Procurement Plan São Tomé and Príncipe: Adaptation to Climate Change Project (P111669; GEF PMIS 4018)

Transcription

1 Public Disclosure Authorized Public Disclosure Authorized Plan São Tomé and Príncipe: Adaptation to Climate Change Project (P111669; GEF PMIS 4018) I. General 1. Project information: The project aims to increase the adaptive capacity of vulnerable coastal communities in S. Tome and Principe to the adverse impacts of climate variability and change. 2. Country: São Tomé and Príncipe 3. Borrower: Democratic Republic of São Tomé and Príncipe 4. Project Name: Adaptation to Climate Change Project 5. Loan/Credit No. P111669/GEF PMIS Project Implementing Agency: Ministry of Public Works and Natural Resources, Directorate General of Environment (through a Project Coordinating Unit, PCU) 7. Bank s approval Date of the procurement Plan Original: April 25, 2011;Revised: April 27, 2012, April 09 ; ; July 4,, December 8,, 22 august, 8. Date of General Notice: May 16, Period covered by this Plan: March to December 31, II. Goods and Works and non-consulting services. Public Disclosure Authorized Public Disclosure Authorized 1. Prior Review Threshold: Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for. Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Specialist / Accredited Staff based on the assessment of the implementing agency s capacity. The values below reflect the new procurement thresholds for São Tomé and Príncipe. Method Prior Review Threshold Comments 1. ICB and LIB (Goods) > 500,000 All 2. NCB (Goods) 250,000 <500,000 All 3. NCB (Goods) < 250,000 None (post review) 4. Shopping (Goods) < 50,000 None (post review) 5. Direct Contracting (Goods) All values All 6. ICB (Works) > 3,000,000 All 7. NCB (Works) 500,000<3,000,000 All 8. NCB (Works) <500,000 None (post review) 9 Three (03) Quotations (Works) <50,000 None (post review) 10. Direct Contracting (Works) All values All 2. Pre-qualification. N/A. 3. Proposed Procedures for CDD Components (as per paragraph of the Guidelines: Pilot adaptation works under Component 2(b) ii, estimated at a cumulative total of US$310,000 would be procured under Community Participation procedures and is detailed in the procurement chapter of the Project Operation Manual.

2 4. Reference to (if any) Project Operational/ Manual: The Project Operational Manual (including ) was prepared and is being used. The Chapter of the Manual was conditionally approved by the Bank on 23, Procedures related to community participation were approved on January 14,. 5. Any Other Special Arrangements: N/A 6. Packages with Methods and Time Schedule Ref. No. GOODS 17/PAMCZC/G / 18/PAMCZC/G / /PAMCZC/G /2015 Contract (Description) Cost (USD) Method Review by Bank (Prior / Post) Expected Bid-Opening Date Materials to mark artisanal canoes 2, Shopping Post December Purchase of equipments to support fisheries 86, Shopping Post March 2015 and December 2015 Comments It was paid through operating costs Two contracts Purchase of lightening detector 300,000,00 LIB Prior February 2015 Dropped 20/PAMCZC/G / 21/PAMCZC/G / 22/PAMCZC/G / 06a/PAMCZC/ G/ 07/PAMCZC/G 8a/PAMCZC/G / 09a/PAMCZC/ G/ 10a/PAMCZC/ G/ Office Equipment 55, Shopping Post Purchase of equipments to support fisheries 100, Shopping Post Office Furnishings 15, Mobile phone covers 6, Purchase of fishery equipments 13, Shopping Post Shopping Post Shopping Post February Purchase of equipments to support fisheries 36, Shopping Prior GPS 14, Shopping Post Radar detectors 10, Shopping Post 11/PAMCZC/G Meteorological Marine Station 458, LIB Prior 13/PAMCZC/G / 14/PAMCZC/G / 14/PAMCZC/G / Studio Equipment for Preparation and Dissemination of Weather Forecasts Life saving and search and rescue equipment for Autonomous Region of Principe Network Server, Data Link and Computers 114,710 Shopping Post 3, Shopping Post November ,00 Shopping Post April 4 Lots (Netwark server and data link/computer for Safety at Sea (Crowdsourcing)/ Computer for Meteorological Data ing/ Computer for Preparation of Weather Reports) Dropped replaced by 16/PAMCZC/G/

3 16/PAMCZC/G / 01/PAMCZC/G 02/PAMCZC/G 03/PAMCZC/G 04/PAMCZC/G /PAMCZC/G /PAMCZC/G 08/PAMCZC/G 09/PAMCZC/G 10/PAMCZC/G 13/PAMCZC/G / 15/PAMCZC/G / Computer for pilot the communication system sms by frontline sms in fishing communities 8, Shopping Post Vehicles 28, Shopping Post Office Equipment 12, Shopping Post Office Furnishings 6, Shopping Post Air conditioner 3, shopping post Vehicles MARAPA 35, Shopping Post Mobile Phone Covers 8, March 2012 March May 2012 May 2012 Shopping Post May 2012 Purchase of equipments 84, Shopping Prior to support fisheries GPS 6, Shopping Post Radar Detectors 18, May 2012 May 2012 Shopping Post May 2012 Doppler Weather Radar LIB 800, Prior GSM Network 90, NCB Prior 14/PAMCZC/G / Network Server, Data Link and Computers 35, Shopping Post July July July 8.903,39 USD This replaced 14/PAMCZC/G/ Network Server, Data Link and Computers 4 Lots (, Life Vests, Emergency Flares,, Rain Coats, First Aid Kits) Dropped. Replaced by 19/PAMCZC/G/2015 Dropped (Government provided through alternative source) Replaced by 16/PAMCZC/G/ WORKS 01/PAMCZC/ W/ ADENDA 02/PAMCZC/ W/ 04/PAMCZC/ W/ 05/PAMCZC/ W/ 06/PAMCZC/ W/ Coastal Protection Works: Beach protection and river bed dredging and embankment (Ribeira Afonso) Coastal Protection Works: Beach replenishment, River bed dredging and embankment stabilization and drainage: Malanza River bed dredging, landfilling, and possibly beach replenishment: Praia Burra Works for support of meteorological marine station 26, Completion of works opening the safe expansion zone in Praia Burra 15, SSS Prior December Contract modification ; Dropped 374, NCB Post January , NCB Post January 2015 Quotation (Works) Post December,April 2015 and June , NCB Post October This contract has two addenda 01/PAMCZC/ W/ Coastal Protection Works: Beach protection and river bed dredging and embankment (Ribeira Afonso) 304, NCB Prior august

4 03/PAMCZC/ W/ Coastal Protection Works: Beach protection and River bed dredging and embankment and large drainage: (Sta Catarina) 329, NCB Prior august 04/PAMCZC/ W/ River bed dredging and embankment and large drainage: Sundy 117, NCB Post June Dropped. Replaced by 04/PAMCZC/W/ (Praia Burra) III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. QCBS/Least Cost Selection (Firms) > 100,000 All 2. Selection Based on Consultants Qualification <100,000 First two contracts 3. QCBS/QBS/FBS/Least Cost Selection <100,000 None (Post Review) 3. Single Source (Firms) All values 4. Individual Consultants >50,000 <50, Individual Consultants (SSS) All values All The values above reflect the new procurement thresholds for São Tomé and Príncipe. All Project Unit Staff only Others None (Post Review) 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $100,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: N/A 4. Consultancy Assignments with Selection Methods and Time Schedule Review Expected Description of Selection by Bank Proposals Assignment Cost Method (Prior / Submission Post) Date Ref. No. 15/PAMCZC/C/2015 Project Evaluation 15, IC Post November 2015 Comments 26/PAMCZ/C/ Supervision works in Malanza and Praia Burra 20, IC Post February /PAMCZC/C/2015 External Audits 16, LCS Post January 28/PAMCZC/C/ Supervision works in R. Afonso and Sta Catarina 6, SSS Prior November Includes External audits for 2015 and. Already hired

5 29/PAMCZC/C/ 30/PAMCZC/C/ 31/PAMCZC/C/ 32/PAMCZC/C/ 33/PAMCZC/C/ Survey of the technical needs for TV Studio Installation of a system of SMS communication through frontline Expert on system Lightening Detection Performing diagnosis of the situation of coastal areas Update of the environmental and social management plan 1, IC Post November 1, IC Post November 40, IC Post December 12, IC Post December 20, SSS Prior 34/PAMCZC/C/ Sociologist 6, SSS Prior August/ Dropped Ongoing You will have to be framed with the coastal development plan 02b/PAMCZC/C/ a/PAMCZC/C/ /PAMCZC/C/ /PAMCZC/C/ a/PAMCZC/C/ a/PAMCZC/C/201 2 External Audits 19,840 SSS Prior April 2015, for audit of second addendum External Audits 16, SSS Prior October, for audit of first addendum 22, SSS Prior Financial 22, SSS Prior management National Expert 14, SSS Prior March for Early Warning and Safety Sea Training and 35, SSS Prior April Sensitization of Target Fishers 11/PAMCZC/C/ International Safety at Sea Expert 35, IC Post 17/PAMCZC/C/ Study to identify area for dredging sand for beach replenishment 18/PAMCZC/C/ Detailed Engineering Design of Flood Protection Works 20/PAMCZC/C/ Social Study for Praia Burra community Preparation of decree for use of 21/PAMCZC/ minimum standards of safety at sea equipment 22/PAMCZC/C/2011 addenda 23/PAMCZC/C/2011 addenda 24/PAMCZC/C/ addenda 25/PAMCZ/ 01/PAMCZC/C Financial management National Expert for Early Warning and Safety Sea Supervision works in R. Afonso and Sta Catarina 56, IC Prior 33, IC Post 5, IC Post August/Septe mber 2, IC Post 22, SSS Prior 22, SSS Prior 14, SSS Prior 13,500,00 SSS Prior February Extension of Geomorphologica l Study to 101, Single April 2012 (Praia Burra and Malanza) This activity will be complemented by a workshop for validation of the draft decree, signaled below Single Source contract with UNESCO-IHE/DELTARES

6 Malanza and Sundy Source Prior 02/PAMCZC/C External Audits 14, LCS Prior April 2012, audit for a/PAMCZC/C/ b/PAMCZC/C/ a/PAMCZC/C/201 1 Specialist Financial Management Specialist 57, IC Prior , SSS Prior , IC Prior b/PAMCZC/C/ /PAMCZC/C 08/PAMCZC/C 09/PAMCZC/C 10/PAMCZC/C 12/PAMCZC/C Financial management National Expert for Early Warning 22, SSS Prior , IC Prior and Safety at Sea Spatial Planning Trainer (Coastal) 12, IC Post Training and Sensitization of Target Fishers Radar assessment Expert Detailed Engineering Design of Flood Protection Works 65, Single Source Prior March 2012 June 2012 March , IC Post , IC Prior July 2012 Single Source contract with MARAPA Santa Catarina e Ribeira Afonso 07/PAMCZC/C 13/PAMCZC/C/ 14/PAMCZC/C/ Accountant Software Finalization of Decree on Coastal Early Warning System /o Coastal Policy Expert 5, SSS prior May Dropped. 4, IC Post 19, IC Post March March Replaced by 21/PAMCZC/ Replaced by 32/PAMCZC/C/ 16/PAMCZC/C/ /PAMCZC/C/ 03/PAMCZC/C Participatory Evaluation 15, CQS Prior November 2015 Studies to identify area for dredging sand in Principe Project Advisor to Coordinator (Island System Resilience) 20, CQS Prior 135, IC Prior January 2012 Replaced by 15/PAMCZC/C/2015 Replaced by 17/PAMCZC/C/ Dropped. Position taken by Project Director

7 IV. Implementing Agency Capacity Building Activities with Time Schedule 1. In this section the agreed Capacity Building Activities (some items could be from CPAR recommendation) are listed with time schedule No. Expected outcome / Activity Description Cost Duration Start Date Comments 1a Establishment of local risk management committees in five communities and sensitization 2 Community Sensitization and Behavioral Change Workshops 5 Reinforcement of the field visits to oversee community activities 30, months January December ,000 1 week for each community March April , Years July December 2015 Ongoing, with Members of the Climate Change Committee 11 Study Tours to Pilot Sites 12,600 Preparation of Policy and Legal Framework for Building Climate 13 Resilience into Spatial Planning 17 Program awareness by media for coastal communities 19 Workshop to validate coastal protection works of Malanza and Praia Burra 20 Workshop to validate decree law on sand extraction Specialized Training in Maintenance of Maritime Meteorology Introductory Meeting on Protocol for Coastal Early Warning System Agreement on Monitoring System for Safety-at-Sea Incidents 6 days March 2012 to June ,000 4 days April ,00 24 months to , week November/ 5, weeks August/ 3,000 1 month 1,500 1 day 4, days November May Lessons Learned Discussion Workshop 6,000 4 days March- December Quarterly Review Meetings and Project Monitoring 4, days February/May/ August/Novem ber Assumes study tour by district/village representatives to pilot sites (ca. 30 people x 1 day, 6 cars, fuel and per diem costs and US$1000 per village for reception/organization costs) REPLACED BY 25 below 4-day workshop for participants REPLACED BY WB-funded Workshop for Multisectoral planning Ongoing 1 technician, trained at Niamey or Dakar for one month 30 persons, 1 day workshop people workshop, after system prepared by Safety-at-Sea Ca participants, 2x 2-day workshops Quarterly review 1-day workshop meetings for members of steering committee (ca. 30 people) at US$1000/day 18 Advanced procurement training 8, week June Two PIU s officers at Gaza, Mozambique Establishment of Local Risk Management Committees 27, months Local Training for Radio Journalists 4,000 2 months Workshop for Development of Operation Plan of Coastal Early Warning System 4, days Training in Marine Meteorology 28,000 Specialized Training in Presentation of Weather Reports over Media Training on Safeguards for 20,000 March 2012 December 2012 November/Dec ember 4 months October 30,000 2 months February/March 2 radio journalists in weather reporting at Meteorological Institute for 2 months each participants, 3 day workshop 2 observers to be trained in Lisbon (2 persons x 4 months) 5 meteorologists x 2 months at Regional Meteorological Center in Dakar

8 14 DGE/PCU Staff 1 weeks 2 phases November 2012

9 V. Community Projects Nº Expected outcome / Start Date Activity Description Cost Duration Comments Coastal/river revegetation for Ribeira 1, months August 20 Afonso Coastal/river revegetation for Santa 1, months August 21 Catarina Coastal/river revegetation for Praia 1, months August 22 Burra Coastal/river revegetation for Malanza 1, months August Realização de projecto comunitário para actividades contra inundação 5, months November DROPPED fluvial na comunidade de Ribeira Funda 25 Community intra-visits for experience exchange in coastal protection activities 15, months August/December 26 Community intra-visits for experience exchange in marine protection 15, months August/December 27 Demarcation of plots in Praia Burra 7, months November 28 Maintenance of the works in Malanza, Ribeira Afonso, Santa Catarina and Praia Burra 29 Coastal/river revegetation for beach in Malanza, Santa Catarina and Praia Burra 30 Update the participatory census of all households in the communities in vulnerable areas of phase 1 31 Permanent follow-up visit to the works carried out and preparation of community members for their maintenance 30, months August 10, months August 5, months August/ 10, months August/December

10 Page 1 PROCUREMENT PLAN Sao Tome and Principe : Sao Tome - Adaptation to Climate Change General Information Country: Sao Tome and Principe Banks Approval Date of the Original Plan: Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P GPN Date: Project Name: Sao Tome - Adaptation to Climate Change Loan / Credit No: TF / Executing Agency(ies): Environmental General Directorate WORKS Activity Reference No. / Description Loan / Credit No. Component Review Type Method Market Approach Prequalification (Y/N) Amount (US$) Actual Amount (US$) Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Description Loan / Credit No. Component Review Type Method Market Approach Prequalification (Y/N) Amount (US$) Actual Amount (US$) Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Description Loan / Credit No. Component Review Type Method Market Approach Prequalification (Y/N) Amount (US$) Actual Amount (US$) Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Description Loan / Credit No. Component Review Type Method Market Approach Contract Type Amount (US$) Actual Amount (US$) Status Combined Evaluation Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Terms of Reference Report and Draft Signed Contract Contract Completion Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Description Loan / Credit No. Component Review Type Method Market Approach Contract Type Amount (US$) Actual Amount (US$) Status Invitation to Draft Negotiated Terms of Reference Identified/Selected Signed Contract Contract Completion Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 35/PAMCZC/C/ / Supervision of works in Praia Burra III TF / Coastal Protection for Vulnerable Communities Post Direct Selection Direct 6, Pending Implementation /PAMCZC/C/ / Addendum contract nº C.01/ TF / Project Management Post Direct Selection Direct 9, Pending Implementation Audit