Edward Bortone, CHPA Director of Material Services and Security

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2 Edward Bortone, CHPA Director of Material Services and Security

3 Lahey Clinic Expands Its Use of RFID Active RFID for Asset Tracking. Passive RFID for Access Control, Employee Parking, Payroll Deduction for Cafeteria Purchases, MD attendance at meetings and Scrub Suit Acquisition.

4 Introduction to Lahey Clinic 500 MD, 84 year old Integrated Multi-Specialty Group Practice located 10 miles outside of Boston, MA. 327 licensed bed Academic Medical Center 2 Hospital campuses, combined 1.2M s.f. Primary/Tertiary Care Hospital, Level II Trauma Center Approx. 20 other specialty or primary care sites Approx. 3,000 pieces of mobile/portable equipment Over 5,000 employees

5 Lahey Clinic Burlington, MA

6 Lahey Clinic North

7 RFID at Lahey - Background 1999/2000 Early Adopter of RFID System/Limited Success. System shortcomings/lack of staff buy-in 2001 Evaluation of Biometrics, Iris scanning, RFID. RFID technology chosen for most flexibility physical security, asset management and employee identification Introduced Passive RFID system for access control. Chose WinPak from Honeywell Discussions with our Biomedical Engineering contractor, GE Healthcare for active RFID for asset tracking. Looking for a corporate commitment. 2005/06 Development of an agreement/partnership with GE (Initial Focus on Asset Management)

8 RFID at Lahey Background (cont d) 2005 Upgraded the passive RFID system, WinPak 2005 (Honeywell) 2007 Commitment to expand the Active RFID infrastructure to cover both our Burlington and Peabody's entire facilities Began transfer to a network based RFID passive system (Synergist from Genetec) (currently) Evaluation of new systems for Active RFID Asset Tracking. Looking for exact location (room detail), alerts for low battery and non movement of assets.

9 Active RFID Asset Tracking We use GE Healthcares RTLS (real time locating system) IntelliMotion System to track over 3000 pieces of portable inventoried medical equipment at our two main facilities. More and more nurses and clinicians are using IntelliMotion, however we need more features. Lahey will convert to a newer technology in 2011.

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11 Bio Medical Assets Tracked (examples) Facilites IT Infusion Pumps Pulse Oximeters Feeding Pumps Vents Physiological Monitors Cables SPO2 Monitors Defibs Ultrasound Units Pt. weight scales Cardiac Monitors Fetal Monitors Blood Warmers Balloon Pumps Wheelchairs Stretchers Cables Emergency Carts Beds Furniture Fire extinguishers (future) Hoya Lifts Servers Laptops TV Screens Mobile/telecom costs Desktops

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14 Theft recovery

15 How Assets are tracked Infrastructure Continuously Deployed WhereNet Reader WhereNet Tag WhereNet Antenna 14 Jeff Doran

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18 Over-crowded Patient Corridor WhereNet Ports WhereNet Reader

19 Managing Multi-Site Coverage Why is this a problem? Invisible inventory due to movement between Lahey North and Lahey Burlington, leading to increased rentals, loss and over purchases of moveable medical equipment How does RFID solution help? RFID enables real-time visibility of inventory throughout the enterprise, allowing ease of equipment exchange between facilities It shows us how long an asset is in use at each site Greatly improves staff efficiency

20 Why is this a problem? Containing Costs Equipment hoarding Excessive rentals, lease/buy of equipments (pumps, vents, etc.) Asset loss/shrinkage (wheelchairs, telemetry monitors etc) All of above result in excessive cost and also affects quality of care How does RFID solution help? RFID brings real-time visibility and right sizing of inventory ; ability to find for PM/repair Allows tracking of rental or leased equipment Prevents assets from walking out with exit alerts (if activated) Gives insights into utilization patterns to help make better purchasing decisions

21 Original ROI Spreadsheet

22 Passive RFID One HID card one ID badge Several system applications Several uses

23 Passive RFID Internal and External Access Control for Building Security Employee Parking Cafeteria Purchases Scrub Suit Acquisition Physician attendance at Medical Grand Rounds Implant Tracking (coming soon) Computer logon (coming soon)

24 Lahey Clinic RFID Badge

25 Employee Parking

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27 Employee Entrance

28 Standardize/Simplify for Staff Applications Why is this a problem? Staff security - Access control difficult with multiple systems Complex systems,(iris, biometrics) more probability for failure and slower Staff dissatisfaction due to use of multiple tools How has the RFID solution helped? Access control streamlined Staff efficiency Allows for a unified technology approach / foundation for future applications..

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33 Lahey s Proximity Card They are standard Prox cards vs. some of the newer Smart cards that have come out over the last few years. The newer cards have programmable chips inside that will hold customizable info for each user and higher levels of security than standard cards. But, they are also more expensive and aren t supported by a lot of readers and programs. So we would need to upgrade all of our card readers.

34 Lahey s Proximity Card, (con t) The benefits of the standard cards are they low cost, we can print on them so they act as ID cards, and because they are just a basic card they are supported by the widest range of readers possible. So we can use them for all of our applications. So we get the best bang for our buck. We don t need to upgrade our existing systems to support them, and they are almost universally supported by many systems.

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