Wisconsin Expo, Inc.

Transcription

1 Dear Exhibitor: Welcome to Stevens Point and the Wisconsin State Telecommunications Association Fall Conference & Exhibits. The show will be held at the Holiday Inn Stevens Point Convention Center October 3-4, Wisconsin Expo is excited to be selected as your official service contractor. The following pages of this kit include information on the services we provide as well as order forms to fill out. Please read through and let us know if you have any questions. Our goal is to make your participation in this show absolute perfection! Booth Information: Each booth size is 8 feet deep x 10 feet wide and will include the following: 8 high background drape & 3 high side drape 1-7 x 44 booth identification sign Note: The exhibit floor is carpeted but for 2 - folding chairs your added comfort & booth appearance, 1-2 wide x 8 long x 30 high table skirted teal additional carpet may be ordered from the watt electrical outlet Chairs, Accessories & Carpet Order Form included in this packet. Wisconsin Expo additional equipment and services include: Shipping to Warehouse/freight handling Tables 4, 6 & 8 also have 42 counter height tables Cocktail tables 24, 30 & 36 round Seating chairs & stools Carpeting & carpet padding Displays glass display cases, display panels and easels Lighting Wastebaskets Please take advantage of our substantial advance order price discounts! All you have to do is submit your order with payment by Wednesday, September 21, 2016 and use the ADVANCE ORDER price. If there are any other services not listed or questions you may have, please call our Exhibitor Services Department at Sincerely, Visit us at

2 ADVANCE WAREHOUSE SHIPPING This option allows you the flexibility to ship your materials, i.e. crates, cases, cartons or skids well in advance of the show move-in dates. Your freight will be in your booth prior to general exhibitor move-in. SHIPPING INFORMATION ADVANCE WAREHOUSE ADDRESS 1. All shipments must be sent prepaid. Collect shipments will be *Label each piece of your shipment(s) as follows: refused. Certified weight tickets are required for unloading. TO: (EXHIBITING COMPANY NAME & BOOTH #) 2. Shipments must arrive, at the warehouse, Sept. 7 Sept. 23, 2016 between 8:00 AM-3:30 PM, Monday thru Friday ONLY. No WSTA Fall Conference & Exhibits shipments will be received at the warehouse on weekends or holidays. N113 W18750 Carnegie Dr. 3. Please be advised that any shipments sent to the advance Germantown WI, warehouse after the deadline may be refused and redirected to the direct shipping address (carriers such as UPS/Fed-Ex and van lines Receiving Dates: September 7 23, 2016 may not redirect shipments). MONDAY FRIDAY ONLY 8:00 AM - 3:30 PM 4. An additional $150 fee will be assessed to shipments received after the published dates and times listed. 5. Shipments received without receipts, freight bills or specified unit IMPORTANT DATE REMINDERS counts on the receipts or freight bills, such as UPS or van lines, will be delivered to the exhibitor s booth without guarantee of piece First date to ship to ADVANCED WAREHOUSE September 7, 2016 count or condition. WI Expo, Inc. will assume no liability for such w/o added storage fees: shipments. Consignment or delivery of a shipment to WI Expo, Inc., or its subcontractors by an Exhibitor or Shipper on behalf of the Last date to ship to ADVANCED WAREHOUSE: September 23, 2016 Exhibitor will be construed as an acceptance by the Exhibitor of the freight terms, conditions and rates listed. INSURANCE Be sure your materials are insured from the time they leave your company until they are returned after the show. It is suggested that exhibitors arrange all risk coverages riders through your existing policies. WI Expo, Inc. is not responsible for the security of items after they are delivered to each booth or until items are picked up at the booth for reloading at the close of the show. Please take all necessary precautions. Rates below include receipt of your freight on straight time, storage at warehouse for up to 10 working days, delivery to booth at the convention site, storage and return of empty containers, reloading of materials on outbound carrier at the close of show. 200 lb. minimum per shipment applies CATEGORY DESCRIPTION RATE / 100 LBS. 200 LB. MINIMUM A B C Crated, skidded, packaged shipments via common carrier ie: YRC, ABF, UPS, FEDEX etc. Special handling shipments-requires additional handling ie: ground unloading, stacked/constricted space unloading, pad wrapped, unskidded Small package Shipments NOT EXCEEDING 30 LBS PER SHIPMENT: (Shipment totaling any number of pieces with a combined weight, not to exceed 30 lbs.,that is received on same day, from same shipper & delivered by same carrier.) Category DRAYAGE PAYMENT CALCULATION Qty Pieces DRAYAGE RATE SCHEDULE Weight (Min. 200 lbs) $55.00/cwt $ $74.00/cwt $ $38.95 first carton Rate/ 100 lbs Shipment 1 lbs. x =$ Shipment 2 lbs. x =$ Total Due =$ Each additional carton = $10.00 Total Cost NAME OF SHOW: WSTA FALL CONFERENCE & EXHIBITS / OCTOBER 3-4,

3 ADVANCE WAREHOUSE SHIPPING LABLES WAREHOUSE DEADLINE DATE: SEPTEMBER 23, 2016 WAREHOUSE DEADLINE DATE: SEPTEMBER 23, 2016 TO: EXHIBITOR NAME WISCONSIN EXPO INC. N113 W18750 Carnegie Dr. Germantown, WI WSTA FALL CONFERENCE & EXHIBITS BOOTH #: CARRIER: NUMBER OF TOTAL PIECES TO: EXHIBITOR NAME WISCONSIN EXPO INC. N113 W18750 Carnegie Dr. Germantown, WI WSTA FALL CONFERENCE & EXHIBITS BOOTH #: CARRIER: NUMBER OF TOTAL PIECES WAREHOUSE DEADLINE DATE: SEPTEMBER 23, 2016 TO: EXHIBITOR NAME WISCONSIN EXPO INC. N113 W18750 Carnegie Dr. Germantown, WI WSTA FALL CONFERENCE & EXHIBITS BOOTH #: CARRIER: NUMBER OF TOTAL PIECES WAREHOUSE DEADLINE DATE: SEPTEMBER 23, 2016 TO: EXHIBITOR NAME WISCONSIN EXPO INC. N113 W18750 Carnegie Dr. Germantown, WI WSTA FALL CONFERENCE & EXHIBITS BOOTH #: CARRIER: NUMBER OF TOTAL PIECES 3

4 OUTBOUND SHIPPING INFORMATION In preparation for the show closing, please carefully read the following move out procedures to allow for an organized, easy and safe move out. If you have any questions, contact at or by at IMPORTANT: Exhibits officially close Tuesday, October 4, 2016 at 12:30 PM. All freight/shipments must be removed from the exhibit hall by 9:00 PM Tuesday, October 4, 2016 unless you are targeted for another time by Show Management. The pickup location address is: Holiday Inn Convention Center, 1001 Amber Ave, Stevens Point, WI EVERY OUTBOUND SHIPMENT WILL REQUIRE A WI EXPO STRAIGHT BILL OF LADING AND LABELS. CONVENIENTLY WE HAVE INCLUDED THE STRAIGHT BILL OF LADING IN THIS MANUAL FOR YOU. WE PREFER TO HAVE YOUR COMPLETED BILL OF LADING IN ADVANCE OF THE SHOW. YOU CAN SUBMIT YOUR BILL OF LADING TO WISCONSIN EXPO BY AT ORDERS@WI- EXPO.COM OR BY FAX AT Once your shipment is packed and ready to be picked up please return the Straight Bill of Lading to the Wisconsin Expo Service Desk at show site. You must verify the piece count, weight and sign the Straight Bill of Lading prior to shipping out. SHIPMENTS WITHOUT PAPERWORK TURNED IN WILL BE RETURNED TO OUR WAREHOUSE AT THE EXHIBITOR S EXPENSE. Wisconsin Expo will make the arrangements for all YRC (Yellow Freight) shipments. Arrangements for other carriers is the responsibility of the exhibitor.. Please remember that if you have multiple shipments or destinations you will need to complete a Bill of Lading for each shipment/destination. Please note that FedEx and UPS shipments may require their own carrier specific documents in addition to the Wisconsin Expo Straight Bill of Lading these documents will not be provided by Wisconsin Expo. In the event your designated carrier fails to pick up or refuses to accept your shipment(s), Wisconsin Expo, Inc. reserves the right to re-route your shipment via YRC Freight (Yellow Freight). Where no disposition is provided, material will be taken to our warehouse and held for shipping instructions from the exhibiting company. Exhibitors will be charged accordingly for this service. NO liability will be assumed by as a result of such re-routing or special handling will have a Service Desk & Representative on site to assist you with your outbound shipping. Please remember that shipping is not an automatic process and you must complete the required paperwork to ensure the safe and timely return of your materials. 4

5 SHIP FROM Exhibiting Company: Booth# Company Name: Show: WSTA Fall Conference & Exhibits Attention: Venue: Holiday Inn Convention Center Phone #: Address: 1001 Amber Ave. Destination Address: SHIP TO City : Stevens Point State: WI Zip: City: State: Zip: Number of Separate Shipments: OR MORE Special Instructions: STRAIGHT BILL OF LADING Instructions: You must complete a bill of lading for each shipment destination. At the close of the show a representative must go to the WI Expo Service desk and sign each bill of lading prior to departures. All bills of lading must be submitted to Wisconsin Expo by at orders@wi-expo.com or by fax at Carrier: Schedule Pick up Date: Scheduled Pick up Time: QTY DESCRIPTION OF ITEMS WEIGHT (lbs) Crates (wooden) Exhibition Materials Cartons (cardboard boxes) Fiber Cases/ Trunks Skids/Pallets Carpets (color ) Padded Display Machines Dimensions L x W x H FOR WI EXPO USE ONLY Dock #: Date/Time Loaded: Loaded by: Trailer #: Terms of Payment (check appropriate box) TOTAL BILL FREIGHT CHARGES TO: Company Name: Street Address: Prepaid Contact Name: City: State: Zip: Collect IN THE EVENT THE SHIPMENT HAS NOT BEEN PICKED UP BY THE SHOW DEADLINE, WISCONSIN EXPO IS AUTHROIZED TO: 1) Use carrier of Wisconsin Expo s choice to provide transportation and charge credit card, or invoice according to WI Expo payment policy. 2) Return shipment to warehouse, assess all associated charged and charge credit card, or invoice according to WI Expo payment policy. (FAILURE TO SELECT ONE OPTION ABOVE WILL RESULT IN ROUTING AT WI EXPO S DISCRETION. ALL APPLICABLE TRANSPORTATION CHARGES WILL APPLY) By receiving this bill of lading Wisconsin Expo assumes no responsibility for shipments left in booth by the exhibitor. All materials are subject to final count and correction at time of actual removal from booth. WI Expo assumes no responsibility for misdirected shipments as a result of old shipping labels which remain on containers. It is the shippers responsibility to state the National Motor Freight Classification Commodity Description; otherwise shipment shall be described as Exhibition Materials. RECEIVED, subject to the classifications and tariffs in effect on the date of the issue of this Bill of Lading, the property described above in apparent good order, except as noted (contents & condition of contents package unknown), marked consigned, and destined as indicated above, which said carrier (the word carrier being understood throughout this contract as meaning any person or corporation in possession of the property under the contract) agrees to carry to its usual place of delivery as said destination. If on its own route, otherwise to deliver to another carrier on the route to said destination. It is mutually agreed, as to each carrier of all or any of said property over all or any portion of said route to destination, and as to each party at any time interested in all or any of said property, that every service to be performed hereunder shall be subject to all the terms & conditions of the Uniform Domestic Straight Bill of Lading set forth (1) in Uniform Freight Classification in effect on the date hereof, if this is a rail or rail-water shipment, or (2) in the motor carrier classification or tariff if this is a motor carrier shipment. Shipper hereby certifies that he is familiar with all the terms & conditions of the said bill of lading, including those on the back thereof, set forth in the classification or tariff which governs the transportation of this shipment, and the said terms & conditions are hereby agreed to by the shipper and accepted for himself and his assigns. Payment Policy: We accept checks (payable to ) or credit cards for payment. Please complete the information below and send completed information to offices, payments must accompany orders. No credit will be given after close of event on items or services ordered, but not received. SHIPPER SIGNATURE: CARRIER SIGNATURE: This is to certify that the above named articles are properly packaged, marked and labeled, and are in proper condition for transportation according to applicable international and national government regulations. X X Print Name Date: Print Name Date: Do not sign until all items are packed and ready to ship. Bring to the Wisconsin Expo Service Desk upon completion. 5 SUBMIT STRAIGHT BILL OF LADING TO WISCONSIN EXPO AT ORDERS@WI-EXPO.COM OR FAX

6 BOOTH FURNISHINGS QTY DESCRIPTION Unskirted Tables (all tables are 24 wide) ADVANCED RATE STANDARD RATE Unskirted Table 4 L x 30 H $ $ Unskirted Table 6 L x 30 H $ $ Unskirted Table 8 L x 30 H $ $ Unskirted Counter 4 L x 42 H $ $ Unskirted Counter 6 L x 42 H $ $ Unskirted Counter 8 L x 42 H $ $ TOTAL Skirted Tables (all tables are 24 wide) Skirted Table 4 L x 30 H $ $ Skirted Table 6 L x 30 H $ $ Skirted Table 8 L x 30 H $ $ th Side Skirted Table 6 L or 8 L x 30 H $ $ Skirted Counter 4 L x 42 H $ $ Skirted Counter 6 L x 42 H $ $ Skirted Counter 8 L x 42 H $ $ th Side Skirted Counter 6 L or 8 L x 42 H $ $ Select skirt color: BLACK BLUE BURGUNDY GOLD GREEN RED SILVER TEAL WHITE TABLE TOP RISERS (all risers are 9 wide) Uncovered Single Step Riser 4 L x 9 H $ $ Uncovered Single Step Riser 6 L x 9 H $ $ Uncovered Single Step Riser 8 L x 9 H $ $ Covered Single Step Riser 4 L x 9 H $ $ Covered Single Step Riser 6 L x 9 H $ $ Covered Single Step Riser 8 L x 9 H $ $ PEDESTAL TABLES Square Short Table 24 W x 18 H $ $65.00 Square Café Table 24 W x 30 H $ $65.00 Square Cocktail Table 24 W x 40 H $ $65.00 Round Short Table 24 W x 18 H $ $65.00 Round Café Table 24 W x 30 H $ $65.00 Round Cocktail Table 24 W x 40 H $ $65.00 Round Short Table 30 W x 18 H $ $72.00 Round Café Table 30 W x 30 H $ $72.00 Round Cocktail Table 30 W x 40 H $ $72.00 Round Short Table 36 W x 18 H $ $72.00 Round Café Table 36 W x 30 H $ $72.00 Round Cocktail Table 36 W x 40 H $ $72.00 LINENS 90 Round Linen (select color) $ $ Round Linen (select color) $ $ *All pedestal tables are designed to be covered with a linen or other table covering. Select linen color: BLACK WHITE Subtotal =$ Sales Tax 5.5% =$ Total =$ NAME OF SHOW: WSTA FALL CONFERENCE & EXHIBITS / OCTOBER 3-4,

7 CHAIRS, ACCESSORIES & CARPET QTY CHAIRS & SEATING DESCRIPTION ADVANCED RATE STANDARD RATE Folding Chair $ $ Padded Stool with back $ $ Padded Side Chair $ $ Grey Padded Arm Chair $ $ Executive Chair $ $75.00 TOTAL Chrome Sign Holder (22 x28 ) $ $ Chrome Floor Standing Easel $ $ Floor Standing Literature Rack $ $85.00 Bag Stand $ $ Chrome Stanchions w/ rope $ $ Black Retractable Belt Stanchions $ $ Wastebasket $ $ TELEVISIONS 24 TV DVD Combo $ $ TV DVD Combo $ $ TV Flat Panel Monitor $ $ TV Flat Panel Monitor $ $ DRAPE Ft. of 3 high drape, includes hardware $ 8.00/ft $ 11.00/ft Select drape color: BLACK BLUE Ft. of 8 high drape, includes hardware $ 12.00/ft $ 16.00/ft BURGUNDY GREY RED TEAL STANDARD CARPETING 8 X 10 Standard Carpet $ $ X 20 Standard Carpet $ $ X 30 Standard Carpet $ $ X 40 Standard Carpet $ $ Custom Cut Carpet (per square foot) $1.40/ sq. ft $ 1.85 sq. ft Booth size x = sq. ft. CARPET PADDING 8 X 10 Carpet Padding $ $ X 20 Carpet Padding $ $ X 30 Carpet Padding $ $ X 40 Carpet Padding $ $ Custom Cut Carpet Padding (per square foot) $1.04 $1.44 Booth size x = sq. ft. Plastic Covering / Visqueen (per square foot) $.65 $.91 Booth size x = sq. ft. **Booths over 400 sq. ft. must order custom cut carpet. Select carpet color: BLACK BLUE BURGUNDY GREY RED TEAL Custom Plush carpet is available at $3.15 per sq. ft. Please contact us for color options. Custom Plus carpet must be ordered by September 1, Subtotal =$ Sales Tax 5.5% =$ Total =$ NAME OF SHOW: WSTA FALL CONFERENCE & EXHIBITS / OCTOBER 3-4,

8 MODULAR DISPLAYS ORDER FORM Table Top Display * Enhanced Package Depicted. (1) 6 Table Included Check your Table Skirting color: Black Blue Burgundy Gold Silver Green Red Teal White Description Rate Rate Description 10 Curved Display * Enhanced Package Depicted Carpet included select color below. Rate Rate Table Top Display Enhanced Package $1, $1, Curved Display Enhanced Package $3, $4, Table Top Display Standard Package $1, $1, Curved Display Standard Package $2, $2, Display 20 Display * Enhanced Package Depicted Carpet included select color below. * Enhanced Package Depicted Carpet included select color below. Description Rate Rate Description Rate Rate 10 Display Enhanced Package $2, $3, Display Enhanced Package $6, $9, Display Standard Package $1, $2, Display Standard Package $4, $6, Center Display 20 x 20 Display * Enhanced Package Depicted Carpet included select color below. * Enhanced Package Depicted Carpet included select color below. Description Rate Rate Description Rate Rate 10 Center Display Enhanced Package $2, $4, x 20 Display Enhanced Package $13, $17, Center Display Standard Package $2, $2, x 20 Display Standard Package $ 9, $13, Select Standard Booth Panels Color Select Carpet Colors Black White Standard Booth Graphics Your company name will be printed in block lettering on the white header sign. Please indicate your header sign copy here: Blue Gray Red Green Black Burgundy Teal Enhanced Booth Graphics Please provide your booth graphics in one of the following formats: If Vector art, provide in EPS or AI, (Illustrator), or hi-res PDF saved to full finished sizes. Subtotal Sales Tax 5.5% Total _ NAME OF SHOW: WSTA FALL CONFERENCE & EXHIBITS / OCTOBER 3-4,

9 MODULAR DISPLAYS ORDER FORM Stand-Alone Fixtures and Exhibit Components Qty. Description Counters Advanced Rate Standard Rate Accessories Qty. Description Advanced Rate Standard Rate 1M x ½ M x 30 ht 1M x ½ M x 42 ht 2M x ½ M x 30 ht 2M x ½ M x 42 ht Add lock to doors Full View Showcase $ $ $ $ $ $ Free Standing Units Qty. Description Advanced Rate 8 x1m Freestanding panel 8 x 1M Freestanding panel w/ flower box *Graphics Included* One sided Gondolas Two sided Gondolas $280.0 $ $ $ $ $ $ $ $ $ Standard Rate $ $ $ $ M Straight Shelf 1M Angled Shelf Pamphlet pocket (5 x9 ) Letter pocket (9 x9 ) Brochure pocket (9 x11 ) $70.00 $70.00 $60.00 $60.00 $60.00 $98.00 $98.00 $84.00 $84.00 $84.00 Offices/Storage Closets Room dimensions are limited to 1M and 2M increments. All rooms come standard in your choice of white or black hardwall or black or grey Velcro. If you desire additional colors, or Plexiglass, you may upgrade as indicated below. All door units are 1M wide. All rooms are rented on a per meter basis. Please contact us for additional customization and pricing. Qty. Description 8 Triangular Kiosk 8 Square Kiosks Wire-wall Kiosks TV/DVD/VCR Cabinet 12 Triangular Towers 12 Square Towers Kiosks & Towers Advanced Rate $ $ $ $ $ $ Standard Rate $ $ $ $ $1, $1, Indicate Size and Color of Room Room #1 (specify size) M x M = Total M Room #2 (specify size) M x M = Total M Locking Door Unit as Panel (White Only) White Hardwall Black/Gray Velcro Check : Black or Gray Opt Color Velcro (per Meter) Optional Plexiglass (per Meter) Please contact us for pricing. Shelving Units & Pedestals Qty. Description Advanced Rate Standard Rate Shelf Cabinet Unit w/30 cabinet Shelf Cabinet Unit w/43 cabinet 2 Mx1M Planter Box 2 Mx30 ht Pedestals 2 Mx42 ht Pedestals $1, $1, $90.00 $ $ $1, $1, $ $ $ Custom Exhibit Services * Camera ready artwork is required by advanced deadline date. Design work is available through WI Expo and is offered at a rate of $95/hour.* The design staff is standing by to take your exhibit to the next level. We provide one of the highest levels of client interaction and creative problem solving. We can create a design for you based upon your ideas, whether those ideas are from a photograph, drawn on CAD or a napkin. Logos and other graphics can be applied to the walls of Rooms, Meter Panels, or other Accessory items, at competitive prices. We offer full color digital printing and laminating of your artwork, or if you prefer, we can create custom graphics specifically designed to suit your needs. CANCELLATION: No refunds on orders cancelled after the deadline. LATE REQUEST: Request after deadline will be filled as available at the standard rate. Subtotal Sales Tax 5.5% Total _ NAME OF SHOW: WSTA FALL CONFERENCE & EXHIBITS / OCTOBER 3-4,

10 CUSTOM GRPAHICS ORDER FORM Qty Size Advance Rate Standard Rate Total 7 x 11 $30.00 $ x 44 $48.50 $ x 14 $39.00 $ x 22 $48.50 $ x 28 $72.75 $ x 44 $92.00 $ x 60 $ $ Colored Backgrounds Add 20% Add 20% Select your background color: Black Blue Green Red Yellow White Select your vinyl color: Black Blue Green Red Yellow White ACCESSORIES Qty Description Advance Rate Standard Rate Total Grommets $2.50 $3.25 Logos Quote upon request Quote upon request Easel Backs $10.18 $10.70 BANNERS Qty Description Advance Rate Standard Rate Total 2 x 4 Banner $90.00 $ x 6 Banner $ $ x 8 Banner $ $ Please select your sign layout:: Vertical or Horizontal Please print/type sign copy on separate sheet of paper. Subtotal Sales Tax 5.5% Total _ NAME OF SHOW: WSTA FALL CONFERENCE & EXHIBITS / OCTOBER 3-4,

11 WISCONSIN EXPO, INC. PAYMENT AUTHORIZATION FORM WSTA FALL CONFERENCE & EXHIBITS OCTOBER 3 4, 2016 HOLIDAY INN CONVENTION CENTER STEVENS POINT, WI To guarantee the services you desire, please fax your order along with the completed credit card authorization form below. We accept checks (payable to ) or credit cards for payments. To keep expenses manageable, for all parties concerned, we prefer payment by company check. Please indicate your intentions below: Yes, we will be mailing a check, along with order(s), to arrive on or before September 21, Please do not process the credit card information listed below. No, we prefer to pay for the indicated services with the credit card information provided. CREDIT CARD AUTHORIZATION Company Name: Booth #: Billing Address: City: State: Zip: Phone: Fax: American Express MasterCard Visa Card Number: Expiration Date: / Card Security Code: Cardholder s Address (if different than above) City: State: Zip: Cardholder s Name (print): Cardholder s Signature: 11