Commport Internet EDI EDI with Burlington Coat Factory. Order (850) Purchase Order Change Request (860) Advance Ship Notice (856) Invoice (810)

Transcription

1 Commport Internet EDI EDI with Burlington Coat Factory Order (850) Purchase Order Change Request (860) Advance Ship Notice (856) Invoice (810) October, 2017

2 2 General Information For general instructions on how to access Internet EDI, how to navigate the system or generate an invoice please visit the Help Section within Internet EDI or reference your Internet EDI User Guide. Within this Hub Guide are details regarding key pieces of information or steps that are required for the hub Burlington Coat Factory. Bold is used to list fields that will always need to be manually entered. Italics is used to list fields that have a special note. Fields that are typically pulled from the Shipment or Sales Order are listed with no emphasis. These will need to be manually entered if you are creating a manual Invoice Hub Profile Hub ID: 1656 Transactions: Purchase Order (850), Purchase Order Change Request (860), Advance Ship Notice (856), Invoice (810), Business Process Overview 1. Post PO 2. Apply 860 if you have received one 3. Create Shipment a. Pack Shipment b. Review Packing c. Complete Shipment d. Review and update Ship Date e. Complete ASN 4. Invoice from Shipment a. To Invoice from Shipment b. Invoice will be available in the invoice tab once the shipment is completed c. Review and Confirm all Invoice detail d. Complete Invoice

3 3 Internet EDI Transaction Specific Documentation Purchase Order Change Request (860) Purchase Order Change Requests must be applied to the Purchase Order before you create a shipment The Purchase Order must be Posted before you can apply the Purchase Order Change Request If you have already started a shipment, cancel the shipment which will turn it into an open order again. Then you can apply the Change Request and create the shipment off of the updated order. Advance Ship Notice (ASN, 856) Header Information 1. Select a Ship From and Ship To location a. Ship From Name b. Ship From Location Number c. Ship To Name d. Ship To Location Number e. Ship To Address f. Ship To City g. Ship To Province / State Code h. Ship To Postal / Zip Code i. Ship To Country 2. Verify or enter Shipment Summary. a. My Order No b. BOL No (Bill of Lading Number) c. PRO / BILL 3. Enter Carrier Details a. SCAC Code b. Trans Method c. Routing 4. Enter Load Details a. Lading Qty b. Total Weight and Unit of Measure c. Total Volume and Unit of Measure d. Packaging Type e. Ship Status f. Special Handling Items to be shipped Verify or edited items that will be shipped and quantities. Pack Shipment Pack the items to match how they will be shipped

4 4 Finishing you Shipment Save the Shipment and Review Packing Print Labels Complete Shipment! Shipment Notes Any shipment that exceeds the average weight limit of 62,942 lb. (28,550 kg) and a volume of or 2,700 cubic feet ( cubic meters) is indicative of a second shipment. The second shipment is going to be necessary or already has taken place therefore a second ASN becomes necessary to define the second shipment. If an ASN has already been sent and the shipment exceeds the average weight limit of 62,942 lb. (28,550 kg) and a volume of or 2,700 cubic feet ( cubic meters; A modification to adjust the first ASN will also be required as there are now 2 shipments with each shipment uniquely identified by an ASN. Invoice (810) Invoicing from a Shipment will pre-populate the Invoice with all data that is available in the system. Header Information 1. Verify or enter the Remit To and Ship To. a. Name b. Location Number c. Address Line1 d. City e. Province/Stat f. Postal/Zip Code g. Country 2. Verify or enter the Invoice Details. a. Invoice Date b. PO NO c. Internal Order No d. Invoice No e. PO Date f. Currency g. Vendor 3. Charges & Allowances is optional a. Type of SAC (Mandatory if a Charge or Allowance is sent) b. Type of Service (Mandatory if a Charge or Allowance is sent) c. Percent d. Method of Handling e. SAC Description f. Amount 4. Verify or enter the Shipment Details a. Shipment Date b. Units Shipped and Unit of Measurement c. Type of Location

5 5 d. Carrier e. Probill No f. Method of Payment g. Trans Method h. Location description i. Routing Line Item Detail Information If you are invoicing from a Shipment the Line Item details will be pulled from the original document. 5. Edit or Verify a Line detail to change details Complete Invoice! Need Help? Check out our online Help available on any screen within Internet EDI. Look for the Help Button with the blue questions mark found on the top right hand corner of your screen. There you will find our training videos, and specific details about each document and the business process embedded into Internet EDI. Please visit our website Internet EDI Q&A, support@commport.com, or call us any time at (905)