BIRLA INSTITUTE OF TECHNOLOGY MESRA, RANCHI

Transcription

1 BIRLA INSTITUTE OF TECHNOLOGY MESRA, RANCHI Tender Notification No. : 15-16/IC/ Date : 09/06/2016 SHORT TERM TENDER NOTICE BIT, Mesra, invites sealed quotations from reputed Original Equipment Manufacturers / Authorised Dealers / Bidders for quality procurement of Return Circuit Open Surface Water Tunnel with Accessories All interested tenderer(s) are requested to send their sealed quotation as per technical specifications in Annexure I (a) & (b). For price bid (under two bid system) and general terms & conditions, instructions to bidders etc., please refer Annexure - II. Tender will be accepted upto : Date : [1500 Hrs] The proposals must be sent in two separate sealed envelopes (Technical Bid and Price Bid) duly subscribed with Reference number and Tender Notice details as appended hereunder:- To, Assistant Registrar (Purchase) Birla Institute of Technology Mesra, Ranchi TENDER FOR SUPPLY OF WATER TUNNEL TENDER REF. NO: LAST DATE OF SUBMISSION : From M/s Address : Contact No.: ID : The price bid will be opened only of those firms, who will be found technically qualified after evaluation of their technical bids. The technical bids will be opened on [1530 Hrs] in the office/department at BIT, Mesra in the presence of the Bidders/Vendors or their authorized representative(only one) who wish to be present (Please bring your company's authorization for attending the bid opening). The bids will be opened in the presence of the Institute's representative/ committee as the case may be.

2 Annexure - I (a) Detail Specifications Return circuit open surface water tunnel with accessories:-- Speed:- 2 m/sec (approx.) Body: -SS304 grade consisting of inlet settling chamber, Settling chamber with screens, Honey comb, Contraction, Test section, outlet section pump with gate valve. Test section:- (free surface width 300mm) x (depth atleast 240mm) x (1500mm long (approx.)) with clear glass on 3 sides Contraction Ration:- 6 Honey comb L/D:- 8 Facility for multi colour dye injection: - 1No. Model mounting Facility: - 1No. Models (FRP) with ports for injecting colour dyes Mounting frame with angle changing mechanism for the models Laser sheet Equipment consisting of 200mw green laser & adjustable sheet optics with stand (without camera) Models (FRP) with ports for injecting colour dyes: I. Symmetric Aerofoil NACA0015 II. Cambered Aerofoil NACA0015 III. Cylinder model IV. Aircraft model V. Delta Wing model Training: Training terms to be clearly mentioned, charges if any should be specified in the price bid.

3 Annexure - I (b) FORMAT OF COMPLIANCE STATEMENT Para of Tender Enquiry Specification Specification of Equipment Offered Compliance to Tender specification whether Yes or No (if yes indicate the page no and Put a Flag also highlight the matching specification) In case of noncompliance deviation from Tender specification to be indicated in unambiguous term Annexure - II NOTE: The bid documents are not transferable and the firm s seal and signature of the authorized official must appear on all papers and envelopes submitted. INSTRUCTION TO BIDDERS: Two/Double Bids:- 01. In case of two-bid system, tenders will have to be submitted in TWO PARTS i.e. (a) Technical Bid and (b) Price Bid, in two separate properly sealed covers indicating the type of Bid; and both these covers will have to be again put into a single sealed cover. Also the address of the firm submitting the tender and the officer, to whom the tender is addressed, must appear distinctly on both the inner sealed covers, indicating also TECHNICAL BID / PRICE BID as may be applicable. 02. In the part relating to Technical Bid, the OEM/Vendor must provide the followings:- (a) (b) (c) Details of the technical features of the offered Equipment vis-à-vis specification as per Annexure-I; Standard Technical literature on each of the items offered; Dealership certificate on the offered products from OEM in case of dealer/s; (d) List of reputed organizations/institutions, where similar orders have been executed (copies of the purchase/work order will have to be enclosed). The bidders / OEM should attach a self declaration stating that he is not banned / debarred from working with any Central Government / PSU / State Govt of India / Any other Govt Agencies or any Institute of National / International importance. (e) Up-to-date Sales Tax clearance certificate (for vendors outside the State of Jharkhand)/VAT

4 (f) (g) (h) (i) registration certificate indicating also the TIN number (for vendors from within the State of Jharkhand) of the FIRM will have to accompany the tender to be submitted; Copy of PAN must be submitted of FIRM / Bidder along with the Technical Bid; Banker s details of tendering FIRM / Bidder should be clearly mentioned; Details of nature and maximum period of Warranty offered by the OEM/Bidder; A copy of the Price bid, WITHOUT MENTIONING THE PRICES, will have to be provided as part of the Technical Bid document. 03. In the part relating to Price Bid, the OEM/Vendor must provide the following:- (a) Quantity, basic price (against item-wise details of specifications of each of the offered items); (b) Prices of each of the optional accessories, as required by specifications and may be relevant for offered Equipment, will have to be specifically stated in the quotation: (c) Central / Sales Tax/ VAT (as percentage of basic price + packing & forwarding charges if any) (d) Installation & commissioning charge (including Service Tax), to be shown item-wise extra, if any. (e) Freight & insurance charge, if any. (g) Annual Maintenance contract (AMC) rate (after expiry of warranty period) is to be clearly indicated preferably in both comprehensive and non-comprehensive terms, failure to which the offer may not be considered even if it turns out at the lowest price. Terms & Conditions 1. All entries in the quotation should be typed or computer printed without any ambiguity and should be free from correction etc. Hand written offers will be rejected. 2. Late and delayed tenders will not be considered. In case any unscheduled holiday occurs on prescribed closing date the next working day shall be the prescribed date of closing. 3. The quotation should be submitted with descriptive literature & drawing. The make of the items offered should be clearly specified. 4. Material should be confirming to our specification. The deviations if any should be clearly indicated in the quotations. 5. Successful bidder has to furnish the OEM test certificates along with the materials (if available). 6. Rate /Price: The offered price shall be on FOR BIT Mesra on Door Delivery basis. 7. If offered Price Term is other than the FOR-Destination term, approximate Freight & forwarding charges along with the applicable Insurance charges may be mentioned. 8. Rate of AMC: Annual Maintenance Contract rate (after expiry of warranty period) is to be clearly Indicated (for Equipment only). The selected supplier/s is to ensure regular availability of spares. 9. Details of Sales Tax, VAT, Service Tax registration, TIN/CST/PAN No. should be furnished along with quotations. 10. Purchaser will not pay separately for transit insurance/taxes (if any) and the supplier will be responsible until the stores arrive in good condition at the destination. 11. Warranty: Period of warranty should be clearly mentioned and also the parts covered under it. warranty will be applicable from the date of successful installation. 12. Service Facility: Supplier must mention about the service set up in India & confirm effective after sales service. 13. BIT Mesra is not bound to accept the lowest or any quotation for whatsoever reason and reserve its right to accept or reject in whole or in part any or all the quotations received without assigning any reason. 14. Applicable taxes shall be quoted separately for all items and levies payable by the supplier under the contract shall be included in the unit price.

5 15. Each bidder shall submit only one quotation and sealed quotation to be submitted / delivered at the address. 16. Training clause ( if any ) 17. Delivery period should be mentioned clearly in the quotation. 18. Conditional tenders will not be considered. 19. Authorized dealership certificate should be submitted in case principal manufacturing company is not quoting directly. 20. Road Permit : The supplier shall arrange Road Permit on his own for transportation material from outside the State of Jharkhand for delivery at BIT Mesra and any additional tax liability on this account shall be borne and paid by the supplier. ADDITIONAL TERMS FOR IMPORTED GOODS Following terms besides the fore mentioned terms will be applicable in case of foreign purchases: 01. Rates: Quoted rates should be in CIF/ CIP Kolkata terms and charges to be stated in the following break- (a) Ex-works value (b) + Documentation & Handling Charge, if any (c) Total CIF/ CIP value. 02. After Sales Service: In case of imported items, foreign manufacturing firms should indicate facilities available for after sales service, detail address and contact number of their local representative in India without which their offers are liable to be ignored. 03. Delivery: (a) Delivery of goods at BIT Mesra, Ranchi (India), will have to be maximum within 30 (thirty) days from the date of issue of the Purchase Order. (b) Delivery at Kolkata only: As we do not have clearing agent in any other airport, delivery is to be made only at Kolkata through our freight forwarder. (c) While transhipment will be allowed, part shipment will not be allowed. 04. Customs/Excise Duty: The Institute is exempted from payment of Customs/Excise Duty Vide GOI Notification No. 51/96 Customs, dated & No.24/2007-Customs dated and Central Excise Duty Exemption No. 10/97 Central Excise dated with registration no. 11/161/90-TU-V dated Country of Origin: While Country of Origin Certificate will not be insisted, the same however will have to be stated in the Original Invoice for payment through LC. 06. Payment Tems to clearly mentioned by the supplier Sd/- Assistant Registrar Purchase BIT Mesra Ranchi

6 Tender No. & Date: Bidder's Offer No. & Date: MODEL PRICE BID FORMAT FOR INDIAN BIDDERS S. No. (1) Description of item (2) 1 Supply portion (The price indicated shall be exclusive of all accessories, spares etc. as given in the scope of supply) 2 Other accessories /spares etc as given in scope of supply(individual itemwise break- up price shall be attached as an annexure to this price bid format.) Unit (SET /No) (3) QTY (4) 3 Installation & Commissioning (extra, if any) 4 Packing & Forwarding charges (extra, if any) 5 FOR Dispatching station value in Rs. 6 Freight & Transit insurance charges, extra, if any Rate /Qty in Rs. (excluding of all taxes) (5) ED in % (6) VAT/ CST in % (7) Service Tax in % (8) Total Value in Rs. (inclusive of all taxes) (9) 7 Total all inclusive price delivered, installed and commissioned at BIT, Mesra, Ranchi 8 Value of Annual Maintenance Contract 9 Net cost to be paid by BIT, Mesra, Ranchi Signature & Seal of Vendor Note: The price bid should be submitted only as per the above format. No row shall be left blank. Please indicate NA, in case the item is Not Applicable. If this format is not used or any column is left blank, then the bid will be rejected.