INDIAN COUNCIL OF AGRICULTURAL RESEA~f{ SPEED POST KRISHI BHAWAN : NEW DELHI

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1 .~ :-\~t~~.>:! t ~' I ~~;~.~~ ~... -", ' INDIAN COUNCIL OF AGRICULTURAL RESEA~f{ SPEED POST KRISHI BHAWAN : NEW DELHI F.No.8(06)/2016-Genl. Admn. Dated:,~May, 2016?-> To As per list enclosed. Subject: TENDER FOR AWARD OF CONTRACT FOR COMPREHENSIVE ANNUAL MAINTENANCE OF GESTETNER COPY PRINTERS INSTALLED AT ICARHQRS... Sir. Sealed quotations are hereby invited on behalf of Secretary, lcar for the award of Comprehensive Annual maintenance. Contract CAMC) of Gestetner Copy Printers installed at lcar Hqrs. In case you are interested to undertake the work, you are requesteq to send your Quotation in a sealed cover super scribed as "CONTRACT FOR COMPREHENSIVE MAINTENANCE OF GESTETNER COPY PRINTERS INSTALLED AT ICAR HQRS." accompanied by a Demand Draft of Rs.1 0,000/- as earnest money drawn in favour of Secretary, lcar. which should reach the undersigned latest by 3:00 PM on The quotations may be dropped in the Tender Box kept outside Room No. se' lcar, Krishi Bhawan, New Delhi-lIOOO!. The quotations will be opened on the same day at 3.30 pm in Room No.S06, lcar. Krishi Bhawan, New Delhi, in the presence oftenderers who may wish to be present. Yours. fait~fully,.~i> ~JIf:, (Ajai Verma) Under Secretary (GAC) Copy to : ARIS Cell, KAB-I, Pusa for displaying the tender on ICAR Website.

2 Terms & Conditions I. The palticipated firm should be an authorized service provider of Ricoh. A copy of authorization of Ricoh may be enclosed. 2. Correction or over-writing in the tender documents is not permissible. Every sheet of the Tender document and the terms and conditions should be signed and stamped by the authorized signatory of the firm. 3. The competent authority in the council shall have the right to reject all or any of the offers, accept more than one offer, and assign part of the job... J.. That the firm should send the quotation in a sealed cover super scribed as "CONTRACT FOR MAINTENANCE OF RICOH GESTETNER COPY PRINTER MODEL INSTALLED AT lear HQRS.". 5. Each pages of the tender should invariably be signed by the tenderer. 6. The rates of AMC should be quoted as per Annexure-I. The details of the finn, etc may be quoted as per Annexure-I I. 7. The rates quoted in the tender should remain valid for one year period from the date of issue of letter by the Counc il identifying the successful firm. No change of rates shall be entertained during the contract period. S. A demand draft of Rs.l 0,000/- as Earnest Money, in favour of Secretary, lcar is to be enclosed alongwith the quotation. No quotation shall be considered without the earnest money deposit. Demand Draft drawn in favour of any officer other than "Secretary, lcar" will not be accepted and the tender will be rejected. The earnest money will be refunded only after the finalization of the contract and no interest will be paid on earnest money.. 9. I n case vio lation of any terms and condition on the part of the firm is noticed andlor the services are found unsatisfactory, performance security can be forfeited at the discretion of the Competent Authority. FlIIther in case the complaint is not attended promptly and within the specified time the work will be got done from other sources at the contractor's risk and cost. In this regard the decision of the Competent Authority in Council shall be final and binding on the contractor. 10. Rates once finalized will not be enhanced during the period of the contract. I!. The contract may be considered for extension by mutual consent and for such further period as may be agreed upon subject to approval of the competent authority in the Council. 12. I n case, the successful bidder shows inability at any stage, after the contract is finalized and awarded, for whatsoever reason(s), to honour the contract, the earnest moneyl performance security deposited would be forfe ited. 13. Mere quoting lowest rates will not amount to commitment for award of contract. 14. The outer c leaning of the systems and accessories will be done free of cost once in a quarter.! 5. It shall be the responsibility of the firm(s) to make all the machine work satisfactorily throughout the contract period and also to hand over the systems to the council in working condition on the expiry of the contract. 16. The firm will provide genuine parts of Ricoh copy printer and in case of replacement of parts is needed, the pans shal I be of the same make. In the event of their non-availability, good quality parts should be used under intimation to this office. 17. Any reported fault would be taken up by the AMC engineers within two hours. Any further delay will not be enteltained and shal l also invite a penalty as deemed fit by the Council. As far as possible, the repairs would be carried out on-site itself, however, in case the equipment is taken to the workshop, the finn would provide, a stand-by for the same. IS. The firm shall depute at least one resident engineer at the council's hqrs. during the entire period of contract on fu ll time basis. The firm shall avoid frequent change of the engineer and if at all it is necessary at times, due to unavoidable reasons, intimation to the effect should be sent in advance. 19. No advance payment in any case would be made. However payment will be made on quarterly basis after the submission of user satisfactory reports alongwith the bill of each quarter. 20. To avoid interruption in the official work at the council, standby inventory of copy printers should be kept in the counci l. ' 21. The equipment's are placed in various rooms of lcar at Krishi Bhawan,. As the contract shall be comprehensive, hence, if the firm wishes to inspect the equipment' s, the same may be done between

3 10.00 A.M. to 4.00 P.M on working days. No extra cost for initial repair shall be given to the firm. Hence, the rates to be quoted by the firm shall be on as is and where is basis for the machines. 22. T he competent authority in the council reserves the right to cancel the contract at any time during the currency of the contract without giving any reason. 23. The firm whom the tender will be awarded, will have to deposit the performance security equal to 10 % of the total amollnt till s Llch time the period of contract expires. 2'-1. During the contract period, if it is found that the firm is not adhering to the terms & conditions of the contract, contract would be terminated without any notice and performance security would be forfeited. 25. While submitting the quotations, the firms shall also submit a duly signed copy of the terms and conditions of thi s tender document thereby accepting these terms and conditions. 26. The firm w ill provide maintenance and repair service on holidays, in case of emergency. 27. Penalty as deemed fit by the competent authority in the council will be deducted in case of any of the ite ms is not repaired w ithin 24 hours of reporting of fault. 28. If any di spute(s) arises between the council and the firm with reference to the contract, the council will dec ide it and its decision will be binding on the firms. Terms & conditions are acceptable Dated (Authorized signatory of the firm)

4 ANNEXURE-I QUOT A l ion FOR A WARD OF COMPREHENSIVE CONTRACT OF ANNUAL MAINTENANCE OF GESTETN E COpy PRINTER INSTALLED AT ICAR HQRS Name of the firm Address Phone No.lMo bile No.: DO N 0.fPay Order No.: dated Sl.~o. Equipment Quantity Comprehensive AMC rate Total Comprehensive in Rs. (Each Machine)* AMC amount* in Rs. I. Ricoh CJ estetner 03 * COP: printel "Rates may be quoted \\ Ith Taxes Included.

5 N an1 e of tb e firn1 : Annexure - II Re g i stered / Postal Address: I 1. I E- mail Address i / PAN No. " J. V A TITIN No., if applicable 4. Bank Details : 1. Bank. Name. 2. Brach Address oj. 3. Account No. 4. Type of Account (Current/Savings)