REQUEST FOR QUOTE: Large Format Wine Bottles & Sandcarving. Quote: # Issued: October 1, Deadline for Quotes: Thursday, October 15, 2015

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1 REQUEST FOR QUOTE: Large Format Wine Bottles & Sandcarving Quote: # Issued: October 1, 2015 Deadline for Quotes: Thursday, October 15, 2015 ORGANIZATIONAL OVERVIEW The Houston Livestock Show and Rodeo (the Show ) was organized for charitable, educational and scientific purposes to encourage and promote the breeding, raising and marketing of better livestock and farm products at public fairs and to promote and maintain research and educational functions within the livestock industry. As the world s largest livestock show and rodeo, the largest fair in North America and the site of 20 concerts from top-flight entertainers each year, the Show attracted over 2.48 million spectators in A Section 501(c)(3) charity, this organization has committed approximately $375 million in youth and educational support to Texas students since it began in The Show is backed by more than 32,000 volunteers serving on over 100 different committees. GENERAL REQUIREMENTS FOR REQUEST FOR QUOTE PRICING Pricing for all goods/services must be very specific, all inclusive and firm. All administrative fees, shipping, expedited delivery costs, labor, etc. must be included in the quote. All transportation, freight, drayage and other charges are to be listed as a separate line item. Based on your line item bid price for shipping on the Price Sheet, the Show may require that product shipments are to be done via Federal Express or UPS, using the Show s existing account. Moreover, all design work, product set-up, production, repair work, etc. must be done according to the Show s schedule, which may include weekends, nights and early mornings, at no additional cost to the Show. The Show will pay only for goods/services stated on the Price Sheet unless otherwise agreed to in writing by both parties before the order is placed or work is started. No price changes, additions, or subsequent qualifications will be honored. INTELLECTUAL PROPERTY The vendor acknowledges that the names, logos, copyrighted material and trademarks of the Show are the sole and exclusive property of the Show (the Show Marks ) and nothing herein shall provide the vendor any right, title or interest in the Show Marks. All Show Marks included in this Request For Quote ( RFQ) are for bidding purposes ONLY. They may not be used for any other purpose, now or in the future, without the express written consent of the Show s Marketing and Public Relations Department. VENDOR ADVERTISING, MARKETING AND PROMOTION The vendor may not promote itself in conjunction with the Show, use the Show as a client reference or display Show goods in any advertising, marketing or promotional materials.

2 RFQ # Wine Bottles and Related Items Page 2 of 5 SPECIAL REQUIREMENTS / INSTRUCTIONS The following requirements and instructions supersede GENERAL REQUIREMENTS where applicable. The Show will receive quotes from parties for wine bottles and etching various sized wine bottles. RENEWAL If agreed to by both parties, the original agreement, as amended from time to time, at the same terms, conditions, and pricing can be renewed. Renewals are for one (1) year, not to exceed three (3) years. DESCRIPTION Provide all labor, materials, supplies and equipment necessary to produce and deliver the item(s) described in the Request for Quote (RFQ) and as directed by Show staff. Vendors may submit pricing for all 3 options if so desired. OPTION #1 Supply Bottles & Related Items Bordeaux Style, green bottles o Specifications green glass Bordeaux-style corks individual shippers sizes and quantities 1.5 liter bottle - qty liter bottle - qty liter bottle - qty liter bottle - qty 50 OPTION #2 Sandcarve Only (bottles supplied by Show) o Specifications sandcarve & color fill in gold the Rodeo Uncorked logo on one side of the bottle sizes and quantities 1.5 liter bottle - qty liter bottle - qty liter bottle - qty liter bottle - qty 50 OPTION #3 Combine Options #1 & #2 SHIPPING / DELIVERY Shipping is to be FOB Destination Prepaid and Added Shipping cost to be a separate line item Final etched bottles should be packaged individually and delivered to the Show Wine Warehouse by Jan. 29, OTHER Final art/logo files will be provided to the selected vendor. Exact quantities for order may vary slightly. If bidder is able to provide both part one and part two services, please separate cost of providing glass, corks and individual shipper boxes (including shipping fees) from the etching costs. If bidder is only able to provide services for one portion of the bid, please indicate specific services and costs to be provided.

3 Deadline for Quotes: Thursday, October 15, 2015 RFQ # Wine Bottles and Related Items Page 3 of 5 YOUR SIGNATURE ATTESTS TO YOUR OFFER TO PROVIDE THE GOODS AND/OR SERVICES DESCRIBED IN THIS QUOTE. Please return all pages via hardcopy, fax, or to: Houston Livestock Show and Rodeo Attn: Wade Hooker Three NRG Park Houston, Texas fax hooker@rodeohouston.com OFFERED BY: Signature Title Printed Name Phone Company Name Date ACCEPTED BY: Signature Title Printed Name Phone Company Name Date

4 LAST YEAR S ARTWORK RFQ # Wine Bottles and Related Items Page 4 of 5

5 RFQ # Wine Bottles and Related Items Page 5 of 5 PRICE SHEET Option #1 - Bottles Only Qty Per Bottle Total 1.5L bottles 25 $ $ 3L bottles 150 $ $ 6L bottles 150 $ $ 9L bottles 50 $ $ Shippers 375 $ $ Total - (provide bottles and related items only) : $ Option #2 - Sandcarve & color fill ONLY Qty Per Bottle Total 1.5L bottles sandcarve & color fill 25 $ $ 3L bottles sandcarve & color fill 150 $ $ 6L bottles sandcarve & color fill 150 $ $ 9L bottles sandcarve & color fill 50 $ $ Total - (provide sandcarving and color fill): $ Turnkey Qty Per Bottle Total 1.5L bottles bottle, sandcarve & color fill logo 25 $ $ 3L bottles bottle, sandcarve & color fill logo 150 $ $ 6L bottles bottle, sandcarve & color fill logo 150 $ $ 9L bottles bottle, sandcarve & color fill logo 50 $ $ Shippers 375 $ $ Total - Turnkey (provide bottles, sandcarving, color fill, and related items): $