INSTRUCTIONS TO BIDDERS

Transcription

1 व जय ब क (भ रत सरक र क उपक रम) VIJAYA BANK (A Govt. of India Undertaking) प रध न क य लय Head Office 41/2, एम ज र ड M G Road ब गल र Bangalore श ख /क य लय : स ट फ मह व द य लय, ब गल र Branch/Office : STAFF COLLEGE, BANGALORE ई-म इल ban.stc9701@vijayabank.co.in ब Web : फ न Phone : फ क स Fax : NOTICE INVITING TENDERS Sealed Quotations are invited under two bid system from only OEMs/Authorized Dealers for Supply & Installation of 1 no. of Printer/ photocopiers/scanner with network printing & DUPLEX facility of speed 50 PPM of under buy back scheme at Vijaya Bank, Staff Training College, No 12/1, Srinidhi Land Mark, 2nd Floor, Opp- Post Office, New Thippasandra Main Road,Bangalore,Karnataka Tender forms can be collected from the office of the Deputy General Manager, Vijaya Bank, Staff Training College, No 12/1, Srinidhi Land Mark, 2 nd Floor, Opp-Post Office, New Thippasandra Main Road,Bangalore,Karnataka on or before up to 3.00 p.m. during the Office Hours and also can be downloaded from Bank's website. Last date for submission of filled in tender formats is 3.30 p.m. on DEPUTY GENERAL MANAGER DATE:

2 TECHNICAL BID (PART- I) SUPPLY & INSTALLATION OF BRAND NEW 1 NO. OF DUPLEX DIGITAL PRINTER/PHOTO COPIER / SCANNER WITH NETWORK PRINTNG FACILITY OF SPEED 50 PPM (A4) UNDER BUY BACK VALUE FOR VIJAYA BANK, STAFF COLLEGE, BANGALORE INSTRUCTIONS TO BIDDERS 1. The tender documents can be downloaded from Banks website.however fee of tender document i.e, Rs.500/- in form of DD should be enclosed along with the technical bid. Further tender document shall be collected from the Deputy General Manager, Staff Training College, No 12/1, Srinidhi Land Mark, 2 nd Floor, Opp-Post Office, New Thippasandra Main Road,Bangalore,Karnataka on or before upto 3.00 p.m. Tender forms can also be downloaded from the website 2. An Earnest Money Deposit (EMD) of Rs.5,000/-(Rupees Five Thousand Only) shall be made in the form of a DD payable to Vijaya Bank in Bangalore. 3. Upon finalization of awarding the contract, the EMD shall be returned to unsuccessful Bidders. The successful Bidder's EMD shall be retained as part of the security deposit. Further, the Successful Bidder shall deposit 2% of the tender value (inclusive of EMD) as security deposit. 4. Advance payment will not be paid % of the amount shall be retained from successful Bidder by the Bank as security retention while making final bill payment. This retention money shall be returned to the vendor after the completion of the defect liability period of 12 months, and after making necessary adjustment towards defects, if any. 6. The total time fixed for supplying/installation of Photocopier machine is 7 days including holidays from the day the contract is awarded. 7. The machine should be supplied/ installed strictly within the stipulated period from the day the contract is awarded. If the machine is not supplied/ Installed within the stipulated time period, the Bidder shall be liable to pay the liquidated damages at a sum of 1% per week of the cost as shown in the tender subject to maximum of 10% of the total value. 8. All the rates shall be filled up in figures as well as in words without fail. 9. All bidders are requested to study the quotations carefully and get all doubts clarified prior to submitting the tender. 10. The tenders shall be submitted in two separate envelopes each sealed and clearly mentioned as Technical Bid - (Part-I) and Price Bid-(Part-II). These two envelopes shall be kept and sealed in a large envelope super scribed as NOTICE INVITING TENDER FOR SUPPLY & INSTALLATION OF 1 NO. PRINTER/ PHOTOCOPIER/SCANNER FOR VIJAYA BANK, STAFF TRAINING COLLEGE, BANGALORE addressed to The Principle, Staff Training college, Vijaya Bank, Bangalore to be deposited in Tender box placed in Staff Training College, No 12/1,

3 Srinidhi Land Mark, 2 nd Floor, Opp-Post Office, New Thippasandra Main Road,Bangalore,Karnataka not later than 3.00 pm on Technical bid will be opened on at 4.00 p.m. 11. Price bids of only those who are qualified in the technical bid will be opened. 12. EMD of Rs.5000/- and tender fee of Rs.500/-(Non Refundable) in the form of two separate DD s shall be enclosed along with technical bid. Bids without EMD & tender fee will be rejected. 13. No extension of time will be given unless the Staff Training College is convinced that the delay is due to circumstances totally beyond the control of the Bidder. 14. For clarification regarding specifications, or any of the items related to this tender please contact Mr. P K Santha Kumar, Bangalore on Phone No Ext No Equipment life shall be minimum 21 lakhs copies or 5years whichever is earlier. Per copy rate for comprehensive AMC (including repairs, parts, toners, maint. & breakdown calls, labour etc.) shall be fixed for entire equipment life. Vendors are required to give undertaking letter for the same. Vendors are also requested to attach detailed technical specification sheet to confirm that their product fulfills Bank s minimum requirements. 16. Vijaya Bank reserves the right to accept or reject any tender irrespective of the lowest bidder without assigning any reasons. Vijaya Bank reserves the right to cancel the tender without assigning any reason what so ever. DEPUTY GENERAL MANAGER

4 Pre-Qualification Criteria Sr No Eligibility Criteria Statement Of Compliance, with proof & justification 1 The bidder should be Original Equipment Manufacturer (OEM) or its authorized representative / Dealer. (In the case of authorized representative of OEM, credentials (financial turnover & experience as mentioned below) of bidder only will be considered for evaluating eligibility criteria). 1.1 In case of authorized representative, current authorization from OEM authorizing the bidder as its authorized representative to be submitted. 1.2 In case of OEM, Proof of being Original Equipment Manufacturer (OEM) to be submitted 2 The applicant should have a permanent office or service/ support facility at Bangalore. 3 Annualized average financial turnover Bidder should have annualized average financial turnover of at least Rs.3 lakhs or above equivalent during last two financial years, ending 31st March As a proof of financial turnover, copy of Balance Sheet along with Profit & Loss account of the bidder for last three years should be submitted. 4. Experience: The bidder should have successfully completed supply, installation & maintenance of similar type of machines of quantity 5 nos. offered in the tender in Bank /financial institute/state or Central Governments Departments or Public Sector Undertaking of India/MNCs/reputed private organisations. Bidder must submit Purchase order/ work completion certificate in respect of the works claimed against experience as mentioned above. These certificates should be issued by the end user agencies for whom the works have been carried out and endorsed by the bidder. Work completion certificates should clearly indicate the following: i. Value of order or contract ii. Scope of order or contract, iii. Order or Contract Completion date. iv. That the supplied & installed systems have performed satisfactorily after commissioning. 5. The bidder as authorized representative can participate on behalf of only one OEM. Note: The agencies which will fail to submit the supporting documents / meeting the criteria indicated above would be disqualified and their financial bids will not be opened. The Bank reserves the right to decide about the pre-qualification of the agencies.

5 TECHNICAL SPECIFICATIONS SUPPLY & INSTALLATION OF BRAND NEW 1 NO OF DUPLEX DIGITAL PRINTER/PHOTO COPIER /SCANNER WITH NETWORK PRINTNG FACILITY OF SPEED 50 PPM UNDER BUY BACK VALUE FOR VIJAYA BANK, STAFF TRAINING COLLEGE, BANGALORE BOQ for Supply & Installation of Equipment S.NO Desired specifications Bidder specifications 01 Supply & Installation of digital Printer/photocopier /Scanner with following minimum specifications for each quoted M/C 02 Functions - Copy/Print/Color scan 03 Speed - 50 PPM 04 Paper Trays sheets X 2 Trays Sheets Bypass 05 Control Panel - Touch screen 06 Duplex Required Scan Speed / Minute one side 80 Images/double side 160images Single pause dual scan automatic Reverse Document Feeder - Yes 09 Connectivity - Network 10 Printer drivers - PCL6, PCL 5c, Postscript, XPS 11 Later upgrade facility for fax shall be possible (Optional) 12 Memory - 4 GB(Minimum 3 GB) RAM +360 GB (Minimum requirement 250 GB) Hard disk 13 Processor - 1.0Ghz Processor 14 Scan to Mail /Folder - Required 15 Scan Formats - TIFF, JPEG, PDF, XPS 16 Print Resolution X 600 DPI 17 Paper Size Handling - A6, A5, A4, A3 18 Volume Handling capacity - Upto 35,000 Prints/Month 19 Machine Life - 21Lacs / 5 years whichever is earlier 20 Secured Print and User Authentication - Yes 21 TROLLY YES SEAL & SIGNATURE OF BIDDER

6 PRICE BID (PART II) SUPPLY & INSTALLATION OF BRAND NEW 1 NO OF DUPLEX DIGITAL PRINTER/PHOTO COPIER /SCANNER WITH NETWORK PRINTNG FACILITY OF SPEED 50 PPM UNDER BUY BACK VALUE FOR VIJAYA BANK, STAFF COLLEGE, BANGALORE BOQ for Supply & Installation of Equipment S.NO Descriptions QTY AMT in (Rs.) Supply & Installation of digital Printer/photocopier /Scanner with technical specifications as specified in technical bid of tender 02 Machine price (CAPEX) 01 Rs. 03 Amount offered as Buy back Value for old M/c 01 Rs. 04 Net CAPEX (CAPEX BUY BACK VALUE) Rs. Free copies (A4) - Minimum 1lakh copies should be given free 05 Requirement (during 1 year warranty period) 06 Applicable Click Charges for A4 & A3 (Ratio of A4:A3 Print Volume = 90:10) A4 VOL 18,90,000*A4 click charges (A4-OPEX) Internal Calculation 08 A3 VOL 1,05,000*A3 (for life calculation A3=2xA4) click charges (A3-OPEX) A4: A3: Internal Calculation 09 Total cost of Ownership = Net CAPEX+A4 OPEX+A3 OPEX Internal Calculation 10 GST RATE and GST amount on Machine price % Rs. 11 NET Payable Amount Rs. SEAL & SIGNATURE OF BIDDER