Item UNIQUE IDENTIFICATION (IUID) DoD Maintenance Symposium October 2008

Transcription

1 Item UNIQUE IDENTIFICATION (IUID) DoD Maintenance Symposium October 2008

2 Finance Language The Need for Improvement FY02 Serial Item Management Data Identifiers Serial Number Tracking Application Identifiers Acquisition Language Text Element Identifiers Unique Item Tracking Maintenance Bill of Material/As Built List Logistics Language

3 Property Transfer Environment

4 Individual Items that are Marked and Tracked Marked and Not Tracked Tracked and not Marked Not tracked or marked but should be Categories of Individual Items Current State Should not be marked or tracked because Life cycle data at the item level is not a management goal Asset visibility is required at the class not item level

5 DoD Vision for UID - FY04 DoD, its coalition partners, and industry efficiently and effectively manage people, property, and intangible assets using globally unique identification

6 Unique Identification The Capstone View Geospacial APUID Enterprise Visibility Address Accountability Value Organization Acq Program Location Status OUID Formal Ad Hoc Budget ACAT Absolute Relative Condition Disposition AT&L/P&R PA&E AT&L CJCS/P&R/AT&L CJCS/P&R/AT&L Property (AT&L) People (P&R) Real Property Personal Property (Item) Person Role AT&L P&R Site UID RPUID IUID EDIPI FMID

7 Users Assessments Retrieved Total Governm ent Contractor Total Government Contractor 14-A ug Oct Nov ,1 60 1, Dec ,6 31 1, D ec ,7 21 1, Jan ,9 00 2, Feb ,6 24 3, Mar-01 1, ,9 28 6, Mar-01 1, ,8 27 8,78 7 1, May-01 1, , ,32 8 1, Jun-01 2, , , ,64 8 1, Jul-01 2, , , ,86 4 1, Aug-01 2,757 1,056 1, , ,53 6 1, A ug-01 3,136 1,083 2, , ,18 2 2, O ct-01 3,595 1,150 2, , ,35 7 2, Nov-01 3,985 1,214 2, , ,79 1 2, Dec-01 4,481 1,265 3, , ,24 5 3, Jan-02 4,695 1,237 3, , ,84 0 3, Feb-02 5,109 1,212 3, , ,23 2 3, Mar-02 5,515 1,216 4, , ,62 6 3, Apr-02 6,132 1,325 4, , ,39 2 4,2 60 Users Assessments Retrieved Total Governm ent Contractor Total Government Contractor 14-A ug Oct Nov ,1 60 1, Dec ,6 31 1, D ec ,7 21 1, Jan ,9 00 2, Feb ,6 24 3, Mar-01 1, ,9 28 6, Mar-01 1, ,8 27 8,78 7 1, May-01 1, , ,32 8 1, Jun-01 2, , , ,64 8 1, Jul-01 2, , , ,86 4 1, Aug-01 2,757 1,056 1, , ,53 6 1, A ug-01 3,136 1,083 2, , ,18 2 2, O ct-01 3,595 1,150 2, , ,35 7 2, Nov-01 3,985 1,214 2, , ,79 1 2, Dec-01 4,481 1,265 3, , ,24 5 3, Jan-02 4,695 1,237 3, , ,84 0 3, Feb-02 5,109 1,212 3, , ,23 2 3, Mar-02 5,515 1,216 4, , ,62 6 3, Apr-02 6,132 1,325 4, , ,39 2 4,2 60 Enterprise UID Digital Data Flow APUID DoD Budget Submission Need Line Item DUID Appropriations DUID Requirement Requisition X-6X G 25POLI P68EY78945J145 POLI X-6X G 25POLI P68EY78945J123 POLI Lines of Accounting Contract # &CLIN & SPIIN Shipping Notice TCN Contract Transportation Commitment Obligation LOA IUID/RPUID Delivered Property Inspection Transaction ID Receiving Voucher # Expenditure Financial Management Acceptance Acquisition Property Log CAGE/IUID/NSN Property, Logistics, and Transportation

8 CONOPS Item UID A common sense approach: Mark items with machine readable unique identifiers Centrally register pedigree data and value for each marked item Retrieve unique identifier from item in use through automatic data capture Associate and retrieve data on item value, maintenance history and accountability Identify and define collaboratively high priority scenarios for step-wise application Achieve value and extend resources: Exploit automatic data capture to improve productivity Enhance precision of logistics, contracting, and financial business transactions Consistently capture the value of items DoD buys, control these items during their use, and improve item performance Track items in property accountability, inventory, and financial management systems toward achieving compliance with the Chief Financial Officers Act Enable Serialized Item Management

9 Data Capture Opportunities

10 IUID Enabled Intensive Life Cycle Support Management Capabilities Requirements Objectives Financial Management Warranty Management Tracking Item Performance & Age Failure Analysis Reliability Improvement Maintenance Productivity Supply Productivity Safety Accountability Automated Data Collection Machine Readable Marking Value Processes Analysis Information Systems Supply Chain Events Uniquely Identified Items Intensive Life Cycle Support Management Item Unique Identification (IUID) Item Unique Identifier (UII) Resources Payback

11 SUPPLY DATA Key Elements of 856: Maintenance & Accountability Acquisition Visibility External Organizations Transportation Requirer Address TCN RFID OUID (P&R/Proc) IUID (Acq/Proc/Log) APUID (Acq) Site UID (I&E) EDI PI (P&R) RPUID (I&E) SYSUID (Acq/Proc/NII) PIIN/SPIIN (Proc) CLIN/SLIN/ELIN (Proc) Real Property & Facilities Personnel & Readiness FMS Case No. Country Code Address Organization Names CAGE DUNS Logistics Engineering UTC Organization Names UIC Address -RFID -TCN -856# -DoDAAC -IUID -CLIN -PIIN -SPIIN Design Activity CAGE Code PIN NSN Type/Model/Class Acquisition Program Names Type/Model/Class Requisition No. DUID FSC/PSC Demand Receiving Reports Type/Model/Class NSN PIN RFID Gov t Serialization CAGE S/N UTC(AF Only) DoDAAC NSN Address RFID ACRN TIN LOA Invoice No. Type/Model/Class Type/Model/Class Core Identifiers Functional Data Business Area Data Financial Address Data Keys

12 Trigger Points for IUID Registry Updates Supplier Warehouse User Maintenance Disposal Receive Ship Notice 1.1 Receive Item 2.1 Receive Item 3.1 Receive Item 4.1 Receive Item 5.1 ACQ SYSTEM INTERACTION VIA WAWF RECEIPT IN SYSTEM OF RECORD RECEIPT BY APO RECEIPT IN SYSTEM OF RECORD RECEIPT IN SYSTEM OF RECORD -- EDI Transaction/Web/XML Input IUID Registry Acquire Store Use Maintain Dispose

13 Data and Process Goal Traceability of Acquisition Demand to Procurement to Logistics Using Business Rules, Data Keys and enforcing the Regulations Challenge: Consistent adoption of data standards for traceability in a cross functional environment

14 WAWF Current Process State 15 WAWF WAWF Roles Roles Vendors Government Workflow User -Inspectors -Acceptors -Certifiers View Only Users -Contracting Officer -Payment Clerks Invoice & Receiving Report INPUT Invoice & Receiving Report SIGN REJECT PROCESS Invoice & Receiving Report VIEW notices sent to next workflow user Vendor EDI Vendor Web CCR DAASC Vendor FTP CAGEs (Vendor Address Codes) DoDAACs (Govt Address Codes) GEX Vendor EDI WAWF EDA Property Mgmt Systems AFEMS - AF Contract Data Contract Data Contract Data SPS IUID Registry Unique Identifier GEX Logistics Systems Entitlement Systems MOCAS - DCMA SAMMS - DLA BSM - DLA One Pay - Navy CAPS - Army/ODAs IAPS - AF Navy ERP Accounting Systems ACMS - JS EBIZ - DFAS SABRS - USMC Navy ERP STARS DSS - DLA Navy ERP ILSMIS - Navy

15 Keys for Tracking Warranty Performance Isolate Minimum Data Elements (IUID Items only) Phase I: Acquisition Planning Phase II: Solicitation / Contract Award Government Required Warranty Type & Terms W arranty Duration Contractor Provided Government Required CLIN CLIN Warranty Type & Terms Warranty Type & Terms Duration Contract No. Modification CLIN / SLIN / ELIN All IUID Data Phase III: Receipt & Acceptance Phase IV: Use; New Contracts (issued after JAN 2010) Contractor Provided Government Required Manufacturer W arranty Vendor W arranty Procedures ** Goal: Clearly define contract data requirements. **

16 Challenges Adhering to the contract line item rules Developing a procurement data standard enabling national level conformed contracts and contract management Developing an electronic solution for Full Cost of a Delivered Item (including indirect costs and Government Furnished Property) Contingency capabilities Paperless Government Furnished Property Wide Area Workflow Army and DLA at about 40%; 0 sites fully deployed Air Force and Navy are in excess of 75% deployed Receipt vs acceptance Survey underway across DoD Templates being developed with a focus on destination acceptance Biggest challenge is destination at maintenance locations across DoD as DLA role evolves Engaging logisticians 17