Request for Qualifications for Professional Services

Transcription

1 Yuma Yuma County Airport Authority 2191 E 32nd St, Ste 218, Yuma, AZ (928) PORT OF OPPORTUNITY January 4, 2019 Request for Qualifications for Professional Services Yuma International Airport intends to engage a Professional Planning Firm for the development of a "Shared-Use" Airfield Master Plan for the Yuma International Airport (NYL) and Marine Corps Air Station, Yuma (MCAS). This project is not yet funded. Funding is expected from the Federal Aviation Administration (FAA) and the Arizona Department of Transportation / Aeronautics Division (ADOT) within ninety (90) days of reaching a negotiated contract price with the selected firm. Firm selection and final contract agreement by the Yuma County Airport Authority Board of Directors is anticipated on or about March 12, The Airport will solicit and receive proposals for professional engineering planning services as described in the project scope. This RFQ Package is available by calling the Airport Administration Office at ext The proposed timeline below is for planning purposes only. Anticipated Milestones Project Name: Shared Use Master Plan NYL/MCAS Yuma RFQ Available: January 4, 2019 Site Visits: Schedule by calling Gen Grosse at Last Date for Questions: January 18, 2019 Response Due: February 4, pm Arizona Time Contract Award: TBD Project Manager: Mark Workman Overview The Scope of Services in Attachment 1 is for the development of a "Shared-Use" Airfield Master Plan for the Yuma International Airport (NYL) and MCAS. This Scope of Services is being prepared by the Airport and MCAS to address key issues, objectives and goals pertinent to the shared development of NYL. In this document, the term "Master Plan" means "Shared-Use Master Plan." The compilation of information, tables, charts and other documents in pursuing this task will ultimately result in a Shared-Use Airfield Master Plan that is acceptable to FAA, ADOT the United States Marine Corps (USMC). This Master Plan will generally be conducted in accordance with FAA Advisory Circular 150/5070-6B, Airport Master Plans, the FAA Phoenix ADO (Airports District Office) and ADOT, Airport Master Plan/ALP checklist and NavAir guidelines. The Master Plan is expected to be funded by both the FAA and the ADOT through grants. This Scope of Services has been developed to establish the goals of the project and framework from which all parties to the project may participate. The objective of the Master Plan is to provide the community, public officials, MCAS, and the Yuma County Airport Authority

2 (YCAA) with proper guidance for future development at NYL to satisfy military, commercial airline and general aviation demands, and be wholly compatible with the environment. Additionally, this study has an objective of evaluating existing guidance in the most recent NYL Master Plan, including identifying and incorporating current and future military and civilian objectives which may invalidate previous recommendations. Coordination between MCAS, NYL, local, regional, state, and federal agencies and the consultant team will be essential to bringing together all facts and data relevant to the project and to develop a mutual agreement regarding future development of the Shared Use Airfield. It should be understood at the beginning that this is NOT intended to be a "Military Planning Document". Rather, the airport needs to understand the aviation impact of military operations with respect to pavement, ground space and airspace. To accomplish that goal, considerable effort will be required to understand and incorporate the military perspective. Document Submission Submission of Qualifications Procedures: Your proposal should address a technical approach for the planning project only. Your proposal SHOULD NOT include a fee schedule. The selection of the engineering firm will follow the guidelines in FAA Advisory Circular 150/ D "Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects." SIX HARD COPIES of your completed proposal, AS WELL AS AN ELECTRONIC VERSION IN SEARCHABLE PDF FORMAT, must be delivered to the Airport Administration Office, Attention: Gen Grosse, 2191 E 32nd St, Ste 218, Yuma, AZ, 85365, not later than the date indicated in the project milestones on the cover page of this RFQ. You may call , and speak with Gen to confirm receipt. Submittals received after the stated time will not be considered. The cover letter must be signed by a party authorized to bind the entity submitting the RFQ. All material submitted in response to this solicitation becomes the property of YCAA and will not be returned. After the contract is awarded, the RFQ's shall be open for public inspection except to the extent that the withholding of information is permitted or required by law. A selection committee will review all proposals and rate and rank each submission in accordance with the evaluation criteria described below and in FAA AC 150/ D. All participating firms will be notified of the result and the top rated firm will be contacted to begin fee negotiations. The selection committee reserves the right to conduct interviews with the top rated firms if the committee deems it necessary. In such case, selection will be made following interviews. No verbal agreement or selection is binding or considered final until approved by the Yuma County Airport Authority. The YCAA reserves the right to reject any or all proposals, and to conduct new professional services selection procedures. If there are any questions concerning any aspect of this solicitation or the scope of work, please submit them in writing via to gen@yumaairport.com. All questions and answers will be disseminated via the airport web site. It is the responsibility of the responders to review all questions and answers prior to the submission of their proposals. The last date for questions is indicated above in the milestones.

3 Criteria for Evaluating Engineering Proposals The Selection Committee will use the following criteria to evaluate proposals. Criteria Max Points 1. Does the Proposer's firm indicate the ability to perform all or most aspects of the 20 project and is their recent experience in airport planning projects comparable to the proposed task? (20 points) 2. Do the Proposer's key personnel have the professional qualifications, experience 40 and availability for the proposed project? (40 points) 3. Does the Proposer's reputation indicate professional integrity and competence? 10 (10 points) 4. Does the Proposer indicate a thorough knowledge of FAA regulations, policies, 10 and procedures? (10 points) 5. Does the Proposer have experience on DoD projects and knowledge of NavAir 10 regulations and procedures? (10 points) 6. Does the Proposer's current workload demonstrate the ability to meet schedules 10 and deadlines? (10 points) 7. Does the Proposer's history in previous projects indicate the capability to 10 complete projects without experience delays. (10 points) 9. Does the Proposer's geographic location indicate an awareness of local 10 conditions, relevant local projects and experience with knowledge of local agencies and related histories? (10 points) 11. Does the Proposer demonstrate an understanding of the project s potential 10 problems and the airport's special concerns? (10 points) 12. Does the Proposer indicate a high degree of interest in undertaking the project? 10 (10 points) Maximum Possible Points 140 Thank you for taking the time to respond to this RFQ. YUMA COUNTY AIRPORT AUTHORITY, INC. Gladys D. Brown, CM, CAE Airport Director Attachment: Scope of Services

4 Attachment 1 - Scope of Services Throughout this Scope of Services, Sponsor shall refer to the Yuma County Airport Authority (YCAA); Consultant shall refer to the professional services firm hired. The specific task assignments are referenced in further detail throughout this document, but generally consist of the following: 1. Sponsor (YCAA): (Note: Sponsor input must always include MCAS perspective) a. Review and comment on airport goals, objectives and issues. b. Coordinate internal review and comment on draft products. c. Provide any historical records, materials, plans, drawings, aerial photography and existing information relevant to the tasks to follow. d. Provide a list of key contact personnel to the Consultant and assist the Consultant in resolving any administrative matters that interfere with the ability of the Consultant to meet the tasks identified within this Scope of Services. e. Assist in identifying and obtaining zoning and land use maps for the airport and surrounding communities. Provide a suitable street map to the Consultant in order to accommodate the State real estate requirement for a suitable Public Airport Disclosure Map to comply with ARS f. Provide any existing historical data on airport income, revenues, operating expenses, capital improvements/expenditures. Assist the Consultant in determining probable future revenue and expenditures for the airport. g. Assist the Consultant in identifying members of the Planning Advisory Committee (PAC). h. Approve all final drafts of chapters in the Master Plan as well as the final document prior to printing and publication. i. Approve the Airport Layout Plan (ALP) and the Plan Set prior to submission to the FAA, Phoenix ADO. 2. a. Perform and prepare the Master Plan in accordance with latest version of US Department of Transportation, FAA AC 150/5070-6B. b. Document the goals, objectives and issues in the introduction/initial chapter of the Master Plan document. Prepare a project timeline indicating major and minor milestones. c. Obtain socioeconomic factors that are likely to affect air transportation demand in the region. d. Examine the projected needs for and types of air service and projected military operations and identify the facilities necessary to accommodate the existing and projected demand. e. Examine forecasts of aviation activity and project aviation activity at NYL for the years 2020, 2025, 2030, 2035 and 2040 planning periods. Forecasts will be prepared for based civilian and military aircraft, operations, fleet mix, commercial activity, military training, annual instrument approaches and peaking characteristics at NYL and/or the region. f. Determine the airside and landside facilities necessary to meet the projected demand during the planning period (approximately 20 years). Evaluate access to the airport, including signage and determine if any improvements are necessary and the availability of funding. g. Recommend improvements to facilities (water, sewer, roads, transportation, power,

5 etc,) needed to support NYL during the planning period, including ability to respond to emergencies and keep vital facilities operational during emergencies or loss of electrical power. Evaluate and examine the demand/capacity of the airport, both existing and future. h. Evaluate and recommend revenue producing facilities/activities to enhance NYL s ability to meet expenses and capital costs. i. Develop and evaluate several airport alternative development plans and produce a minimum of three alternatives for further analysis. j. Perform an environmental screening/overview of the proposed development concepts in accordance with FAA Order B, National Environmental Policy Act (NEPA) Implementing Instructions for Airport Actions, and FAA Order F, Environmental Impacts: Policies and Procedures. k. Establish, schedule and prioritize airport development projects into a capital improvement program, staging the development throughout the planning period. Indicate costs of projects in current dollars and determine potential for federal, state, Passenger Facility Charge (PFC), private and local participation in funding these projects. l. Develop active and productive public involvement throughout the planning process. m. Evaluate current rates and fees established at NYL. n. Produce an Airport Layout Plan (ALP) in accordance with the FAA Western-Pacific Region ALP Checklist and a set of airport plans (Terminal Area, Part 77 Airspace, Approach Zones, Runway Protection Zones, Land Use/Noise, and Property Map (Exhibit A). Prepare a Public Airport Disclosure Map in accordance with A.R.S o. Provide draft materials (phase reports/working papers) for review by YCAA prior to any scheduled meeting date during the master plan process. p. Create, populate and maintain an internet website for the purpose of publishing information related to this project, including but not limited to providing for public input, dissemination of information and progress updates. 3. The point of contact for the Airport is: Gladys D. Brown, CM, CAE 2191 E 32nd St, Suite 218 Yuma, AZ All meetings, progress reports, project newsletters, etc., will be coordinated with the Point of Contact or designated alternate. Public meetings will be scheduled at key points in the master plan process (e.g., development alternatives, Master Plan final). The Master Plan development schedule will be prepared as part of the proposal and appended to the contract. The schedule will be the management document for determining the presentation of Working Papers/Phase Reports and final documents. 4. The Consultant is responsible for preparing monthly reports to YCAA, MCAS, ADOT Aeronautics and FAA, Phoenix ADO. The Consultant is encouraged to complete the Airport Master Plan as expeditiously as possible. NOTE: The ALP and Plan Set cannot delay the production of the Final Master Plan documents. Once a draft of the ALP has been approved by the FAA, the final Master Plan document can be produced. 5. In order to comply with A.R.S , the Airport Land Use and Noise Map should include overlays of the traffic pattern airspace and the airport noise contours for the end-ofthe-planning-period (20 years). 6. All Noise Contour information will be provided by MCAS (and the sponsor) prior to the commencement of any noise planning in any regard.

6 Element 1 Initiation Task 1.1 Project Formulation Description: Detailed descriptions of each item of work required for completion of the Airport Master Plan for Yuma International Airport (NYL) and MCAS Yuma will be prepared. The work effort task items contained within this Scope of Services shall be reviewed by the Consultant and as necessary, will be revised by YCAA, in consultation with MCAS Yuma, the FAA and ADOT. Any and all changes to the Scope of Services will be incorporated into the project contract documents. Charts of the project workflow will be included. Each work effort outlined above will be evaluated to estimate the number of hours necessary to accomplish the work efforts and the cost per hour based on the billing classifications of the planning professionals assigned. Expenses for travel, subsistence, materials, computer time, reproduction and printing, and miscellaneous study-related costs will also be estimated. When estimated times have been established, they will provide input to the development of a project schedule identifying allowable timeframes for major phases of the study. This schedule will also identify milestones for deliverables of each element to be submitted for review. A detailed element-by-element itemization of project hours and costs with a final project time schedule in graph form will be attached to all copies of the final work scope. Prepare description of each work item (task) included in the scope of services. Establish project budget and schedule. Review and comment, as necessary on the project scope to ensure proper attention is paid to critical areas. Review and negotiate project budget and schedule. A refined description of the project scope, which will be made a part of the Project contract documents. A Budget and Schedule, which will be made part of the Project contract documents. Task Planning Advisory Committee (PAC) Description: Potential members will be identified and asked to serve on a Planning Advisory Committee (PAC). The PAC will be composed of (a) the Airport Director, (b) MCAS Air Operations Officer, (c) a representative of MCAS CP&L; (d) A representative of the YCAA Board of Directors, and others as determined jointly by the NYL Airport Director and MCAS Air Operations Officer. The PAC will advise the Consultant on the content and recommendations of the Master Plan study through meetings and review of working papers. PAC meetings will be scheduled as outlined in Task 9.1. Assist Sponsor in establishing PAC guidelines, providing all necessary coordination to ensure appropriate parties are contacted and informed. Notify all PAC members of the meeting(s), produce and maintain all necessary meeting minutes and comments.

7 Extend invitations to potential committee members. Coordinate as necessary with the consultant and provide meeting facilities. Review and approve PAC correspondence prior to delivery to PAC. A Planning Advisory Committee, with written operating guidelines, which will meet during the course of the Master Plan. Task Prepare Reference Library Description: Prepare a reference library in text searchable PDF format comprised of the appropriate material from FAA, ADOT and NavAir sources. Coordinate with PAC members to identify appropriate documents and regulations and cross references, determining which standards in given circumstances are the most restrictive. Distribute the library to PAC and YCAA staff for their use during the Master Plan study. Design and prepare Library for the Committee. Review and comment prior to distribution. Consolidated PDF Library. Task 1.4 General Background Summary Description: A general background information document summarizing why the Master Plan Study is being conducted will be prepared and outlined to assist with establishing Goals and Objectives. Develop a general background information document that provides background information and the basis for conducting the Master Plan Study. Review and comment. Background information document for developing the Goals and Objectives. Task Establish Goals and Objectives Description: Prepare a list of goals and objectives for the Master Plan Study that clearly identifies the primary expectations of the Master Plan process. The list will be included in the introduction section of the study. This overview will be important in determining such agenda as the role of the airport, the role and responsibilities of MCAS, the level of service provided to the public and the growth possibilities and possible areas of growth and/or conflict for both MCAS and NYL. Organize and coordinate the development of a listing of the goals and objectives of the study.

8 Assist the Consultant in identifying and coordinating the primary goals and objectives of the study. Goals and objective for the Master Plan. Task 1.6 Outline Baseline Assumptions Description: Identify general assumptions based on input from the Sponsor for utilization in the study. Assumptions will be further coordinated with the FAA, ADOT and NavAir for inclusion in the introduction section of the study. Any existing grandfather clauses will also be identified in the introduction section. Prepare a list of study assumptions. Review and comment. A list of general study assumptions. Element 2 - Inventory The purpose of this element is to assemble and organize relevant information, data, and mapping to be used throughout the study in support of various analyses. This element will maximize the use of existing information and will prepare new data and documentation only when existing information is unavailable, incomplete or outdated. The narrative prepared as part of this element will focus, highlight and identify the changes since the completion of the existing Master Plan. Task 2.1 Evaluate Existing Documents Description: Evaluate in detail existing documents and previous planning efforts for their adaptability or use in the Master Plan Update process. These documents will include previous master plans, area development plans, terminal area plans, and such other documentation as available. This includes the existing and/or pending planning efforts of communities surrounding the Airport (City of Yuma, Town of Imperial, Quechan and Cocopah Indian Communities, etc.). Review and evaluation of existing planning documents. Assist the Consultant in the procurement of existing documents. Compilation of previous study efforts and existing documents for input to future tasks. Task 2.2 (a) - Obtain New Aerial Photographs and Topographic/Planimetric Mapping Description: The Consultant will assemble new digital electronic color aerial photography and new topographic and planimetric mapping of NYL and its environs. Topographic and planimetric mapping of the surrounding area and aerial photography of the airport including any existing or potential future airport property as well as the inner approach surface areas, will be

9 obtained by the Consultant. The topographic mapping will be at 2-foot contour intervals and will include top of building elevations. The horizontal datum will be NAD83 and the vertical datum will be NAVD88. The digital color aerial photography will be used for base mapping and exhibits. As part of this task, the Permanent Survey Marks (PSM), consisting of a single Primary Airport Control Station (PACS) and two Secondary Airport Control Stations (SACS) per the guidelines as set forth in FAA Specification No. 405 will be verified. All aerial photography and/or topographic mapping shall be ortho-rectified and be submitted without copyright restrictions, license agreements or any other type of limits on their use and/or distribution by NYL and MCAS. Files will be delivered in a variety of file types and resolutions and will be compatible with MCAS I&L software requirements. Several poster sized, mounted aerial photographs will be provided to the sponsor. Obtain new aerial photography and topographic mapping. Coordinate with the Consultant and provide information as necessary. New aerial photographs and topographic/planimetric mapping for use in preparing Base Maps. Files will be delivered in a variety of file types and resolutions and will be compatible with MCAS I&L software requirements. Aerial photos will be suitable for use in briefing and conference rooms. Task 2.2 (b) Perform and Prepare and Submit Aeronautical Survey Description: Perform an aeronautical survey of the airport and surrounding areas for submission to the National Geodetic Survey (NGS) for approval and inclusion in the National Spatial Reference System (NSRS) in support of aeronautical information surveys. This survey will be performed, prepared and submitted in accordance with AC 150/ A and AC150/ B using remote sensing technologies in accordance with AC 150/ C. Conduct and submit an aeronautical survey in accordance with the current Advisory Circulars. Provide the Consultant access to the airport property and airport records as necessary. Airport aeronautical survey for the purpose of inclusion in the Airport Geographical Information System (AGIS) and submission to the NGS for approval and inclusion in the NSRS. Task Inventory Airport Physical Facilities Description: Perform an update to the most current Master Plan inventory of physical facilities and land uses which exist within the boundaries of NYL. The update shall modify, as necessary, the most current Master Plan inventory and will include an examination of plans, documents and onsite inspection of physical facilities, which determined the type, size, condition, adequacy and use of these facilities. The following relevant areas are included as a minimum:

10 MCAS Facilities: Record of pavement strength, conditions and dates of rehabilitations or overlays (runways, taxiways, and aprons), lighting and navaid systems, including installation dates, current conditions and locations. Civilian Side of the Airfield: Record of pavement strength, conditions and dates of rehabilitations or overlays (taxiways, aprons perimeter road), lighting systems, including installation dates, current conditions and locations. Passenger Terminal: In depth review of functional areas within the existing passenger terminal building with square footage allocations to tenants, analysis of terminal building physical plant and critical elements including age and forecasted life cycle for major capital components. Fixed Base Operator/GA Services: Square footage of structures, use, condition, fuel storage capacity (by fuel grade), including location of tanks, ownership, age of equipment, type of tanks, compliance with containment regulations, fuel truck fleet and truck storage information. Ancillary Facilities: Other businesses on airport (define type of business, building size and condition), including leasehold map; ARFF and maintenance facilities and description of equipment and capabilities both when the airfield is open (tower operational) and when the airfield is closed (non-towered operations) Security Systems: Type and status of security system, cameras, camera location and image capture range, digital storage capacity and system limitations.

11 Conduct an inventory update of the airport Facilities to accumulate pertinent data. Provide the Consultant access to the airport property and airport records as necessary. Tabulated airport facility inventory for sponsor and for input to later tasks, highlighting changed conditions since the existing master plan. Task 2.4 Review Pavement Maintenance Program Description: The pavement management program forms the basis for identifying routine maintenance needs and for developing a prioritized list of recommended, pavement improvement projects for NYL. Using the ADOT Pavement Maintenance Program (PMP) for NYL, MicroPAVER and other related pavement data, review the existing PMP for completeness, accuracy, conformance to federal guidelines and provide recommendations, as necessary. The pavement management system in place at NYL and reviewed during this project will ensure that NYL maintains compliance with Public Law This law requires that any airport requesting federal funds for pavement improvement projects must have implemented a pavement-maintenance management program. This requirement is outlined in Federal Aviation Administration (FAA) Program Guidance Letter (PGL) 95-2, and is incorporated into all FAA grants for pavement improvement projects as Grant Assurance 11. Methodology: The review of NYL s pavement management system will be in accordance with FAA Advisory Circular 150/5380-6, ''Guidelines and Procedures for Maintenance of Airport Pavements", Advisory Circular 150/5380-7, "Pavement Management Systems", Advisory Circular 150/5320-6D, "Airport Pavement Design and Evaluation", Program Guidance Letter 95-2, "Pavement Maintenance-Management Program", and ASTM D-5340, Test Method for Airport Pavement Condition Surveys". The tasks that will be completed are: Records Review CAD Map Review Visual Condition Survey, if necessary MicroPAVER Update, if necessary Update as necessary, the 10-Year Maintenance and Rehabilitation Program Development Non-destructive and/or destructive testing of sample pavement sections, as necessary Analysis of testing results for Pavement Condition Index (PCI), life cycle analysis, weight bearing capability, etc. Summary report of findings and recommendations for inclusion into final Master Plan document. Review, and update as necessary, NYL s pavement maintenance program. Provide the Consultant with available "As-Built" plans of airport pavement projects as well as all documentation relating to airport pavements. Provide the Consultant access to the Airport/Airfield.

12 Tabulated airport pavement condition inventory in a variety of file types for the sponsor and for input to later tasks, highlighting changed conditions since the existing master plan. Task Inventory Airport Access and Parking Description: Making maximum use of existing information, update the inventory of airport access systems, as defined in the most current Airport Master Plan. Data available in recent documents or currently under study for access and parking systems will be incorporated in this task. A series of inventory subtasks will be conducted to obtain the following information, as a minimum. As appropriate, this information will be presented in map and digital format. a) Roadway system circulation and traffic flow, including number of lanes and turn lanes. b) Parking lot operation, use and safety and number of spaces. c) Automobile traffic activity and peak hour volumes, as available. e) Traffic mix associated with various roadways. f) Perimeter and ancillary roadway system. g) Airport access directional signage throughout the community. h) Regional transportation facilities that provide major access to Yuma International Airport (NYL). Conduct an inventory update of the airport facilities to accumulate pertinent data. Assist the Consultant in obtaining existing available airport data relating to access and parking Base data input to subsequent tasks. Task Inventory Airport Financial Data Description: In consultation with airport staff, develop a detailed understanding of the type, format and level of detail that will be most beneficial as a part of the economic and financial analyses conducted in the plan. Identify the specific financial data and information necessary to provide adequate financial evaluations of any proposed development resulting from the planning process. This information will pertain primarily to the following, as it is available: a) Legislation and ordinances. b) Airport management policies and guidelines. c) Financial statistics of the airport. d) Monthly and Annual financial reports (5 years). e) Airport leases, user fees, and other sources. f) Capital improvement projects planned or in progress. g) Debt service and depreciation requirements. h) Operational costs and revenues. i) Previous FAA or state grants. Assemble data.

13 Provide and review available financial data with Consultant. Input data to subsequent tasks. Task Inventory Air Traffic Activity Description: Air traffic activity data for the airport will be assembled and organized from various sources. Relevant data on scheduled air carrier, commuter, air taxi, helicopter, general aviation and military activity for NYL will be collected. Data will be obtained from the FAA Regional Office, FAA tower statistics, the Air Transport Association (ATA), individual airlines, tenant operators, Fixed Base Operators and the military. The assembled data will include, as available: a) Historical (annual: 10 years, monthly: 5 years) airline and commuter activity, including passengers, origins/destinations, operations, aircraft type, cargo, mail, etc. b) General aviation, including helicopter operations (local and itinerant), (annual: 10 years, monthly: 5 years) based aircraft by type, as available. c) Air freight and airmail tonnage, operations (annual: 10 years, monthly: 5 years), aircraft type, origins/destinations, etc., as available. d) Military operations (itinerant and local), aircraft operations (annual: 10 years, monthly: 5 years) mix, based aircraft, etc. Assemble data. Assist Consultant in obtaining available airport records. Input data to subsequent tasks. Task Inventory Airspace and Air Traffic Control Description: Review and perform inventories of airspace and air traffic procedures and operations at NYL and MCAS. Conduct interviews with airport officials, MCAS operations, local ATC personnel, FAA representatives, airlines, pilots and others as necessary or appropriate to develop a complete description of aircraft operations and airspace at NYL. Basic inventory items will include: a) Airways and air traffic patterns. b) Noise abatement procedures. c) Navigational aids. d) Airspace conflicts and obstructions. e) Applicable control procedures. f) Existing approach and departure procedures (all types) g) Helicopter operating procedures. Assemble data.

14 Assist in arranging interviews as necessary. Input to later analysis. Task Inventory Socioeconomic Data Description: Obtain statistical data on historical and forecast socioeconomic factors for the City of Yuma and surroundings communities. These factors will include employment, income, population age group and housing characteristics, with emphasis placed upon identification of specific socioeconomic characteristics of the developed areas in the local environs as well as trends that have been established for future development and habitation. Assemble data based on latest information available. Reveiw collection of data. Input to later analysis. Task Prepare Inventory Working Paper Description: Prepare a working paper, which will provide up-to-date information in tabular, narrative, and graphic format. This will include information on the airport facilities, applicable air traffic activity, access and parking data, present planning efforts, an overview of airspace, air traffic characteristics, and an operations data summary describing aircraft activity for use in subsequent analyses. Develop complete narrative and graphics for the working paper. Responsible for distribution of working papers to the PAC members. Two copies of a working paper with Word.doc and PDF files covering the items outlined in the Inventory element. This working paper will become a chapter in the final report. Element 3 - Forecasts This study element is intended to determine an estimate of future levels of air traffic by quantity and by characteristics that will identify the demand that must be met by NYL and by the surrounding airport environment. When this element is completed, the new aviation forecasts will be submitted to the FAA for approval. The work tasks to be carried out as part of the element include the following: Task Review Regional and Airport Area Socioeconomic Forecast Description: Review and analyze current local and regional socioeconomic forecasts obtained as part of the Inventory element. In consultation with state, regional, local planning agencies and

15 other local agency participants, select the forecasts which seem most representative of expected future trends. Review all socioeconomic material pertaining to the study and the region. Identify potential sources of information and assist Consultant in obtaining socioeconomic material Forecasts of expected socioeconomic trends. Task New Commercial Service Demand Forecasts Description: Update the most recent Airport Master Plan in regards to commercial service demand forecasts, taking into consideration forecasts from other sources such as the FAA, state, and the ATA. The methodology utilized in this analysis will be a variety of techniques that will factor in national air transportation statistics, local socioeconomic factors, as well as the independent airport data. A final refinement of commercial service forecasts will be conducted to integrate the effects of changing technology and the region's existing and strategic market plans and will result in estimates of commercial demand for the years 2020, 2025, 2030 and 2040 which will be presented as: Annual enplaned passenger volumes. Annual commercial service aircraft operations. Peak hour enplanements and operations. Commercial service aircraft mix and carrier classifications. Annual Instrument Approaches. Update new commercial service demand forecasts. Assist Consultant in obtaining available airport records. Complete incremental forecasts for the years 2020, 2025, 2030 and These forecasts will be coordinated with NYL, MCAS, FAA, the State and other interests at this point to ensure that the study proceeds on the basis of generally supported assumptions. Task General Aviation Demand Forecasts Description: Update the most recent Airport Master Plan General Aviation (GA) demand forecasts using both simple and more complex methodologies taking into consideration forecasts sources such as ADOT and the FAA. Historical general aviation activity statistics for NYL will be organized to evaluate airport peaking characteristics and aircraft mix ratios. The methodology used in this analysis will involve a variety of techniques that will factor in national general aviation transportation statistics, local socioeconomic factors as well as the independent airport data. Based aircraft totals and mix. Annual general aviation and operations (local vs. itinerant).

16 Annual ground operations per runway and taxiway. Annual landing operations by aircraft type and weight. Annual Helicopter operations. Annual VFR pattern approaches by aircraft type. Annual Instrument Approaches by aircraft type. Peak hour operations. Update General Aviation demand forecasts. Assist Consultant in obtaining available airport records. Complete incremental high/medium/low forecasts for the years 2020, 2025, 2030 and These forecasts will be coordinated with the NYL, MCAS, FAA, the State and other interests at this point to ensure that the study proceeds on the basis of generally supported assumptions. Task Military Demand Forecasts Description: Update the most recent Airport Master Plan Military demand forecasts using both simple and more complex methodologies taking into consideration forecasts sources such as MCAS and the FAA. Military operations and fleet mix forecasts will be based upon information obtained through discussions with NYL, MCAS and other sources. Forecasts will include options including various basing strategies for MCAS. A final refinement of activity forecasts will be conducted to integrate the effects of changing technology in general aviation and will result in estimates of Military aviation demand for the years 2020, 2025, 2030 and 2040, which will be presented as follows: Based aircraft totals and mix (temporary duty and permanent military). Annual military operations (local vs. itinerant). Annual ground operations per runway and taxiway. Annual landing operations by aircraft type and weight. Annual Helicopter and Osprey operations. Annual VFR pattern approaches by aircraft type. Annual Instrument Approaches by aircraft type. Peak hour operations. Update Military demand forecasts. Assist Consultant in obtaining available airport records. Complete incremental high/medium/low forecasts for the years 2020, 2025, 2030 and These forecasts will be coordinated with the NYL, MCAS, FAA, the State and other interests at this point to ensure that the study proceeds on the basis of generally supported assumptions.

17 Task Air Cargo Demand Forecasts Description: Based upon the results of information collected from local air cargo operators and using the databases prepared under preceding tasks, update the most recent Airport Master Plan forecasts of air cargo demand for the years 2020, 2025, 2030 and Due to the slight possibility of new cargo facilities being created prepare a forecast matrix which indicates a lightweight /moderate weight /heavy weight cargo aircraft with low/medium/heavy aircraft operations. This will be used to calculate maximum capacity models in the next element. Update air cargo forecasts. Review Data. Market assessments of cargo volumes and cargo aircraft movements related to the continuation of current operating conditions. Task Access and Parking Forecasts Description: Using the most recent Airport Master Plan, aviation activity forecasts and the access and parking inventory data, prepare airport access and parking demand forecasts for the years 2020, 2025, 2030 and These analyses will also include detailed evaluations to distribute estimates annually through the short-term period, as well as to assign volumes to parking for commercial purposes and that needed for other aviation support areas. The effect these volumes will have on regional access routes will be considered. Prepare Access and Parking Forecasts. Review Data. Forecasts of airport access and parking demand for the short, intermediate, and long terms. Task 3.7 Prepare Forecasts Working Paper Description: A working paper detailing the results of the forecasts will be compiled. Since this data will become an important parameter for input into the remaining elements of the study, it will be submitted to representatives of NYL, MCAS, local planning agencies, the FAA and ADOT for review before dependent tasks will be finalized. Develop complete graphics and narrative for the working paper. Distribute PDF files and/or working papers to the PAC members. Two copies of a working paper with Word.doc and PDF files covering the items outlined in the Forecast element. This working paper will become a chapter in the final report.

18 Element 4 Demand/Capacity The purpose of this study element is to determine the critical airside and landside demand/capacity relationships to serve as a guide for later determination of facility requirements. In addition, by the end of this element, enough information will have been collected and analyzed so that reasonable solutions can be prepared for those components of the plan requiring more immediate action. Task 4.1 Determine Airfield Capacity and Delay Description: Using the FAA s airfield capacity/delay model and the most recent Airport Master Plan, estimate future levels of airfield capacity for NYL and MCAS. These analyses will be based on the existing and proposed alternate airfield configuration, aviation demand forecasts and an analysis of management and operational procedures in order to optimize the use of the total airside (runway, taxiway and apron). Indications will be made for changes that have occurred since the previous Master Plan. Alternate Airfield configurations will include the addition of currently planned ACIP projects, the relocation of Runway 21L/3R and the shortening of Runway 17/35. Create a matrix showing various capacity and delay impacts for various airfield configurations. Update existing and future airfield capacity and delay. Develop an estimate of existing and future airfield capacity as well as delays to be expected. Task 4.2 Evaluate Terminal Gate Capacity Description: Utilizing information developed in earlier tasks, update the most recent Airport Master Plan and evaluate the needs for aircraft boarding gates at the existing passenger terminal (west side) and the proposed east side terminal complex. The evaluation will identify the timing and need for gates from three (3) different approaches, peak hour utilization, daily utilization and annual utilization. These standard approaches are outlined in FAA AC 150/ , Airport Terminal Building Planning and Design. Identify normal, peak and maximum capacity of the secure terminal area and three options for expansion of the secure area to meet future demand. Update and evaluate terminal gate capacity. Provide the Consultant with the results of any previous terminal studies. Terminal gate capacity and secure area capacity with expansion options. Task 4.3 Evaluate Access System and Parking Capacity Description: Update the most recent Airport Master Plan and evaluate the capacity of the Airport s external and internal vehicle access system. Evaluate the capacity of the Airport access roadway during peak hours. Identify those features of the access and parking system that are out of

19 balance and identify the constraints which will be placed on the total landside system, including proposed terminal modifications. Analysis for vehicle parking shall include the existing passenger terminal and the proposed west side location. Evaluate access system and parking capacity. Provide the Consultant with parking and access information. Evaluation of access system capacity. Task 4.4 Prepare Demand Capacity Working Paper Description: Organize background information, analyses and findings of the demand/capacity work efforts and prepare a detailed working paper in narrative and graphical format. This working paper will organize the rationale upon which the capacity determinations are based. Two copies of the working paper and word.doc and PDF files will be prepared for distribution. Develop complete graphics and narrative for the working paper. Responsible for the distribution of the working papers to the PAC. Two copies of the working paper and word.doc and PDF files covering the items outlined in the demand/capacity element. This working paper will become a chapter in the final report. Element 5 Facility Requirements The purpose of this study element is to convert basic capacity needs into types and volumes of actual physical facilities required to meet forecast demands in aviation activity and to identify short-term corrective strategies for problems that demand immediate action. Task 5.1 Establish Airport Physical Planning Criteria Description: Identify physical planning criteria for use in assessing the adequacy of various airport facilities to meet forecast demands. These criteria shall be based upon the latest FAA and NavAir requirements and standards as they apply to the level of activity identified, new technology and the role of NYL. These criteria shall include dimensional standards for safety including the most restrictive of FAA or NavAir standards for runway separation, height restrictions, airspace/air traffic control including approach and runway protection zones, safety areas and other general physical requirements such as aprons, terminal operations, access circulation and parking, hangar and services, administrative, the potential for hydrant fueling, Aircraft Rescue and Fire Fighting (ARFF), rental car, cargo, utilities, airport maintenance and other airport service and support facilities. Identify physical planning criteria to meet forecast demands.

20 Detailed criteria for airport physical planning. Task 5.2 Prepare Airfield Facility Requirements Description: Using the results of the demand/capacity studies outlined within the Scope of Services, as well as relevant information from other tasks, update the most recent Airport Master Plan and prepare a preliminary list of facility requirements needed to meet projected demands for NYL/MCAS for the years 2020, 2025, 2030 and 2040 planning horizons. These facility requirements will be used in the later comparative evaluations and will be based upon the airport physical planning criteria and the aviation forecasts. Facility requirements to meet aviation demand for the airfield will include, but not be limited to, runways, taxiways, lighting, helicopter activities, arm/de-arm areas, quick check areas, arresting cables, ARFF, GA aprons and hangars, commercial development, navigational aids and marking and signage. These facility requirements will be developed in the form of gross areas and basic units and will be compared to those that presently exist to identify the future development items needed to maintain adequate service, function and operations of the Airport. In subsequent tasks, the above facility requirements will be translated into alternative plans for further evaluation in relation to established planning criteria. Because facility requirements are a function of airport concept possibilities, particularly in staging, these later analyses will be performed in coordination with other factors and may undergo several modifications. Consultant shall determine future helicopter and Osprey operating requirements for NYL. This analysis will be based on the existing airfield configuration, airspace procedures, aviation demand forecasts and an analysis of NYL and MCAS management and operational procedures in order to optimize the use of the total airside (runway, taxiway and apron). Emphasis will be placed on changes that have occurred since the most recent Master Plan. Update and identify specific airfield facility needs. Detailed description of all airfield facilities required to meet aviation demands at the Airport for the years 2020, 2025, 2030 and Task 5.3 Prepare Landside Area Facility Requirements Description: Using information provided by the aviation planning criteria established under preceding tasks, update the most recent Airport Master Plan and develop a set of facility requirements addressing the landside facilities necessary to support the airfield and its related activity, including the proposed ACIP. Requirements for facilities such as cargo, fueling, aircraft and vehicle maintenance, airport maintenance, FBO, rental car ready and remote lots and revenue support facilities will be developed in this task.

21 Update and identify specific landside area facility needs. Detailed description of facility requirements necessary for landside development to support aviation demand for the years 2020, 2025, 2030 and Task 5.4 Prepare Terminal Building Facility Requirements Description: Utilizing existing terminal development information and information developed under the demand/capacity evaluations update the most recent Airport Master Plan and prepare facility requirements for the existing passenger terminal and the proposed ACIP. These requirements will include, but not be limited to, number of boarding gates, baggage systems, baggage claim, airline support area, public and non-public areas, security systems, HVAC systems, security, concessions and other revenue support areas. Identify specific terminal building requirements. Requirements for passenger terminal. Task 5.5 Prepare Access Requirements Description: Using information prepared during previous studies, update the most recent Airport Master Plan and prepare requirements for on and off airfield vehicle access to various airfield, cargo, landside and terminal facilities. Considerations of anticipated vehicular mix and volume will determine the sizing of facilities necessary, although these requirements may be significantly adjusted based on various aviation alternatives. Update and identify specific access requirements. Develop requirements for airfield, cargo, terminal, general aviation and non-aviation surface access. Task Prepare Air Cargo Facility Requirements Description: Update the most recent Airport Master Plan and evaluate the quantities and facilities (ramp, building, roadways, etc.) needed to accommodate bulk air freight and mail carried by passenger and cargo aircraft. Present facilities will be evaluated for adequacy and functional efficiency for cargo quantities estimated for the planning horizon demand levels. Evaluate the ability of any remaining support facilities for meeting the forecast demands. Include a matrix