Implementation Guideline Purchase orders ORDERS

Transcription

1 Volvo Car Corporation GOTHENBURG, SWEDEN

2 Contents GENERAL... 3 BASIC FUNCTION OF THE MESSAGE... 3 IMPLEMENTATION REMARKS... 4 MESSAGE CONTENT... 5 MESSAGE EXAMPLE... 7 PURCHASE ORDER

3 General Purchase order is a message from buyer to supplier to provide the seller/supplier with essential information involved in purchase of goods and services. Volvo Car Corporation - VCC are using the following format: EDIFACT D96B The basis of the application is the EDIFACT message entitled version D96B issued by UN in September The frequency and scope of the message are specific for each company within VCC. Relations to other messages: message has strong relations to the Order change message (ORDCHG) with which changes to the content of previous can be made. VCC can also ask supplier for an order response. Such response is performed by order response message ORDRSP. Message form buyer to supplier: message for the original order ORDCHG message to request the supplier to cancel a line. Message from supplier to buyer: ORDRSP message o Part number not known by the supplier. o The delivery of the line is delayed. o A request for cancellation is confirmed o A request for cancellation is rejected. Additional information If the delivery needs an invoice together with the delivery (for example to take the goods into CH) this will be mailed to the supplier. Basic function of the message The message may contain the following information: * Transport conditions. * Order number * Buyer. * Seller. * Distribution alternative. * Where to deliver (consignee). * Article number. * Quantity of goods. * Planned shipping date 3

4 Implementation remarks Header level Document number (BGM C106 / 1004) This value is central in VCC s ERP order system. This number is used as key in other EDI documents e.g, ORDRSP and DESADV. All documents for a corresponding order shall have same document number (referred to as production number in VCC s application) in segment BGM. Freight code (FTX 4451 code = PKG) The freight code is something that VCC use to steer different routes and ways to transport goods. For Direct Delivery Global Suppliers (DDGS) For every order the purchase planner and the transport manager at Volvo Cars customer service make an agreement with the supplier, they decide the way of transport. One freight code e.g 31 can mean truck in one district and air in another. The freight code in the message is only information that the DDGS supplier can print on the case label. Freight code (FTX 4451 code = EUR, AAJ, WHI) Not to be used. Consignee (NAD 3035 code = CN) The ID for a dealer is a combination of: District number + Dealer number digits. (for example: ). Requirements and conditions (RCS code = 5) Order class. The difference of the codes is the lead times. VCC will always send the date when the order should be shipped from the supplier in DTM (segment group 25). The order class is just for extra information. Line level Item number (LIN 7140) Item number is always VCC s article number. Up to 8 digits. Checks for valid part number is done by the supplier. Ordered quantity (QTY 6060) Checks for extreme quantity is the suppliers responsibility. A part delivered line is ok, but in the end the whole line quantity need to be delivered (or cancelled). The supplier may never raise the ordered quantity. Neither may he lower the ordered quantity. Planned shipping date (DTM 2005 code = 2) VCC send the wanted shipping date. If the shipping date can t be held, for the line, the supplier shall send an ORDRSP message with a new shipping date. This has to be done for every new delay for the line. Freight code (FTX 4451 code = AAJ) Not to be used. 4

5 Message content Header segments UNH (heading section) 0062 = number 0065 = 0052 = D 0054 = 96B 0051 = UN 0057 = association assigned code BGM (header section) 1001 = 220 (Order) 1004 = Document number 4343 = NA (No acknowledgement needed) DTM (header section) 2005 = = date as CCYYMMDDHHMMSS 2379 = 204 FTX (header section) 4451 = EUR. NOT TO BE USED 4451 = EUR (Effective used routing) 4441 = = code value FTX (header section) 4451 = PKG = PKG (Packaging information) 4441 = = code value FTX (header section) 4451 = AAJ. NOT TO BE USED 4451 = AAJ (Additional conditions of sale/purchase) 4441 = = code value FTX (header section) 4451 = WHI. NOT TO BE USED 4451 = WHI (Warehouse instruction/information) 4441 = = code value RFF (segment group 1) = CR (Customer reference number) 1154 = VCC order number 5

6 NAD (segment group 2) = BY (buyer) 3039 = Buyer party ID 3055 = = Buyer name 3207 = Country code RFF (segment group 2) = VA (VAT registration number) 1154 = VCC VAT number NAD (segment group 2) = SE (Seller) 3039 = Seller party ID NAD (segment group 2) = DP (Delivery party) 3039 = Distribution alternative 01= Delivery through VCCS s ware house in Gothenburg. 02= Delivery using Volvo transports. 03= Delivery directly to the dealer. NAD (segment group 2) = CN (Consignee) 3039 = Consignee ID (Dealer number = District number + Dealer number digits) RCS (segment group 24) = 5 (Automotive industry) 7295 = Order class. (0= Rush orders, 1= Day orders, 2-4= Bulk orders) Detail segment: LIN (segment group 25) 1082 = Unique line number 7140 = Volvo Car's article number = IN (buyer s item number) IMD (segment group 25) 7077 = F (Free form) 7088 = Article description QTY (segment group 25) 6063 = 21 (Ordered quantity) 6060 = Quantity 6411 = Measure unit qualifier 6

7 ALI (segment group 25) 3239 = Country of origin DTM (segment group 25) 2005 = 2 (Planned shipping date) 2380 = date in CCYYMMDD 2379 = 102 FTX (header section) 4451 = AAJ. NOT TO BE USED 4451 = AAJ (Additional conditions of sale/purchase) UNS (summery section) 0081 = S UNT (message trailer) 0074 = number of segments in the message 0062 = message reference number Message example Purchase order - UNH+1+:D:96B:UN:A18030' BGM NA' DTM :204' FTX+EUR++1::92+00 FTX+PKG++1::92+6' FTX+AAJ++1::92 FTX+WHI++1:92 RFF+CR:12345 NAD+BY+BP2T7::91++Volvo Car Corp., Customer Service+++++SE' RFF+VA:SE ' NAD+SE+BQ8VA::92' NAD+DP+01::92' NAD+CN ::92+HALLERED:CUSTOMER SERVICE:GODSMOTTAGNINGEN:GOTHENBURG:SWE DEN' RCS+5+2::92' LIN :IN' IMD+F++:::GCP SAXPINNE' QTY+21:100:PCE ALI+DE' DTM+2: :102 FTX+AAJ++::92 UNS+S' UNT+21+1' Message header 220 = Order 137 = Document/message date/time EUR = Effective used routing. Not to be used PKG = Packaging information, 6 = Freight code. AAJ = Additional conditions of sale/purchase. Not to be used WHI = Warehouse instruction/information. Not to be used CR = Customer reference number / Order number BY = Buyer VA = VAT registration number SE = Seller DP = Delivery party / Distribution alternative CN = Consignee 5 = Automotive, Order class IN = Buyer s item/article number F = Free-form 21 = Ordered quantity ALI = Additional information. Country of origin 2 = Planed shipping date AAJ = Additional conditions of sale/purchase. Not to be used Detail/summary section separation Message Trailer 7

8 8 Implementation Guideline