April 8, 9, and Embassy Suites Westport Parkway LaVista, Nebraska EXHIBITOR PROSPECTUS

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1 American Society for Clinical Laboratory Science-IA American Society for Clinical Laboratory Science-NE American Society of Clinical Pathology (ASCP) CLMA Great Plains Chapter Philippine Association of Medical Technologists, USA, inc., NE Chapter 2015 Spring Meeting April 8, 9, and Embassy Suites Westport Parkway LaVista, Nebraska EXHIBITOR PROSPECTUS ASCLS-IA, ASCLS-NE, CLMA Great Plains Chapter, ASCP, and PAMET, USA-NE invite you to take part in our Joint Spring Conference April 8 th through 10th at the Embassy Suites Hotel in LaVista, Nebraska. This year s program will include speakers covering the latest technical information for the Clinical Laboratory Scientist as well as addressing challenging administrative issues facing today s laboratory managers. Included with this prospectus is an Application for Exhibit Space and specific information regarding what is included in the booth rental. The deadline for securing booth space is February 28, If you are not able to take part in the exhibits, but wish to provide sponsorship for the event, a Sponsorship Form is also included. Sponsorship or other donations toward speakers, breaks or meals is always appreciated and recognized. We thank you for your continued support of our Iowa and Nebraska laboratory organizations and look forward to seeing you in LaVista! Please feel free to contact either of us with any questions you may have. Exhibit Chair, Amy Frank x.5515 amy.frank@va.gov Judy Jackson jjackson@mvrbc.com

2 GENERAL INFORMATION - EXHIBITS Exhibitors are scheduled to set up Tuesday, April 7 th and active through Thursday, April 9 th. Exhibits open from 11:30 1:30 Booth Information Each booth rents for $650 for the first booth and $450 for the second. The contract and payment are due no later than February 28, Checks should be made payable to: ASCLS/CLMA/ASCP/PAMET Spring Meeting. This year we are happy to again offer PayPal for paying with a credit card! If you prefer this option, please contact Amy Frank for detailed instructions. There will be an additional $10 for a single ($660 total) and $15 ($1115 total) for a double booth for the use of PayPal. Booth rental includes two conference registrations for each day. Additional meal tickets can be purchased for $30.00/person. Vendors may attend any of the breakout or general session lectures. Exhibit Service Contractor The Embassy Suites Hotel will be handling all exhibit services. Contact information is below. Items will be received by Embassy Suites up to three days in advance of the exhibition. Please contact Embassy Suites at with questions regarding additional supplies, furnishings, freight or shipping. INBOUND SHIPMENTS Please include the following information on your inbound package label: ASCLS-IA, ASCLS-NE joint meeting Attn: Company name/cell number Embassy Suites La Vista Westport Parkway La Vista, NE Arrangements to receive 10+ packages and pallets must be made in advance. Embassy Suites is not responsible for any damaged packages and has the right to refuse any shipments Embassy Suites is not responsible for helping unload any delivery truck that may drop off shipments. The Hotel does not own a forklift. Hours for Receiving Freight Monday-Friday: 7AM-4PM, at the back dock of the Conference Center Saturday-Sunday: By the Embassy Suites Front Desk Normal Delivery Times UPS: 11am 1pm FedEx: 9am 12pm Incoming Packages Envelopes and Small FedEx/UPS Carrier Company Boxes.No Charge All Packages 5-10 pounds..$5.00 per package

3 All Packages pounds $10.00 per package All Packages pounds $15.00 per package All Packages pounds $20.00 per package All Packages 51+ pounds $25.00 per package All Packages held over 4 days..$2.00 per package per day All Normal Size Pallets..$75.00 per pallet All Oversized Pallets..$ per pallet All Pallets held over 2 days $50.00 per day All packages not claimed after 30 days will be discarded! Hotel Arrangements The Embassy Suites has a block of rooms set aside for this meeting at a rate of $139.00/night. When making reservations, please call and indicate that you will be attending the Iowa/Nebraska Laboratory Meeting. Reservation information is below.

4 EXHIBITOR RULES AND REGULATIONS Contract for space: The application for space and the formal notice of assignment constitutes a contract for the right to use the space allotted. In the event of fire, strikes or other uncontrollable circumstances, this contract will not be binding. Use of space: No exhibitor shall assign, sublet, or share the whole or any part of the space allotted without the knowledge and consent of the convention committee. Aisles must be kept clear. Exhibitors must comply with all safety, fire and health requirements during set-up, operation and teardown. Exhibit space: Each 8 x 10 exhibit booth shall have pipe and drape, one 8 ft skirted table and 2 chairs and includes electrical. Assignment of space: The committee will assign what is considered best space available. Exhibitor will be notified, in writing, of booth assignments prior to the meeting. All dimensions and locations of the booths on the floor plan are believed to be accurate. The committee reserves the right to make modifications to the floor plan as deemed appropriate. Space is assigned on a first-come-first-served basis. No space is assigned without the official contract and payment of the exhibit fee. Hours of the exhibit: Wednesday, April 8 and Thursday, April 9, 11:30-1:30 Dismantling: Exhibitor expressly agrees not to teardown the exhibit or do any packing before closing hour of the exhibit on Thursday, April 9 th at 3:30. Teardown must be complete by 5:00 PM. Exhibit hall admittance/badges: Exhibitors must furnish the committee with an advance list of all their representatives. Badges will be required to be admitted into the exhibit hall for all convention attendees, including exhibitors. Liability: ASCLS-IA, ASCLS-NE, ASCP, PAMET and CLMA officers or committee members of the same, will not be responsible for the safety or the property of the exhibitors, their agents or employees, from theft, damage or fire, accident or other cause, but will use reasonable care to protect the exhibitors from such loss. Exhibitors wishing to insure their goods must do so at their own expense. Care of building/equipment: Exhibitors, or their agents, shall not injure or deface the walls or floors of the building or booths. No signs or other articles shall be posted, nailed or otherwise attached to the floors, walls, furniture or fixtures. Cancellation and refund policy: All booth cancellations must be submitted in writing to the committee. Full refunds, less $50 administrative fee, will be made for canceled booths on or before March 15, NE Tax ID #:

5 American Society for Clinical Laboratory Science-IA American Society for Clinical Laboratory Science-NE American Society of Clinical Pathology (ASCP) CLMA Great Plains Chapter Philippine Association of Medical Technologists, USA, inc., NE Chapter 2015 Spring Meeting APPLICATION FOR EXHIBIT SPACE Application for exhibit space at the 2015 Conference indicates the applicant s willingness to abide by all accompanying exhibit terms and conditions, general regulations as well as such additional rules and regulations as the conference management deems necessary for the success of the exhibition. Full payment for each booth must accompany this application. You may fill this out electronically and it to amy.frank@va.gov. Checks should be payable to? Joint Conference. Tax ID#: Company Name*: Contact Person*: Mailing Address*: Phone*: Cell phone: *: Product/Company description*: Check PayPal Option* Number of booths: x $650 = or (+$10) Number of additional booths: x $450 = or (+$15) Total: or *PayPal Option (Please contact Amy Frank for instructions)

6 Paper applications and checks should be mailed to: VA Medical Center PLM&S (113) Attn: Amy Frank 601 Hwy 6 West Iowa City, IA Electronic applications should be ed to: amy.frank@va.gov American Society for Clinical Laboratory Science-IA American Society for Clinical Laboratory Science-NE American Society of Clinical Pathology (ASCP) CLMA Great Plains Chapter Philippine Association of Medical Technologists, USA, inc., NE Chapter 2015 Spring Meeting SPONSORSHIP FORM To help make the conference a success, we ask for your sponsorship in any way you d like. There are options below, but donations are appreciated and recognized in many different ways. Please designate if you would like to sponsor other events or activities not listed at the bottom. All sponsors will be acknowledged in printed material as well as in signage at the conference. Company Name: Address: Contact Person: Phone Number: Sponsorship amount: $ Cost for conference activities is listed next to each item. Sponsorship money can be used to sponsor all or part of the activity. Please makes checks payable to:. The tax ID#: Continental Breakfast ($1,000) Keynote Speaker ($1,000) Lunch ($2,000) Breakout Speaker ($500) Break ($625) Other (please designate)

7 Please send paper copies of this form and checks to: VA Medical Center PLM&S (113) Attn: Amy Frank 601 Hwy 6 West Iowa City, IA Electronic copies may be ed to: amy.frank@va.gov For payment via PayPal, please contact Amy Frank for detailed instructions.