TRANSPARENCY REQUIREMENT REGULATIONS 2015 The Transparency Code for Smaller Authorities (Parish Councils with a turnover of less than 25,000)

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1 Councllor Mrs A Elkn The Bungalow Coton Hll MLWCH Stafford ST80EH Telephone emal angelaelkn@lvecouk BA Bougbey Bents Cottage The Bents LEGH Stoke on Trent ST04QD cerkcvmlwchfradswellstaffslcgovuk TRANSPARENCY REQUREMENT REGULATONS 205 The Transparency Code for Smaller Authortes (Parsh Councls wth a turnover of less than 25000) Publcaton of the followng nformaton Fnancal Year Endng 3 March 205 End of Year Accounts Annual Governance Statement nternal ndependent Report Varances between Fnancal Years endng 3 March 204 and 3 March 205 (3 pages) Bank Reconclaton Earmarked Reserves tems of Expendture above 0000 Lst of Councllors as at 3st March 205 M Baggaley KBamett DrMCalhaem A Elkn R Hocknell M ngram S Ncholls G Walker H Waters Charman Vce Charman Publc Land and Buldng Assets Brck Kln Pts Mlwch Car Park at Fradswell (n the process of beng transferred to Fradswell Vllage Hall Trustees) Bus Shelter at Mlwch Vllage Hall

2 Secton - Accountng statements 204/5 for r ;;;~-0;;;--;;;;;---~/;:r;a~---;~;;;;; c;-~ ~~~~~~mbeo~~here: ~-;;/~ Readers should note that throughout ths annual return references to a 'local councl' or 'councl' also relate to a parsh meetng 3A' ' ~ a: rr f (+) Annual precept v" 't 3 ~~;:;::athe' lb ' c7~ '" J (-) Staff costs 6 r- (-) All other payments ~ j Total balances and reserves at the end of the year ' Must equal ( +2+3) - (4+5+6)" - L r-d;cl~~~re oj Y:7'4 cj / ~ --;r---r r -~ote T~~-fu~;-- (ncludng chartable) ~ ~ ~ ' j of all current and depost bank accounts cash holdngs ' 'and short term nvestments held as at 3 March - to agree wth ; bank reconclaton '2 7~" l f / t or payments as recorded n the cash book less staff costs (lne 4) and loan nterest/captal repayments (lne 5) The sum /;?AC/ f /(/J&? ' Total expendture /-/ C/ /VV'/rP Total cash and short term nvestments -;;-~~~~-b~~ro~~;;-t bJ3 Total fxed assets plus other long term nvestments; and assets t j ' Total expendture or payments made to and on behalf of all : employees nclude salares and wages PAYE and N (employees and employers) penson contrbutons and employment expenses Total expendture or payments o~ captal and nterest made durng : the year on the councl's borrownqs (f any) ' J6~ (=) Balances carred forward o ~ ;~~~::;:~;~~::;~~~~ ;~C~~:~~k~~:~her g () :'E xc d' u es any grants receved ~ g~(j (::;7(/(/ (-) Loan nterest/captal repayments J jj/' //L 5 -fl /~~ 4 : '7~?~ ~ Total amount of precept receved or recevable n the year ; Total balances and reserves at the begnnng of the year as recorded n the fnancal records Value must agree to Box 7 of : prevous year The orgnal Asset and nvestment Regster value of all fxed long term assets owned by the councl as at 3 ' '':amsasrecths plus other The outstandng captal balance ~~;t-"3-m;rch ~ thrd partes (ncludng PWLB) The~~u~-cl a'~ts as soletrust~e - - of alllo~~-~f~-~ --J f~;:-~~d;-res~;~ble '[;;:- ---' managng trust funds or assets NB The fgures n the accountng statements above do not nclude any trust transactons J " j certfy that for the year ended 3 March 205 the accountng statements n ths annual return present farly the fnancal poston of the councl and ts ncome and expendture or properly present recepts and payments as the case may be confrm that these accountng statements were approved by the councl on ths date: =-~~~~~=~-~~~ ; and recorded as mnute reference: : -~~-:--~2f ~~~~~- -~-:~~ Sgned by Char of the meetng approvng these accountng statements ~~ -&~;~~~~~~-~ -~ -~-~~ ~=:-~ ~~~~~ --Date Page 2 of 6 =~~:-~ ~~~~C~~~~~J~=:-:

3 Secton 2 - Annual governance statement 204/5 our responsblty for ensurng that there s a sound system of nternal control ncludng the preparaton of the accountng statements We confrm to the best of our knowledge and belef wth respect to the accountng statements for the year ended 3 March 205 that: We approved the accountng statements prepared n accordance wth the requrements of the Accounts and Audt Regulatons and proper practces : prepared ts accountng statements n the by law We mantaned an adequate system of nternal control ncludng measures desgned to prevent and detect fraud and corrupton and revewed ts effectveness way prescrbed t& l~ made proper arrangements and accepted responsblty for safeguardng the publc money and resources n ts charge -~ has We took all reasonable steps to assure ourselves that there are no matters of actual or potental non-complance wth laws regulatons and proper practces that could have a sgnfcant fnancal effect on the ablty of the councl to conduct ts busness or on ts fnances only done what t has the legal power to do and has compled wth proper practces n dong so durng We provded proper opportunty durng the year for the exercse of electors' rghts n accordance wth the requrements of the Accounts and Audt Regulatons the year has gven all persons the opportunty to nspect and ask questons about the councl's accounts nterested ~ We carred out an assessment of the rsks facng the councl and took approprate steps to manage those rsks ncludng the ntroducton of nternal controls and/or external nsurance cover where requred [6 -- -r ~ le;- : dated :l'2 ZZRZ? t sh-;;dh~-e abo~t- ts busness L actvty durng the year events takng place after the year- " end f relevant ncludng 4;- ~ 'h;;~~t-;~f o:~::~ a sole managng trustee we dscharged our responsblty n relaton: to the accountablty for the fund(s)/assets ncludng fnancal/ {~t~g2 ts ;-;~-~nsbte~-~h~~; ;t~--- managng trustee of a local trust or trusts J J Sgned by: Char dated ~~~~~-:~~S;--~~~:~---~= -~ ~~~= ~ \s/04/20\5; ~::~:~~~-~~~~ dated jp/{ltllj *N~te\;8:ease;RrOV\Qe' e>(plaratbf to: me extern~audt0"ona sefj~tqtesheetfqre~ch~n9~;re~po~'se' 'De~cFDehow tl:le'c9'umclwl'lad(llr~ss the weaknesses dentfed: "c -" j 9- ~~~;~~~~~~~:~::-~t:~~~t~bl;)-~~-;-~~-;;pa~;t;-~~-the-~~ Ths annual governance statement s approved by the councl and recorded as mnute reference person ndependent of the fnancal controls and procedures to gve an objectve vew on whether nternal controls meet the needs of the councl --- -t ~ responded to matters brought to ts [ attenton by nternal and external audt --- :-----tdscl;;-~~d~~~r~h~~ commtments events or transactons occurrng ether durng or after the year-end have a fnancal mpact on the councl and where approprate have ncluded them n the ~e:~~~: and re~ured~~~~:ende~~:=:at~n arranged for a competent -8--W~co-~~;de~~d;heth~~;ny ltgaton-';;lt~~;;;----'------' l ~- - --~----~ " We took approprate acton on all matters rased n reports /': from nternal and external audt Er the fnancal and other rsks t : faces and has dealt wth them properly t':') We mantaned throughout the year an adequate and effectve system of nternal audt of the councl accountng records and control systems consdered 5 -'- Page 3 of 6

4 Secton 4 - Annual nternal audt report 204/5 to ;~~ ~~t/t~0d{l;;;; }~J;)jE:~ :~ }~ ~~n no <:o~~~/~e~~~ The councl's nternal audt actng ndependently and on the bass of an assessment of rsk carred out a selectve assessment of complance wth relevant procedures and controls expected to be n operaton durng the fnancal year ended 3 March 205 nternal audt has been carred out n accordance wth the councl's needs and planned coverage On the bass of the fndngs n the areas examned the nternal audt conclusons are summarsed n ths table Set out below are the objectves of nternal control and alongsde are the nternal audt conclusons on whether n all sgnfcant respects the control objectves were beng acheved throughout the fnancal year to a standard adequate to meet the needs of the councl "'es' A Approprate accountng records have been kept properly throughout the year B The councl's fnancal regulatons have been met payments were supported by nvoces all expendture was approved and VAT was approprately accounted for v ~ cs: L C The councl assessed the sgnfcant rsks to achevng ts objectves and revewed the adequacy of arrangements to manage these ~ o The annual precept requrement resul~ed from an adequate budgetary process; progress aganst the budget was regularly montored; and reserves were approprate E Expected ncome was fully receved based on correct prces properly recorded and promptly banked; and VAT was approprately accounted for F ~~~sset~nd K a~~~~e n n n n n n --- ~( ' E~ '/ : n n Accountng statements prepared durng the year were prepared on the correct accountng bass (recepts and payments or ncome and expendture) agreed to the cash book were supported by an adequate audt tral from underlyng records and where approprate debtors and credtors were properly recorded ' \JES ' :~ES; and ~~p~~~ma~~~~=~ Perodc and year-end bank account reconclatons were properly carred out J n~~stm~~~eg~~~rs we~e co~~le~~d c l~ E$ Petty cash payments were properly supported by recepts all petty cash expendture was approved and VAT approprately accounted for G Salares to employees and allowances to members were pad n accordance wth councl approvals and PAYE and N requrements were properly appled '/ES Trust funds (ncludng chartable) The councl met ts responsbltes as a trustee ' 5 [ ~ ~ ~ L For any other rsk areas dentfed by the councl (lst any other rsk areas below or on separate sheets f needed) adequate controls exsted: Name of person who carred out the nternal audt J ~~~:~v~~a~ -~b73~~3r;~-~'t:t J~~-~~'~ ~ Sgnature of person who carred out the nternal audt L:~~~~~- Page 5 of 6 ---j Jl-t?~/-3L?~~ Date

5 MLWCH wth FRADSWELL PARSH COUNCL Fnancal Year Endng 3 March 205 SECTON - THE STATEMENT OF ACCOUNTS Varances n Fnancal Years Endng 3 March 204 and 3 March 205 Box on Secton Varance % Varance Explanaton ncrease + Requred Decrease - Yes = > 249 >5% 2 Precept % No 3 Other Recepts % Yes 4 Staff Costs No 5 nterest / Repayments No 6 Other Payments % Yes 9 Fxed Assets No

6 MLWCH wth FRADSWELL PARSH COUNCL Fnancal Year Endng 3 March 205 SECTON - THE STATEMENT OF ACCOUNTS EXPLANATON FOR V ARANCES 2 Sheet Box No 3 Other Recepts Fgure n 204 Column Fgure n 205 Column Varance VAT Return ncrease 76 ncrease n Fshng Lease Rent 25 Recept of Mlwch Play Area Fund Donaton 70 8

7 Box No6 Other Payments Fgure n 204 Column Fgure n 205 Column Varance General Admnstraton ncrease 69 Accountants Payroll Fee (late nvoce from 34) 75 ncrease n LGA 972 s37 payments 228 Decrease n SPCA subscrpton (20) No Road sgns purchased (72) Mlwch Webste Fee (2 years) 7 Decrease n VAT payments (4) -43

8 MLWCH wth FRADSWELL PARSH COUNCL Fnancal Year Endng 3 March 205 BANK RECONCLATON Prepared by B A Boughey ClerkRFO 3 March 205 CASH BOOK Balance brought forward Plus: Recepts Less: Payments (392577) BANK Nat West Sort Code Reserve Account Current Account Less Unpresented Cheque (6200)