TENDER NOTICE. Subject: Call for Quotation for an integrated system for the physical property measurements at low temperature and high magnetic fields

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1 INDIAN INSTITUTE OF TECHNOLOGY BHUBANESWAR , ORISSA, INDIA Ph: FAX No TENDER NOTICE Date: Subject: Call for Quotation for an integrated system for the physical property measurements at low temperature and high magnetic fields Tender Reference IIT-BBS/ENQ/BS/Phys/Equipment/004/09-10 Price of Tender Document Nil Last Date and Time for receipt of 04/03/2010 afternoon tender offers TIME AND DATE FOR OPENING 06/03/2010 forenoon of tender (Technical) Address for Communication As stated below Contact Telephone Numbers Phone: For technical details contact through Sealed tender offers are invited in two separate covers (Technical and Commercial Bids) from eligible manufacturers/suppliers or their direct Indian agents for supply of the following equipment(s) as per prescribed specifications with the institutes terms and conditions overleaf. Please send your quotation to: The Registrar, INDIAN INSTITUTE OF TECHNOLGY BHUBANESWAR BHUBANESWAR , ORISSA, INDIA Fax No , With attention to HOD School of Basic Sciences and Dr. Niharika Mohapatra Note: Please indicate on the top of the envelope CIF Laboratory Equipments

2 Technical specifications of Physical Properties Measurement System (PPMS) Principal: Computer controlled cryogen free PPMS working in the temperature (T) range ( K or better) and high magnetic field (9 Tesla or higher) for broad range of measurements viz. electrical (AC, DC) and thermal transport, DC magnetization and heat capacity for different kinds of samples like polycrystalline, single crystalline, thin films and nanocrystalline samples with following specifications as the prerequisite. Superconducting Magnet: Longitudinal configuration with minimum field of ±9 Tesla ( or higher) and with very good field uniformity in the sample space, highly stable low noise bi-polar power supply with over voltage protection, control modes consisting of Persistent and Driven modes with Linear, Oscillating, No Overshoot provisions. Temperature Control: Vibrating Sample Magnetometer (VSM): Heat Capacity Measurement System: AC-DC Electrical Transport Resistivity option: Temperature range ( ) K or higher (preferred accuracy: ±1% in zero to full magnetic field), temperature stability of preferably ±0.2% or better for T < 10 K and ±0.02% or better for T > 10 K, having all the control modes (No Overshoot, Fast Settle and Sweep modes) A fast, sensitive and fully automated Vibrating Sample Magnetometer with longitudinal configuration: magnetic field, VSM vibration and moment detection all along vertical axis, sensitivity: <10-6 emu, relative noise: (6 x 10-7 emu / Hz or less), accuracy: 0.5 % or better Working temperature: (2 350) K or wider range, cryo-pump for producing high vacuum at the sample space (<10-4 torr), resolution of measurement: 10 nj/k@2k or better Four independent channels to be used for van der Pauw and four-wire resistance measurements (up to three or more samples in a single sequence), AC preamplifier, on board calibrated resistors, AC resistivity with 5-wire configuration and the capability to do Hall Effect, I-V characteristics, and critical current measurements in a single add-on package, frequency range from 1 Hz to 1 khz or higher, Thermal Transport System: Thermal conductance measurement (preferred accuracy: ± 5 % or better), Seebeck Coefficient measurement (preferred accuracy: ± 5 % or better) in the range: 1 μv/k - 1 V/K or

3 higher, AC resistivity measurement with less noise due to induction effect Computer: Control, Data acquisition and analysis: Power requirements: Latest laptop/desktop system with Pentium core-2 DUO processor, speed 3 G Hz or better, 300 Gb HDD or better, 1.44 FDD, 4 Gb SD RAM or better, DVD writer with Multimedia kit, 2 serial & 1 parallel port, operating software & printer or any other latest configuration. Complete computer (PC) based control of all operation, associated electronic control module, Windows based software for automatic data collection and data analysis, user friendly and multi-licensed. 220/240 volts AC, Single phase, Frequency: 50 Hz Accessories: (1) VSM sample holder for poly/single crystal, thin films and liquid samples. (2) Micro calorimeter, sample frame etc. for heat capacity measurements. (3) Low temperature controller, current source, nano-voltmeter, lock-in amplifier and all the necessary electronics (4) Horizontal and vertical rotators to obtain information about angular dependence with standard and high resolution motors (4) Vacuum pumps and all the necessary components to make the unit self-contained Optional Features: (1) High temperature magnetization measurements with VSM up to 1000 K (2) He 3 option to go down to 300 mk (3) Multifunctional probe to perform some new experiments Note: Please quote individual price for individual components Terms &Conditions: 1) Enclose the pre-installation guide for the details on power and room plan 2) Vendor should have 3 or more users available in last 5 years in the Eastern Zone of India(Enclose full list of users in India) 3) 3 years essential spares including all important control electronics should be provided. The detailed list of spares to be enclosed. 4) One set of operating manual and service manual (in English) should be provided with the equipment. 5) Routine training on Principal s Supply Centre and Application Laboratory for two weeks as well as training during installation at site free of cost. 6) Minimum five representative data with standard samples should be provided to establish performance of the instrument. 7) Apart from the specification given above, all the higher specification, resolution, and advance in-built technology model as well preferred. 8) The manufacturer has to stand guarantee for the relocation of the PPMS once the permanent campus of IIT Bhubaneswar gets ready for operation. They must be in a position to dismantle the setup in the present campus and re-install it to

4 the new campus. Necessary charges for the same may be shown separately in their offer. General: Printed supporting documents of the manufacturer of the equipment for the quoted items should be provided (as far as possible). Upon receipt of your quotation, the technical committee will have the review meeting. Selection mainly based on technical features will be invited to present a seminar before a joint technical and purchase committee meeting to finalize the order. TERMS & CONDITIONS FOR SUBMISSION OF QUOTATION FOR SUPPLY OF STORES ORDERED 1(a) Rate: The rate quoted must be net exclusive of packing, forwarding, freight, and all other incidental charges. All the charges like excise duty, packing & forwarding, sale tax, freight, Insurance, Handling charges etc, if applicable must be shown separately. The stores are required to be dispatched by passenger train for Bhubaneswar or by road transport or delivered at this Institute under the supplier s own arrangement free of additional charges. The risk of damage or loss in transit if any will be the supplier s. In case the aforesaid terms are not considered, acceptable charge payable will be required to be specified clearly at ad variorum or lump sum rate. Manufacturers price list wherever applicable, should be submitted. 1(b) Excise Duty & VAT: Rates inclusive of Excise Duty and Sales tax will be preferred. However, where quoted separately, the Excise Duty & Sales Tax rate as applicable should be clearly mentioned. 1 (c) Way Bill : This may be issued against consignment note in original & a copy of Invoice. 2 a) Consignee: All stores are required to be consigned to the Registrar, Indian Institute of Technology, Bhubaneswar , Orissa (Attn: Principal Investigator, Project Name, and Name of the School). b) Disposal of Dispatch Documents: The railway receipt/pwb/consignment Note along with the relevant bill in triplicate and challan in duplicate should be dispatched to the Registrar IIT Bhubaneswar, Bhubaneswar immediately on completion of dispatch. If these documents do not reach the Registrar in time all wharfage/demurrage, if any will be recoverable from the suppliers. 3. Delivery Period: The stores are required to be delivered / dispatched within 180 days from the date of receipt of the order by the supplier. All offers of delivery should be made exstocks, and a clear note should be inserted in case ex-stock delivery is not possible. 4. Quality & Specification of Stores: The stores offered should be of the best quality available, unless otherwise specified confirming strictly to the specifications cited. The Institute reserves the right to reject the stores as found unacceptable on these grounds.

5 5. Liquidated Damages: If a firm accepts an order and fails to execute the order in full or part as per the terms and conditions stipulated therein, it will be open to this Institute to recover liquidated damages from the firm at the rate 2% of the value of the undelivered stores per month or part thereof, subject to a maximum of 10% of the value of the undelivered stores. It will also be open to this Institute alternatively, to arrange procurement of the required stores from any other source at the risk and expense of the firm, which accepted the order but failed to execute the order according to stipulated agreed upon. 6. Submission of Quotation: All quotations must be forwarded in sealed cover by mail or hand only (Ordinary Post/Regd.post/Speed post/courier) addressed to the Registrar, (Attn: Name of the Person mentioned in the enquiry, Name of the School), Indian Institute of Technology, Bhubaneswar , Orissa, so as to reach within the specified period. The reference to the Enquiry No. and the last date for submission must clearly be super-scribed on the sealed envelope. To ensure receipt of quotations in time intending suppliers are advised to mail them 7 clear days in advance. If no counter offer is made in the quotation, it will be taken for granted that the offer is strictly in accordance with the specification and term and conditions laid down in the tender notice. 7. Opening of Quotation: Every quotation will be opened at the office of the concerned School/Centre, IIT Bhubaneswar, Bhubaneswar, at the time and date on the tender form. Time of commercial bid opening will be communicated (to those who qualify in the technical bid) through and a firm may send its accredited representative to witness the opening if it so desires. 8. Period of Validity: A quotation shall remain valid for acceptance at least for a period of 120 days from the date of opening. 9. Sales & Income Tax Clearance: The intending supplier must be a registered dealer under Central Sales Tax Act. In such cases the Intending supplier has to furnish this institute its Sales and Income Tax Clearance Certificate (up to date). 10. Warranty: Five years onsite maintenance and warranty for the instrument with factory trained engineer). 11. Payment: 90% to 95% of the Payment will be made by a crossed account payee cheque or RTGS, normally within 30 days from the date of receipt of the bill of the stores in good order and condition, and its successful installation/training & satisfactory performance. 11a. Performance guarantee: The remaining 10% to 5% of the payment will only be released after the performance Bank Guarantee is produced for the same amount. IMPORTANT 1. Director of IIT Bhubaneswar may accept or reject any or all the bids in part or in full without assigning any reason and does not bind himself to accept the lowest bid. The Institute at its discretion may change the quantity / upgrade the criteria / drop any item or part thereof at any time before placing the Purchase Order. 2. In case of any dispute, the decision of the Director of this Institute shall be final and binding on the Bidders.