MELISSA SCHOOLS. A Special Time in a Special Place

Transcription

1 MELISSA SCHOOLS A Special Time in a Special Place MARCH 19, 2018 RFP: MISDMHS Dear Vendors: The intent of this Request for Proposal (RFP) is to secure quotes for technology hardware to be purchased for. Proposals must be mailed, faxed, ed, or delivered to the following address by 12:00 PM on April 2, 2018: Technology Director 1904 Cooper Street Melissa, TX Fax: rcline@melissaisd.org Proposals must be submitted on or before the published date and time shown on the RFP. Proposals received after the published time and date will not be considered. All materials should be proposed with the freight and shipping costs included in the price. All proposals must remain open for sixty (60) days from the opening date pending acceptance by MISD. It shall be the vendor s responsibility to learn all aspects of the RFP requirements. If a vendor contemplating submitting a quote is in doubt as to the true meaning of any part of the RFP document, the vendor may contact me for clarification. Please refer to RFP # MISDMHS in your correspondence. Sincerely, Technology Director rcline@melissaisd.org

2 Request for Proposal Terms and Conditions INTENT: It is the intent of this RFP to procure technology hardware from vendor(s) that offer the best value for the district. Vendors are to quote on the attached Vendor Specification Sheet. Delivery time after receipt of order will be a factor in awarding this quote. PREPARATION OF QUOTE: In order for quote to be considered: All quotes must be submitted in a clearly understood format. All quotes must meet or exceed the functional specifications defined. All technical specifications must be met. QUANTITIES: The right to make quantity variations is reserved for the period of firm offering. Additional purchases shall be subject to All Terms and Conditions of the original quote. PRICING REQUIREMENTS: Prices quoted will be per unit and must reflect delivery charges, installation, warranty, documentation, service, etc. Melissa ISD will not incur additional charges. DELIVERY: Orders are to be delivered to a designated location within Melissa ISD. Vendor must notify Melissa ISD immediately of any delay in manufacturer's production. Items found to be defective, damaged in shipment, or not meeting specifications, must be accepted for return with shipping charges paid by the vendor. If the vendor fails to deliver both the quality or quantity of items on which award was made by the promised delivery date and at the prices specified in this bid, Melissa ISD reserves the right to purchase the specified item elsewhere, thus charging the increase in price and cost of shipping to the vendor. All equipment/supplies must be delivered in sealed boxes or cartons. All equipment/supplies must have, where normally supplied, a style, model, sizes and color listed on the box. Title does not transfer to the District until receipt of and acceptance by authorized District representative(s). A list of authorized representatives will be provided upon award of RFP. Vendor will notify Melissa ISD of the ship date and delivery date. Under no circumstances should the items be delivered without advance notification. It is the responsibility of the vendor to coordinate delivery of equipment at a specific time that is acceptable to each district in order to minimize disruptions to educational activities. The district will define the building location(s) for each shipment. Vendor will ship equipment to the specified addresses (installation will involve multiple locations) and place the equipment inside the building at the designated classrooms/location(s). INTERLOCAL AGREEMENT: As permitted under Chapter 791 of the Government Code, other local governmental entities may wish to also participate under the same terms and conditions contained in this contract. Each entity wishing

3 to participate must enter into the same Interlocal Agreement as and have prior authorization from vendor. If such participation is authorized, all purchase orders will be issued directly from and shipped directly to the local governmental entity requiring supplies/services. shall not be held responsible for any orders placed, deliveries made or payment for supplies/services ordered by these entities. Each entity reserves the right to determine their participation in this contract. Would bidder be willing to allow other local governmental entities to participate in this contract, if awarded, under the same terms and conditions? YES / NO (Circle One) Authorized Representative/Position Date SELECTION CRITERIA: Purchase Price/Maintenance Costs: Pricing is a strong consideration, but other criteria will be considered to determine best value. Long-term cost is also a strong consideration. Product Quality: Adherence to specifications any changes from the listed specifications must be clearly noted. The vendor accepts all conditions and specifications unless specifically noted. Vendors are encouraged to send documentation on quoted materials. Service and Support: Ability to meet specified requirements Length and scope of warranties. Service and support after installation are of prime importance. Vendor Stability: Financial stability Appropriate experience providing similar products and services. Ability to complete the contract. TAXES: The School Districts are exempt from all applicable Federal and State Taxes. Tax-exempt information will be furnished upon request. CONTRACT FOR PURCHASE: Purchases will be put into effect in the form of a purchase order executed by the Melissa Independent School District after quotes have been awarded. Melissa ISD will not be responsible for any goods delivered, or services performed without an authorized purchase order. Vendor will be responsible for completing a W-9 with Melissa ISD s financial office prior to the issuance of a purchase order. INVOICE: The following rules apply to render an invoice for payment: Each invoice will reference the correct Melissa ISD Purchase Order Number. There must be a separate invoice for each Purchase Order.

4 Each invoice will be submitted in duplicate. Invoices will be accepted only for services/equipment/supplies that have been delivered and received, and/or if required, installed. Specifications Part A: Melissa ISD seeks 65 Interactive Displays 65 Inch (No mount needed or cabling, Carts Provided by GC, Can include services for mounting on cart) Manufactures that will be acceptable bids listed below Samsung Smart BenQ Ricoh Part B: Melissa ISD seeks 8 Samsung Non Interactive Displays inch ( Must be Magic Info Compatible, Mounts and cabling done by GC, can include hanging on wall bracket and setting up to Magic Info Server) Part C: Melissa ISD seeks 30 Lab computers ( Imac New or Referb Need to have latest OS or capable) Processor: Intel I5 Memory: 8 GB RAM (minimum) HDD: 256 GB SSD (minimum) Warranty: 3-year manufacturer s warranty (minimum) Part D: Melissa ISD seeks 90 Chromebases or Complete Chromebox setups for labs. Part E: Melissa ISD seeks 10 professional grade laptop computers.. ( Toshiba A50 is the model we want) Processor: Intel Core i5 Processor (minimum) Memory: 8 GB DDR3 RAM (minimum) Screen: 14 Screen (minimum) 15.9 Screen (maximum) Optical: DVD/RW (Can be external) Wireless: A/G/N Wireless Warranty: 3-year manufacturer s warranty (minimum) Accessories: Carry Case Part F: Melissa ISD seeks 120 Chromebooks HP 11 G5 EE Part G: Melissa ISD seeks 4 Carts that can fit minimum 30 Units (Anywhere Cart AC Plus) Part H: Melissa ISD seeks 20 Document Cameras (Avermedia M70) Part I: Melissa ISD Seeks 6 Laser Projectors (Epson or Equivalent)

5 Projector Mount and wiring are already done by GC, the only thing we need is for hang and setup with TruLink wall plates. Part J: Melissa ISD seeks 5 HP Laser Printers for Labs (black and white) and 2 HP Color Laser Printers for Office use and Library use. All bids can be done in parts or as a whole.