwin Seating Company ("Seller") warrants to the original purchaser ("Buyer") its indoor fixed seating products against defects in material and workmanship from a substantial completion date of January 15, 2015, until the applicable time periods set forth below. Warranty Periods: Component Structural Standards Operating Mechanisms Plastic, Wood and Painted Components Upholstered Components Warranty Period 5 Years 5 Years 5 Years 1 Year Seller at its option will either repair or replace with a comparable product within commercially acceptable standards any product which fails under normal and reasonable use for which the product is intended, provided such failure and written notification of such failure to Seller occurs within the applicable time period set forth above and that Buyer has paid the full project price. Alternatively, Seller may refund the purchase price paid for the returned defective product. Damage or repairs arising from abuse, accident, vandalism, improper installation, or alteration of the product subsequent to sale, shall not be considered to be a defect in material or workmanship. Notwithstanding anything to the contrary herein, this warranty shall include materials and freight for the applicable time period set forth above except Seller shall also pay for labor during the first two years of the warranty period. THIS WARRANTY SHALL BE IN LIEU OF ANY OTHER WARRANTY, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THE OBLIGATION OF ANY SURETY SUPPORTING THIS WARRANTY CEASES ONE YEAR FROM THE DATE OF SHIPMENT. Buyer s sole and exclusive remedy against Seller shall be for the repair or replacement of defective parts as provided herein and no other remedy (including, but not limited to, incidental or consequential damages for lost profits, lost sales, injury to person or property, or any other incidental or consequential loss) shall be available to Buyer. The sole purpose of this exclusive remedy shall be to provide Buyer with free repair and replacement of defective parts in the manner provided herein. This exclusive remedy shall not be deemed to have failed in its essential purpose so long as Seller is willing and able to repair, replace or refund the defective parts in the prescribed manner. Buyer is responsible for regular maintenance of the products. "Regular maintenance" includes tightening of any loose assembly and attaching hardware, replacement of damaged components, cleaning of upholstery and other finishes, inspection of product components (including assembly hardware, moving parts and anchoring devices) and removal of dirt on any powder-coated steel, especially on attaching footplate. This work shall be performed at reasonable intervals based on frequency of use, but at least every six (6) months. Strenuous use requires weekly inspection. All hazards are to be corrected prior to further use. Failure to give notice of any defect within the applicable time period or the failure to perform regular maintenance voids this warranty. This warranty specifically excludes and does not apply to: (a) customers own material and non-standard color or surface finishes; (b) color fading of product; (c) user attached accessories or customer product changes either not installed by Seller or resulting in damage or changes to the product; (d) use of product outside that of normal wear and tear, including neglect, vandalism or misuse; (e) consumable components of products (e.g., light bulbs); or (f) natural variations of parts of products, including, but not limited to color fastness and natural variations in wood. Seller s entire warranty is embodied in this writing, irrespective of any statements made by Seller s salesmen, employees, or agents about Seller s products. Any such statements do not constitute warranties, shall not be relied upon by Buyer, and are not part of this warranty. This writing is a complete and exclusive statement of the terms of Seller s warranty and may not be modified, altered, or amended except in writing and signed by an officer of Seller. IRWIN SEATING COMPANY 25

50 Outdoor Product Warranty Ref: Irwin Seating Company ("Seller") warrants to the original purchaser ("Buyer") its indoor fixed seating products against defects in material and workmanship from a substantial completion date of January 15, 2015, until the applicable time periods set forth below. Warranty Periods: Component Structural Standards Operating Mechanisms Plastic, Wood and Painted Components Upholstered Components Warranty Period 5 Years 5 Years 1 Years 1 Year Seller at its option will either repair or replace with a comparable product within commercially acceptable standards any product which fails under normal and reasonable use for which the product is intended, provided such failure and written notification of such failure to Seller occurs within the applicable time period set forth above and that Buyer has paid the full project price. Alternatively, Seller may refund the purchase price paid for the returned defective product. Damage or repairs arising from abuse, accident, vandalism, improper installation, or alteration of the product subsequent to sale, shall not be considered to be a defect in material or workmanship. Notwithstanding anything to the contrary herein, this warranty shall include materials and freight for the applicable time period set forth above except Seller shall also pay for labor during the first two years of the warranty period. THIS WARRANTY SHALL BE IN LIEU OF ANY OTHER WARRANTY, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THE OBLIGATION OF ANY SURETY SUPPORTING THIS WARRANTY CEASES ONE YEAR FROM THE DATE OF SHIPMENT. Buyer s sole and exclusive remedy against Seller shall be for the repair or replacement of defective parts as provided herein and no other remedy (including, but not limited to, incidental or consequential damages for lost profits, lost sales, injury to person or property, or any other incidental or consequential loss) shall be available to Buyer. The sole purpose of this exclusive remedy shall be to provide Buyer with free repair and replacement of defective parts in the manner provided herein. This exclusive remedy shall not be deemed to have failed in its essential purpose so long as Seller is willing and able to repair, replace or refund the defective parts in the prescribed manner. Buyer is responsible for regular maintenance of the products. "Regular maintenance" includes tightening of any loose assembly and attaching hardware, replacement of damaged components, cleaning of upholstery and other finishes, inspection of product components (including assembly hardware, moving parts and anchoring devices) and removal of dirt on any powder-coated steel, especially on attaching footplate. This work shall be performed at reasonable intervals based on frequency of use, but at least every six (6) months. Strenuous use requires weekly inspection. All hazards are to be corrected prior to further use. Failure to give notice of any defect within the applicable time period or the failure to perform regular maintenance voids this warranty. This warranty specifically excludes and does not apply to: (a) customers own material and non-standard color or surface finishes; (b) color fading of product; (c) user attached accessories or customer product changes either not installed by Seller or resulting in damage or changes to the product; (d) use of product outside that of normal wear and tear, including neglect, vandalism or misuse; (e) consumable components of products (e.g., light bulbs); or (f) natural variations of parts of products, including, but not limited to color fastness and natural variations in wood. Seller s entire warranty is embodied in this writing, irrespective of any statements made by Seller s salesmen, employees, or agents about Seller s products. Any such statements do not constitute warranties, shall not be relied upon by Buyer, and are not part of this warranty. This writing is a complete and exclusive statement of the terms of Seller s warranty and may not be modified, altered, or amended except in writing and signed by an officer of Seller. IRWIN SEATING COMPANY 26

51 ARENA and STADIUM SEATING Irwin Seating Company

52 THE IRWIN DIFFERENCE People, Products & Services For more than 100 years, Irwin Seating Company s sole focus has been on meeting our customers needs for public seating solutions. We achieve this through innovative, thoughtful design, by manufacturing the industry s most durable products, and by providing unmatched service before, during, and after the installation of a project. Everyone at Irwin Seating Company is focused on quality and customer satisfaction. This commitment is what the Irwin Difference is all about and why Irwin Seating is the world s leading supplier of spectator seating solutions. We understand the delicate balance between form and function. Our experience and expertise allows us to offer unique custom specials and value engineered solutions to fit the design criteria and budget for almost any project. We start by listening to the design team to gain an understanding of the project s unique needs. We can provide design consultation for seating layout, sight line studies and recommendations for ADA compliance to insure an unencumbered experience by all. With an unequalled number and variety of chair components, accessories and telescopic solutions, we can provide a coordinated seating package that helps to differentiate ticket levels and speed up change over times. Chesapeake Energy Center - Oklahoma City, Oklahoma Madison Square Garden - New York, New York Talk with your Irwin Seating representative today and experience the Irwin Difference. Yankee Stadium - New York, New York 1 Right: Citrus Bowl - Orlando, Florida

53 TELESCOPIC PLATFORMS Telescopic platform seating continues to be utilized in more venues and in more applications than ever before. At Irwin Seating Company, we remain committed to the markets we serve by developing new and innovative telescopic seating solutions to meet the ever-changing needs of our customers. We do this by truly embracing the voice of the customer process. This commitment and dedication has led us to our latest product developments which include two new seating options; the Prestige Series and Integra chair lines. Each has their own set of unique features and benefits that are sure to stand out from the crowd! We ve also added further enhancements to our telescopic understructure systems, and designed the new IDS power system to ensure smooth, dependable operation. PRESTIGE SERIES NOSE MOUNT SEATING Our telescopic nose mount chairs have always offered unparalleled comfort and design continuity between the fixed seating and telescopic seating. The Prestige system is available with our most popular backs and seats like the No. 91 Millennium back pictured here. The new Prestige Series is designed to assist the operations staff with the industry s first semi-automated nose mount chair system! This unique design incorporates a spring assist system that aids in raising the backs, while dampening the folding motion. Simply activate the chair release mechanism and the backs automatically fold to the stored position. This innovative, patent pending design greatly reduces set-up and take-down times, while placing less physical stress on the crew. PRESTIGE SERIES FORWARD FOLD SEATING Like the Nose Mount system, the Prestige Series Forward Fold chair incorporates the same host of features and benefits into its design, while allowing the entire chair to fold in a more traditional means for storage. Prestige Forward Fold is available on telescopic units with a 14 or greater row rise. The Stackable Riser System or SRS (shown below) features the same forward fold chair design in a lowrise, non-telescopic system. SRS units are typically used in facilities performing changeovers from hockey to basketball. Units are placed in front of the dasher boards to provide premium seating at court level. Once the permanently attached chairs are folded, a forklift is used to stack the units and transport them to a storage area. The next several pages showcase these and many other innovative solutions we offer, and how you too can experience the Irwin Difference! Semi-Automated Chair Release Backs in Folded Position Closed Position Semi-Automated Chair Release Backs in Folded Position Closed Position Wood Arm Polymer Arm Cupholder Arm SRS Units (in use position) SRS Units (being stacked) SRS Units (stored) 3 4 5

54 INTEGRA SEATING ENGINEERED FLEXIBILITY Integra was designed with a spacious sitting area and thoughtful contours to create an attractive, comfortable chair. Integra is available with upholstered pads for additional comfort. The Integra beam mount system sets a new standard for functionality with a choice of manual or semiautomatic chair operation and multiple armrest options. The forward fold mechanism is supplied with a protective dust / debris cover to help reduce clean up times. Spanner Decks Lift-out spanner decks are located Elephant Doors Hydraulically operated elephant Portable Towers Portable or rolling towers are used To address durability Integra has been engineered to meet all standard industry requirements for spectator seating as well as our own rigorous internal testing. Talk with your Irwin Seating representative today and find out if Integra is the right Maximizing capacity and performing quick change-overs between events are critical requirements for today s multi-purpose arenas. Our telescopic products are engineered to meet those requirements while helping to provide patrons with a safe and comfortable experience. in the entrance areas of an arena and connect the precast or fixed platform units providing additional spectator seating. This spanner deck is shown with built-in forklift tubes. doors are another option for entrance areas and allow greater clearance for moving large objects into the arena, while also providing additional seating when in the lowered position. when the section design and shape exceeds the limitations of a telescopic unit, or when a tunnel is required. These are commonly used for player entrances. choice for your facility. Non-Upholstered Integra Padded, Upholstered Integra High Back Tapered / Custom Sections Low Rise Platforms Wall Attached Units Portable Units Airlift System The versatility of many of today s arenas lies in the end Low rise platforms, whether telescopic or demount- Wall attached or recessed sections Portable sections play a vital role Portable units typically utilize a zone seating. Converting from maximum seating capacity able in design can be supplied with as little as 4 row are the backbone of telescopic seat- in creating the flexibility needed to heavy-duty, built-in airlift system to to off-set ice or an end stage concert configuration is criti- rise and are typically used with folding chairs. ing and used in most every configu- reconfigure the seating for differ- raise the portable platform units off cal. We understand this concept and have the expertise to ration and available in either rectan- ent types of events. Portable units the floor. Once the platforms are design a system to fit your exact requirements. gular or tapered sections. can be designed to fit your specific raised the sections can be relocated requirements. by a series of compound swivel casters. Armless Integra Rail-Mount Polymer Arm Rail-Mount Cupholder Arm 6 7 8

55 UNDERSTRUCTURE & INTEGRAL DRIVE SYSTEM OPTIONS & ACCESSORIES Alignment System Infinity Seat Module Intermediate Steps End Curtain Nylon Glides Irwin Seating offers two telescopic understructure systems to choose from, the Model 4500 and Model Both deliver the solid foundation required for today s heavy use facilities, and include the same operational advantages (see details). Each model is available with all seating options, with the exception of the Prestige Series seating, which requires the Model To learn more about which model is right for your facility, contact your Irwin Seating Company representative today. Deck Support Roller Smart Rail Aluminum Rails Rail Carts Our power operated telescopic systems use a heavy-duty Integral Drive System (IDS) that applies the operating forces directly to the first row of Video & ADA Platforms Stair Units Gap Closures the understructure. This unique design creates reliable, consistent operation. IDS is also available with an optional steerable system that lets the operator make corrections when opening the unit up. Larger systems, individually operated sections and tapered section include a dual motor design (see inset) to ensure smooth operation and proper alignment. The IDS System is available in 208/480V 3-phase or 120V single phase, U.L. Listed system. Panelam Decking Aluminum Decking Carpeted Decking 9 10

56 INTEGRA & SOLARA Integra and Solara are rail mount chairs designed specifically for sporting venues. Integra models utilize a cast aluminium support structure while Solara s is formed from glass-filled polyamide for complete corrosion resistance. Both Integra and Solara are available with rail mount armrests and aisle end panels. Solara is also available with integral polyamide armrests. Both models are available for floor or riser mounting and the aluminum rail can be formed to a radius to bridge concrete breaks and sections Integra No. 215 non-upholstered back and No. 215 non-upholstered seat No. 5 armless aisle end treatment No. 15 armless center treatment Riser mount, number & letter plates Solara No. 115 non-upholstered back and No. 115 non-upholstered seat No. 5 armless aisle end treatment No. 15 armless center treatment Number & letter plates Solara Integra No. 225 semi-upholstered back and No. 225 semi-upholstered seat No. 70 aisle end panel No. 40 rail mount armrest LED aisle light, number & letter plates No. 115 non-upholstered back and No. 115 non-upholstered seat No. 70 aisle end panel with screen printed logo plate No. 25 single integral center arm treatment Number & letter plates Rear mount cupholder Galvanized stanchions 11 U.S. Airways Center Phoenix, Arizona Verizon Wireless Arena Mankato, Minnesota University of Tennessee Chatanooga McKenzie Arena Chatanooga, Tennessee Duke University, Wallace Wade Stadium Durham, North Carolina Citrus Bowl Orlando, Florida Churchill Downs Louisville, Kentucky 12

57 PATRIOT Patriot chairs feature blow molded polymer backs and steel standards. Patriot backs are available with an upholstered pad and can be used with an ergonomic blow molded seat on the No. 30 platform or the No. 12 seat on the No. 8 chair platform Patriot Padded, semi-upholstered back with a 32 nominal height Padded, semi-upholstered seat with patented cam-driven seat lift mechanism No. 36 aisle end panel with laminate surfaced armrest No. 30 steel chair platform with polymer center armrests Patriot Ergonomically designed polymer back with a 32 nominal height Ergonomically designed seat with patented cam-driven seat lift mechanism and a waterfall front for extra comfort No. 00 open aisle end standard No. 30 steel chair platform (riser mounted) Polymer armrests, row letter and large chair number plates Patriot Ergonomically designed polymer back with a 32 nominal height No. 12 seat with serpentine spring substrate No. 8 open aisle end standard No. 8 steel chair platform with polymer armrests Row letter and seat number plates, 5-1/4 screen printed logo 13 BC Place Vancouver, British Columbia Garden of Champions Indian Wells, California Southern Methodist University Moody Coliseum Dallas, Texas Georgia Tech University McCamish Pavilion Atlanta, Georgia Auburn University, Auburn Arena Auburn, Alabama Saint Louis University, Chaifetz Arena St. Louis, Missouri 14

58 CENTURION Like the Patriot, the Centurion features a blow molded polymer back and seat for use on our No. 45 cast iron chair platform. The No. 12 seat is often used for club areas. Aisle end standards can be provided with 5-1/4 screen printed logo plates or integral cast logos Centurion Padded, semi-upholstered back No. 46 padded, semi-upholstered seat No. 35 aisle end standard No. 45 cast iron chair platform with integral armrests Row letter and large chair number plates Centurion Polymer back with a 32 nominal height Ergonomically designed seat with patented cam-driven seat lift mechanism and a waterfall front for extra comfort No. 35 aisle end standard with 5-1/4 screen printed logo No. 45 cast iron chair platform with integral armrests Row letter and large chair number plates Centurion Polymer back with a 32 nominal height No. 12 seat with patented cam-driven seat lift mechanism No. 35 aisle end standard No. 45 cast iron chair platform with integral armrests Row letter and large chair number plates Lucas Oil Stadium Indianapolis, Indiana University of Phoenix Stadium Phoenix, Arizona University of Alabama Coleman Coliseum Tuscaloosa, Alabama Yankee Stadium New York, New York University of Minnesota TCF Bank Stadium Minneapolis, Minnesota Baylor University, McLane Stadium Waco, Texas 15 16

59 SENATOR A nostalgic design reminiscent of some of the great old ball parks of yesteryear. The Senator is provided with cast iron standards and blow molded polymer backs and seats. The Senator has a nominal back height of 32 and standards can be provided with screen printed or integral cast logos Senator Polymer slat back with a 31 nominal height and wood grain texturing No. 12 seat with patented cam-driven seat lift mechanism No. 35 aisle end standard with 5-1/4 screen No. 35 cast iron chair platform with integral armrests Row letter and seat number plates Senator Senator Ergonomically designed seat with patented cam-driven seat lift mechanism and a waterfall front for extra comfort No. 35 aisle end standard with beveled row letter plate No. 45 cast iron chair platform with integral armrests Row letter and chair number plates No. 12 seat with patented cam-driven seat lift mechanism No. 35 aisle end standard No. 45 cast iron chair platform with integral armrests Row letter and chair number plates 17 Citi Field New York, New York Target Field Minneapolis, Minnesota Target Field Minneapolis, Minnesota Southwest University Park El Paso, Texas 5/3 Ballpark Grand Rapids, Michigan University of South Carolina Softball Stadium Columbia, South Carolina 18

60 CITATION The Citation is a versatile and durable chair that can be used indoors for both fixed and telescopic spectator seating or outdoors in a club section. The back is available with a tufted cover and an optional lumbar support structure for added comfort. Citation has a nominal back height of Citation Polymer rear back panel No. 12 seat with ergo cushion assembly No. 00 open aisle panel with LED aisle lights No. 4 chair platform with comfort curved polymer armrests Row letter and seat number plates Citation Polymer rear back panel No. 12 seat with ergo cushion assembly No. 20 cast iron aisle panel with 5-1/4 screen printed logo plate and LED aisle lights No. 4 chair platform with comfort curved polymer armrests and cupholder attachment Row letter and seat number plates Citation Polymer rear back panel with No. 12 seat with ergo cushion assembly No. 18 cast iron aisle panel with 5-1/4 screen printed logo plate No. 12 cast iron chair platform with cupholder armrests and outdoor treatment Row letter and seat number plates 19 Tulane University, Yulman Stadium New Orleans, Louisiana Florida State University Tucker Civic Center Tallahassee, Florida University of Michigan, Crisler Center Ann Arbor, Michigan Lucas Oil Stadium Indianapolis, Indiana Yankee Stadium New York, New York University of Oregon Matthew Knight Arena Eugene, Oregon 20

61 MILLENNIUM Like the Citation, the popular Millennium back was refined in 2012 with a coordinating rear panel. It is available for indoor or outdoor use and can be provided with our innovative lumbar support system and tufted covers for a more refined appearance. Nominal back height for the Millennium is Millennium Polymer rear back panel No. 12 seat with ergo cushion assembly No. 18 cast iron aisle panel with 5-1/4 screen printed logo No. 12 cast iron chair platform with blow mold armrests and outdoor treatment Row letter and seat number plates Millennium Polymer rear back panel with an optional tufted cover No. 12 seat with loge cushion assembly No. 00 open aisle panel No. 4 chair platform with comfort curved wood armrests Row letter and seat number plates Millennium Polymer rear back panel No. 12 seat with ergo cushion assembly No. 20 cast iron aisle end panel with integral cast logo No. 4 chair platform with comfort curved polymer armrests Row letter and seat number plates Amway Center Orlando, Florida Consol Energy Center Pittsburgh, Pennsylvania KFC YUM! Center Louisville, Kentucky Texas Christian University Amon Carter Stadium Fort Worth, Texas O2 Arena London, England University of Southern California Galen Center Los Angeles, California 21 22

62 MARQUEE Marquee backs feature an ergonomic, compound curved structure and 36 nominal back height for exceptional comfort. The No. 52 back is veneer surfaced, the No. 53 is fully upholstered, and the No. 51 is supplied with a polymer back panel. This model is often specified for use in suite or club areas Marquee Polymer rear panel with a tufted cover No. 12 seat with ergo cushion assembly No. 18 cast iron aisle standard with 5-1/4 screen printed logo plate No. 12 chair platform with cupholder armrests Outdoor finish preparation and marine grade vinyl Marquee Wood rear panel with a tufted cover over 2 foam and a 36 nominal height No. 12 seat with ergo cushion assembly No. 66 veneer surfaced aisle end standard with block from No. 4 chair platform with comfort curved maple armrests Row letter and seat number plates Marquee Polymer rear panel with a tufted cover No. 12 seat with ergo cushion assembly No. 10 enclosed aisle standard with laminate insert panel and 5-1/4 screen printed logo plate No. 4 chair platform with comfort curved polymer armrests and cupholders Row letter and seat number plates Marquee Polymer rear panel with a tufted cover No. 12 seat with ergo cushion assembly No. 10 enclosed aisle standard with veneer insert panel, 2 screen printed logo plate and concealed LED aisle light No. 4 chair platform with comfort curved maple armrests, cupholders and drink table Row letter and seat number plates Georgia Tech University McCamish Pavilion Atlanta Georgia Time-Warner Cable Arena Charlotte, North Carolina University of Houston TDECU Stadium Houston, Texas Amway Center Orlando, Florida Madison Square Garden New York, New York Lucas Oil Stadium Indianapolis, Indiana 23 24

63 SIGNATURE Signature chairs are highly customizable with backs available in three heights and multiple tailoring options. Signature backs can be used with our rocker platform for the ultimate in suite seating or outdoors on the No. 12 cast iron platform Signature Polymer rear panel with a 38 nominal height No. 12 seat with ergo cushion assembly No. 18 cast iron aisle standard with 5-1/4 screen printed logo plate No. 12 chair platform with cupholder armrests Row letter and seat number plates Signature Polymer rear panel with a 44 nominal height No. 12 seat with ergo cushion assembly No. 17 veneer surfaced aisle end standard with block front No. 4 chair platform with comfort curved maple armrests, cupholder attachments and custom drink table Row letter and seat number plates Spectrum Prism Recliner 44 back height Stationary seat with extra thick loge cushion Padded, upholstered cupholder armrests Quiet, reliable power operation of the heavy-duty recliner mechanism 25 Amalie Arena Tampa, Florida Lucas Oil Stadium Indianapolis, Indiana Consol Energy Center Pittsburgh, Pennsylvania University of Tennessee Thompson-Boling Arena Knoxville, Tennessee Target Field Minneapolis, Minnesota Yankee Stadium New York, New York 26

64 FILM ROOM SEATING Function and comfort are important aspects in any classroom environment or students become distracted and the instruction can be lost. To help keep focus where it needs to be and accommodate today s athletes we have designed a chair that is deeper, wider and taller than the average auditorium chair. OPTIONS & ACCESSORIES It s often said details are what distinguish one project from another, so we offer a wide array of accessories designed specifically to help add those final touches of function, comfort and beauty. Embroidered Logo Low Voltage LED Aisle Light No ADA Aisle Standard Blow Molded Logo Concealed Low Voltage LED Aisle Light No ADA Aisle Standard Signature Polymer rear panel with a pleated cover over 3 foam and a 41 nominal height No. 12 seat with ergo cushion assembly Veneer surfaced aisle end standard with team logo inset into the panel No. 149 chair platform with solid wood armrests and self storing writing tablets Integral Cast Logo Visually Redirected Standards Movable Base Kansas State University Varnier Football Complex Manhattan, Kansas University of Tennessee Knoxville, Tennessee Miami Dolphins Film Room Davie, Florida Screen Printed Logo Rear Mount Cupholder Senator / Centurion Snap-On Cupholder 27 28

65 Dedicating ourselves to customer satisfaction, employee well being, and profitable growth. Seating Division 3251 Fruit Ridge Ave. NW Grand Rapids, MI Phone: Fax: Telescopic Division 610 East Cumberland Road Altamont, IL Phone: Fax: Irwin Seating Company is proud to print this brochure on Forest Stewardship Council certified paper. FSC certification ensures that the paper used here contains fiber from well-managed and responsibly harvested forests that meet strict environmental and socioeconomic standards. Printed in USA 2015 Irwin Seating Company, Grand Rapids, Michigan

66 SEATING SERVICES Irwin Seating Company

67 THE IRWIN DIFFERENCE For more than 100 years, Irwin Seating Company s sole focus has been on meeting our customers needs for public seating solutions. We recognize the importance of product uptime and understand that seating systems must be safe, reliable, easy to operate & maintain, while being stylish and comfortable for the audience. The ability to increase productivity, extend product performance, and reduce life cycle costs is essential to meeting the heavy demands of the spectator seating industry. Reliable: Rely on your system to operate as expected. A well-tuned seating system will perform consistently over time, giving you the confidence that it will be ready when you need it. U.S. Airways Center - Phoenix, Arizona Efficient: Maximizing capacity and performing quick changeovers between events are critical requirements for today s high tech, multipurpose buildings. A staff properly trained on the operation and maintenance of the telescopic seating system will help make event transitions fast and efficient when speed counts. Cost Effective: A full service package of preventive and predictive maintenance will lower overall maintenance and operation costs while avoiding downtime. Extend the long-term value of your investment by controlling the total cost of ownership and get more for your money. Tully Gym, Florida State University - Tallahassee, Florida Irwin Seating Company s factory trained technicians have the expertise needed to help you get the most out of your seating system. From inspections to emergency repairs, we re the best in the industry to service your seating. Backed by more than 100 years of industry experience, there s nobody better. Lucas Oil Stadium - Indianapolis, Indiana

68 CODE COMPLIANCE Safety: When seating system components are loose, worn, damaged, or just not functioning properly, problems can occur. Gain peace of mind with a Service Agreement. We partner with you to ensure inspections, maintenance, and repairs are completed timely and accurately to help keep your patrons and employees safe. ICC 300: The International Code Council Standard (ICC 300) establishes minimum requirements to maintain folding and telescopic seating in good repair and structurally sound with all components or fasteners in proper working condition. It calls for annual inspection and maintenance of new and existing installations to be provided by the owner. Inspections: After new installation and construction Yearly inspection of existing seating Must be performed by a qualified individual certified by the manufacturer Owner responsible to provide inspection certification; as required by local authority The application of this code is consistent across all major standard authorities. International Code Council Code Compliance Areas Standard Agency Inspections Guardrails Openings U.S. Consumer Product Safety Commission International Building Code International Property Maintenance Code National Fire Protection Association

69 Dedicated Customer Service Support Irwin Seating Company is committed to providing comprehensive product support over the life of your seating. Our experienced and responsive professionals will ensure a great customer experience. Trained parts specialists Technical service experts Over 100 years of industry experience Total customer satisfaction in our number one priority! Preventive Maintenance and Repairs Detect and correct potential failures before they occur. Our highly trained technicians will help you properly maintain your seating equipment with regularly planned maintenance to achieve maximum system life, reduce equipment downtime and lower total maintenance costs. Genuine OEM parts Timely and accurate repairs Budgeted maintenance expenses Annual preventive maintenance check-up Optimize system performance Full Service Inspections A complete system assessment performed regularly is essential to maintaining your seating without any surprises. From inspections to emergency repairs, we re the best in the industry to service your fixed and telescopic seating. Keep your folding and telescopic seating equipment current to the International Code Council Standard (ICC 300) with an annual full service inspection. Factory trained and certified technicians Comprehensive telescopic or fixed seating examination Detailed findings report Repair and service recommendations Evaluation of spare parts inventory for replenishment Annual benchmark for predictive maintenance partsandservices@irwinseating.com

70 Training & Live Changeover Support Irwin Seating Company s factory trained technicians have the expertise needed to help you get the most out of your seating system. Get hands-on training, tips from the experts, and industry lessons-learned in a live training environment at your facility. Keep your conversion staff current with procedures to transition between events smoothly. Factory certified instructors Custom tailored programs Maintenance best practices Maximize safety and changeover efficiency Service Agreements Irwin Seating Company can customize a package of services to meet the specific requirements for fixed and telescopic seating at your facility. Whether your focus is assurance, performance, or uptime, we partner with you to provide comprehensive product lifecycle support. We offer multi-year options along with discounts on parts and repairs to help fit your budget. Annual inspection to evaluate seating condition Live changeover support for faster event transition Annual PM check-up to service all wear and tear components Maintenance and repairs to optimize performance On-site training to improve seating system operation Technical support from factory trained experts Care Support Repair LifeCycle Seating Services Train Inspect Maintain Parts & Accessories Proper performance, trouble free operation and longevity are all enhanced when a system is maintained with original parts. Keep your seating up to date and looking good year after year with Irwin Seating Company s full line of product solutions. High-quality, genuine OEM replacement parts Irwin-approved cleaning and care products Telescopic power upgrade kits and Smart Rails that lock in place for aisle safety Cup holders, aisle lights, and touch-up spray paint Number and letter tags, logo disks, and custom products Individual chair or row covers Wide variety of options to modernize seating MY - IRWIN ( )

71 Dedicating ourselves to customer satisfaction, employee well-being, and profitable growth. Parts & Services Division 3251 Fruit Ridge Ave. NW Grand Rapids, MI Phone: Fax: Printed in USA 2014 Irwin Seating Company, Grand Rapids, Michigan

72 CONTRACT VTG ATTACHMENT 1 1. Virginia Tech Question: As referenced in the RFP, besides considering an award specifically for the Cassell Coliseum seating project, Virginia Tech wishes to establish a separate term contract for services and products your firm can provide. This term contract will service potential future projects university-wide and separate from the Cassell Coliseum project. The resulting term contract will be a cooperative contract which other government entities including Commonwealth of Virginia Higher Education agencies (VASCUPP members, may wish to access. Regarding establishing a pricing schedule for use within the term contract, and understanding that the term of the resulting contract will be one year with four (4) one year renewals, please indicate if the products provided in your proposal and the pricing listed would be honored in the first year of the contract as well as the first renewal term (two complete years from award). Irwin Seating Company Response: Yes, agree. 2. Virginia Tech Question: Following the first two terms of an awarded term contract, would Irwin Seating agree to limit price increases to only the increase in the Consumer Price Index, CPI-W, with the All Items category for the latest twelve (12) months for which statistics are available at the time of renewal or 3 percent, whichever is less? Irwin Seating Company Response: Yes, agree. 3. Virginia Tech Question: For other products and services not noted specifically in your proposal, please provide a pricing schedule that would applicable. PLEASE NOTE: Virginia Tech is precluded by law from entering into a contract that contains a cost plus a percentage of cost price arrangement. Irwin Seating Company Response: We offer a 50% discount off List Price 4. Virginia Tech Question: Does Irwin Seating agree to provide monthly invoices with payment due thirty (30) days after receipt of invoice or goods/services, whichever is later? Irwin Seating Company Response: Yes

73 5. Virginia Tech Question: Do you agree that the initial contract period shall be one year? Irwin Seating Company Response: Yes 6. Virginia Tech Question: Upon completion of the initial contract period, does Irwin Seating agree that the contract may be renewed by Virginia Tech upon written agreement of both parties for four (4) one year periods, under the terms of the current contact? Irwin Seating Company Response: Yes, agree. 7. Virginia Tech Question: Will Irwin Seating agree to participate in the Wells One AP Control Payment System? Information regarding this preferred payment method of the university can be found at the following website: Irwin Seating Company Response: No. Irwin Seating Company has $5,000 limit on credit card transactions. 8. Virginia Tech Question: For products and services provided to the University by Irwin Seating, please describe your quickest turn-around time if emergency repair services are required. Irwin Seating Company Response: 48 Hours. We also have local field partners that could get to Virginia Tech earlier if required. 9. Virginia Tech Question: Will Irwin Seating be able to handle increased volumes of business and/or provide service to additional departments during the contract understanding the resulting contract will be a cooperative contract available to other government entities? Irwin Seating Company Response Yes

74 10. Virginia Tech Question: If awarded a term contract, will you agree to work with each user department or each individual agency as the situation may be before Irwin Seating provides service so issues such as pickup/delivery times and days and service requirements may be addressed? Irwin Seating Company Response: Yes 11. Virginia Tech Question: Please comment on your willingness to register and participate in the eva internet procurement solution described in the terms and conditions of the RFP. Please indicate that all pricing for products and services in your proposal and pricing schedule are inclusive of all applicable eva system transaction fees? (eva vendor fees can be found on website noted above). Irwin Seating Company Response: We are already signed up with eva. All proposed pricing includes eva fees. 12. Virginia Tech Question: Do you acknowledge, agree and understand that Virginia Tech cannot guarantee a minimum amount of business if a term contract is awarded to your company? Irwin Seating Company Response: Yes 13. Virginia Tech Question: Does Irwin Seating acknowledge, agree, and understand that the terms and conditions of the RFP shall govern the contract if a term contract is awarded to your company? Iriwn Seating Company Response: Yes

75 14. Virginia Tech Question: For purposes of interacting with HokieMart, Virginia Tech s e-procurement solution, please identify the person (name, phone number, address, etc.) in your company that will serve as liaison for a) e-commerce, b) accounts receivable, c) emergency orders. Irwin Seating Company Response: Fred Hannapel, Iriwn Seating Company, Tel: , fred.hannapel@irwinseating.com Questions 15 though 19 and responses are specific to Cassell Coliseum Seating Project: 15. Virginia Tech Question: Please provide your best and final pricing based on the product provided to the University during the installed demo(s) within the Coliseum for six sections of seating. Include a complete detail of your best and final pricing proposal including total number of seats based upon the measurements taken for six sections of seating replacement, and Roxy Memo 1730-A2 Virginia Tech Maroon upholstery. Irwin Seating Company Response: See attached Proposal (Exhibit A) Layout options: 18 chair per row - 1,404 chairs 17 chairs per row 1,326 chairs 16. Virginia Tech Question: Indicate Irwin s ability to initiate the Cassell project immediately following commencement in May, Proposed project dates remain consistent with those provided within the RFP. Irwin Seating Company Response: Irwin Seating Company will remove existing seating immediately after commencement in May. Installation to follow depending on finish schedule of floor. 17. Virginia Tech Question: Indicate Irwin s ability to provide a seating manifest within thirty (30) days of award for the purpose of planning for the sale of the seats for the basketball season.

76 Irwin Seating Company Response: Upon receipt of Virginia Tech order, Irwin Seating Company will supply drawing in 3 weeks for client approval. 18. Virginia Tech Question: Indicate Irwin s ability and approach to provide for replacement/added stock and hardware for quick repair of seats between venue events by athletic facilities staff. Irwin Seating Company Response: 1% spares included in proposal. 19. Virginia Tech Question: Indicate Irwin s ability to assist with the disposition of current seats from Cassell Coliseum to include mounting of seats in pairs for sale to current Virginia Tech Athletics season ticket holders or other supporters of the program. Irwin Seating Company Response: Irwin Seating Company will not be responsible for this work. Universal Equipment will be put in touch with Virginia Tech Athletics to provide this service as they have on other projects.

77 EXHIBIT A Seating Proposal Solara Chairs DATE: Monday, September 19, REFERENCE: Virginia Tech - Cassell Coliseum RFP # Blacksburg, VA We are pleased to offer the following proposal for Irwin Seating model: Solara Chairs: QTY DESCRIPTION Colu ~ B Solara plastic back. (short or tall version) ## 115S Solara plastic seat. ## 1 Solara / Integra rail system platform. ## 1322 Single integrated plastic armrest. ## E Solara integrated end arm. ## 1322 Single integrated plastic armrest. ## Riser mount for Solara / Integra. ## 156 Integra / Solara number plates - black w/ white letters. ## 1400 Integra / Solara number plates - black w/ white letters. ## 1400 Hilti anchor ## 1 Irwin standard powder coat. f 1 Irwin standard plastic on seat component. ## 1 Irwin standard plastic on back component. ## 1% spare parts % sales tax on materials. ## Indoor PRICE: $ Delivered and Installed per chair Solara PRICING BASED ON SHIPMENT IN 2017 Colu Column2 ALTERNATE NET ADDS / DEDUCTS Column4 Column5 QTY DESCRIPTION NET EXTENDED ## ALTERNATE Upholstered and padded Solara plastic 135 back & 135 seat. $ Per Chair ## ALTERNATE 70E Solara panel end with 5 1/4" Logo. $ 4.50 Per Chair ## ALTERNATE Rear-mount Cupholder: (recommend a mock-up before purchase as spacing is tight) $ 7.65 Per Chair Solara 70E Logo End Rear-mount Cupholder 5