CHECKLIST A. Antarctic Stations and Subsidiary Installations

Transcription

1 Resolution 3 (2010) Annex CHECKLIST A Antarctic Stations and Subsidiary Installations This checklist could also be used to help prepare for, and guide, inspections of remote camps and refuges that are not subsidiary facilities of a station. Some items on the checklist may not be relevant to the inspection of such remote camps and refuges. When planning inspections, the checklist should be examined and adapted for the particular facility to be inspected INDEX SECTION 1. GENERAL INFORMATION SECTION 2. INSPECTION DETAILS SECTION 3. STATION PERSONNEL SECTION 4. PHYSICAL DESCRIPTION OF THE STATION SECTION 5. SCIENTIFIC ACTIVITIES SECTION 6. TOURIST AND NON GOVERNMENTAL ACTIVITIES SECTION 7. LOGISTICS AND OPERATIONS A. COMMUNICATIONS B. TRANSPORT C. FUEL STORAGE / USE D. POWER GENERATION AND MANAGEMENT E. WATER SYSTEMS SECTION 8. MANAGEMENT OF DANGEROUS ELEMENTS A. HAZARDOUS CHEMICALS B. FIREARMS / EXPLOSIVES SECTION 9. MEDICAL CAPABILITIES SECTION 10. EMERGENCY RESPONSE CAPABILITIES SECTION 11. MATTERS RELATED TO THE MADRID PROTOCOL A. EIA B. CONSERVATION OF FLORA AND FAUNA C. WASTE MANAGEMENT D. PROTECTED AREAS SECTION 12. OTHER MATTERS A. MILITARY SUPPORT ACTIVITIES B. ANTARCTIC TREATY LEGISLATION

2 ATCM XXXIII Final Report SECTION 1 - GENERAL INFORMATION 1.1. Name of station visited ATS Electronic Information Exchange System (EIES), as agreed by Resolution 6 (2001), Appendix 4. Available at section Information Exchange. COMNAP website ( Operating nation(s) EIES- Permanent Information (Operational information-stations) COMNAP website ( Responsible agencies or ministries Contact National Authority for detailed information, if applicable 1.4. Location EIES- Permanent Information (Operational information-stations) COMNAP website ( Date established EIES- Permanent Information (Operational information-stations) COMNAP website ( if applicable 1.6. Station current and past status ( year-round, seasonal, temporarily closed, closed, no longer exists-clean up activities in progress ) EIES- Permanent Information (Operational information-stations) COMNAP website ( if applicable

3 Checklist A Antarctic Stations and Subsidiary Installations 1.7. Operational language(s) of the station 1.8. Main uses of the station EIES 1.9. Plans for future use of the station Contact National Authority for detailed information (it should be born in mind that this is information that station staff may not always have exhaustive knowledge of. That is why such information should also be checked with the National Authority) International logistic cooperation Contact National Authority for detailed information SECTION 2 - INSPECTION DETAILS 2.1. Date To be filled by the inspection team 2.2. Time of visit To be filled by the inspection team 2.3. Duration of visit To be filled by the inspection team

4 ATCM XXXIII Final Report 2.4. Last inspection (nation(s), date) ATS website (a list of past inspections and their reports, when available, can be found in + document verification (copies of previous inspection reports available) SECTION 3 - STATION PERSONNEL 3.1. Name of person in charge of station EIES-Pre-season information 3.2. Total number of personnel on station at the moment of the inspection. Average and maximum population on station COMNAP website ( Number of science personnel on station at the moment of the inspection. Average and maximum number of science personnel on station 3.4. Number of over-wintering personnel, if applicable 3.5. Nominal/Optimal capacity of station EIES - Permanent Information (Operational information-stations)

5 Checklist A Antarctic Stations and Subsidiary Installations 3.6. General training - including on: fuel management, waste management, first aid, SAR activities, medical evacuation procedures, fire fighting, etc Training focused on the requirements of the Antarctic Treaty and the Environmental Protocol. SECTION 4 - PHYSICAL DESCRIPTION OF THE STATION The National Program s website may contain additional details 4.1. Area covered by station (surface area of station footprint) 4.2. Number and type of buildings, including their purpose + field verification 4.3. Age and state/condition of buildings field verification 4.4. Construction works currently in progress or recently completed + field verification 4.5. Map(s) of station showing buildings, services and other major structures and facilities + document verification 4.6. Description of major aerial systems (antennas) + field verification 4.7. Description of other major on or under ground- services (power, water, sewage, etc.)

6 ATCM XXXIII Final Report + field verification 4.8. Port or dock facilities (wharf, craft landing site, anchorage) Description and condition + field verification 4.9. Roads (length, type of surface, condition) + field verification Airstrips. Status (active/not active), length, type of surface (snow, ice, gravel) and landing gear suitability (wheel, ski, both). Methods and frequence of maintenance. Period of operation COMNAP s Antarctic Flight Information Manual (AFIM). + field verification (inspectors should check, through observation on site, the information provided by AFIM to find out the degree of concordance and the need for likely update of AFIM s information) Helipads (diameter, surface and condition) COMNAP s Antarctic Flight Information Manual (AFIM). Manuals and subscriptions to revisions of the AFIM are available through the COMNAP Secretariat + field verification (inspectors should check, through observation on site, the information provided by AFIM to find out the degree of concordance and the need for likely update of AFIM s information) Subsidiary facilities ( camps, refuges, depots, etc.). Status (active/not active), purpose, location and accessibility (by vehicle, by air, on foot). EIES - Permanent Information (Operational information-stations) SECTION 5 - SCIENTIFIC ACTIVITIES

7 Checklist A Antarctic Stations and Subsidiary Installations 5.1. Major scientific programmes supported by the station during the season in which the inspection takes place, and the following winter-over, if applicable Contact National Authority for detailed information EIES- Annual report (Scientific Information / Forward plans) 5.2. Dedicated permanent scientific facilities and other major scientific equipment on the station and subsidiary facilities EIES Permanent information (although EIES includes only information about automatic recording stations/observatories ) Contact National Authority for more detailed information 5.3. Number and nationality of science personnel from other National Antarctic Programs 5.4. Advance notice, use and control of radio-isotopes EIES (information exchange on the use of radio-isotopes is required by ATCM VI-6,Tokyo 1970) SECTION 6 - TOURIST AND NON-GOVERNMENTAL ACTIVITIES 6.1. Visits to the station by tourists or non-governmental expeditions. Frequency, method (cruise ships, yachts, aircraft), numbers, availability of visit records (type of information included) EIES -Pre-season information (Non-governmental expeditions) include data on proposed sites of tour operations) Contact National authority for more detailed information

8 ATCM XXXIII Final Report + document verification 6.2. Procedures developed to facilitate or control tourist and non-governmental activities (advance permission, maximum allowed length of the stay, restrictions on schedules, etc.) + document verification, if appropriate 6.3. Operational problems for the station caused by visitors (for example, unannounced visits, behaviour of visitors, etc.) 6.4. Environmental impact of visitors at the station or nearby (it was noted that inspectors should contact either the environmental officer or scientists at the station to properly answer this question) Describe any other NGO activity carried out at the station. EIES -Pre-season information (Non-governmental expeditions) can include information on NGO activities. SECTION 7 - LOGISTICS AND OPERATIONS 7.A. COMMUNICATIONS 7.A.1. Communication facilities. Types of links (HF, VHF, Internet, satellite, other) and methods of communication (voice, fax, , web, video conferencing/telemedicine, etc.) EIES Permanent Information (Communication facilities and frequencies) COMNAP s AFIM and ATOM (Antarctic Telecommunications Operators Manual). Updated versions of COMNAP s ATOM can be downloaded from (Members only/password required) Contact National Authority for more detailed information

9 Checklist A Antarctic Stations and Subsidiary Installations + document verification 7.B. TRANSPORT 7.B.1. Number and type of ground vehicles + field verification 7.B.2. Number and type of small boats + field verification 7.B.3. Number and type of fixed and rotary wing aircraft EIES- Pre-season information (Aircraft / Type of aircraft, planned number of flights, periods of flights or planned departure dates, routes and purpose) + field verification 7.B.4. Number of aircraft movements per year EIES- Pre-season information (Aircraft / Type of aircraft, planned number of flights, periods of flights or planned departure dates, routes and purpose) Contact National Authority for more detailed information 7.B.5. Frequency and methods of resupply Contact National Authority for more detailed information 7.C. FUEL STORAGE / USAGE 7.C.1. Fuel Contingency Plans / Fuel Management Plans. Availability and format EIES Permanent Information (Contingency Plans)

10 ATCM XXXIII Final Report + document verification 7.C.2. Types, amount and use of fuel (diesel, petrol, aviation fuel, etc.) + document verification 7.C.3. Types, number and capacity of station storage containers, including type of containment system(s) available + field verification 7.C.4. Monitoring of fuel pumping systems and storage tanks (method) + field verification + document verification 7.C.5. General description of fuel pipelines + field verification + document verification 7.C.6. Methods to transfer bulk fuel + document verification 7.C.7. Methods of emptying fuel pipelines (gravity, compressed air, etc.) 7.C.8. Field fuel depots (for example, quantity, type of fuel, type of containers, geographic location and distance to the station, and proximity to environmental values, such as freshwater systems, wildlife concentrations, etc.). 7.C.9. Responsibility for fuel management 7.C.10. Oil and other spills. Describe any spills over 200 litres (50 gallons) that have occurred during the past five years.

11 Checklist A Antarctic Stations and Subsidiary Installations COMNAP Accidents, Incidents and Near Misses Reporting System (AINMR) + document verification 7.D. POWER GENERATION AND MANAGEMENT 7.D.1. Electrical power and heat sources from fuel. Number, type and capacity of generation systems + field verification 7.D.2. Annual fuel consumption in generators and heaters (litres, m3 or metric tonnes) 7.D.3. Efficiency of the generation system. Average load (in KW) or output (in kwh) of the station. 7.D.4. Methods of energy conservation (strategies, procedures, equipment and/or infrastructure to conserve energy at the station) + document verification 7.D.5. Renewable energy sources (e.g., wind turbines, photovoltaic, solar hot water systems), purpose, and share of energy supplied. + field verification 7.D.6. Filtering and monitoring of emissions from generators and heaters (parameters measured, method, frequency and availability of records) + field verification + document verification 7.E. WATER SYSTEM 7.E.1. Availability and quality of water supply

12 ATCM XXXIII Final Report + document verification 7.E.2. Methods to supply and store water. Availability and quality of water supply. + field verification 7.E.3. Consumption of water per person/day. Distinguish between different water types, if appropriate 7.E.4. Methods of water conservation + field verification (if appropriate). SECTION 8 - MANAGEMENT OF DANGEROUS ELEMENTS 8.A. HAZARDOUS CHEMICALS 8.A.1. Types and quantities of chemicals + field verification 8.A.2. Storage and monitoring arrangements + field verification + document verification 8.A.3. Protection against leaks and spills + field verification 8.B. FIREARMS/EXPLOSIVES 8.B.1. Number, type and purpose of firearms and ammunition EIES - Pre-season information (Military) includes an item on Armaments + field verification

13 Checklist A Antarctic Stations and Subsidiary Installations 8.B.2. Amount, type and use of explosives + field verification 8.B.3. Storage of explosives and method of disposal + field verification SECTION 9 - MEDICAL CAPABILITIES 9.1. Medical facilities (X-ray, Anaesthetic equipment, surgery, dental suites, etc) + field verification 9.2. Medical personnel (general practitioner, nurse, paramedics, surgeon, dentist, other specialists) and specific training. + field verification 9.3. Number of patient beds + field verification SECTION 10 - EMERGENCY RESPONSE CAPABILITY General -a) Search and rescue capability (SAR teams, vehicles, aircraft, positioning systems), including types of scenarios covered and undertaking of SAR drills (frequency and relevant records) + field verification + document verification General -b) Accidents and incidents in the last year resulting in human death, significant injuries, significant damage to station facilities or to the environment General -c) Method of reporting accidents, incidents or near-misses

14 ATCM XXXIII Final Report COMNAP Accident, Incident and Near-Miss Reporting AINMR- system + document verification Medical - a) Mobile medical emergency response capability + field verification Medical - b) Evacuation plan for medical emergencies + document verification, if appropriate Fire- a) Fire emergency plan. Latest update + document verification, if appropriate Fire- b) Fire fighting equipment + field verification Fire- c) Training of personnel for fire fighting Fire- d) Fire fighting exercises (frequency, personnel involved, scenarios covered and relevant records available) + document verification Pollution (oil and chemical spills)- a) Risk assessment for spills Pollution (oil and chemical spills)- b) Training of personnel to deal with spills Pollution (oil and chemical spills)- c) Spill response exercises (frequency, personnel involved, scenarios covered and relevant records available)

15 Checklist A Antarctic Stations and Subsidiary Installations + document verification Pollution (oil and chemical spills)- d) Mobile spill response capability (boomers, adsorbent substances, pumps, centrifuge, other) + field verification SECTION 11 - MATTERS RELATED TO THE MADRID PROTOCOL 11.A. ENVIRONMENTAL IMPACT ASSESSMENT (EIA) 11.A.1. Degree of awareness of station management personnel of the requirement to conduct an EIA for all new activities 11.A.2. Availability of record/copies of EIAs for activities carried out in/by the station ATS website (note that only records of CEEs and IEEs are available at such a website) + document verification 11.A.3. Environmental monitoring of indicators of possible environmental impacts of the station or associated activities (parameters measured, method, frequency and availability of records) EIES annual report (Environmental Information-Monitoring activities report) + document verification 11.B. CONSERVATION OF FLORA AND FAUNA 11.B.1. Methods of making station personnel aware of the rules relating to the conservation of Antarctic flora and fauna

16 ATCM XXXIII Final Report 11.B.2. Wildlife or plant sites near the station + field verification 11.B.3. Activities undertaken in/through the station during the past year requiring taking and/or harmful interference permits.. Details of any damage or harm caused to flora and fauna. Availability of permits on station. EIES- Annual report (Permit information) + document verification 11.B.4. Non-native species. a) Measures taken to minimize introductions of non-native species (awareness programs, operational procedures, monitoring/surveillance programs), including relevant records; b) Are non-native species present?; c) If so, was the introduction managed in accordance with a permit?; d) For unintended introductions, what is known about the source and status and what actions have been / will be taken in response? EIES- Annual report (Permit information) + document verification + field verification 11.B.5. Problems with station personnel or visitors not observing the provisions of Annex II. 11.B.6. Local guidelines controlling human activities close to concentrations of wildlife, including use of aircraft, vehicle operations, hiking, etc. + document verification 11.C. WASTE MANAGEMENT 11.C.1. Availability of a Waste management plan for the separation, reduction, collection, storage and disposal of wastes. Adequacy and compliance with Annex III provisions.

17 Checklist A Antarctic Stations and Subsidiary Installations EIES- Annual report (Environmental information-waste management plans) + document verification 11.C.2. Responsibility for waste management on the station 11.C.3. Availability of waste production reports. Type of information included. + document verification 11.C.4. Waste classification system(s) at the station. + field verification 11.C.5. Methods of making station personnel aware of the provisions relating to waste management, including training and the need to minimize the impact of wastes on the environment. + field verification 11.C.6. Methods of treating and disposing of wastes at the station and subsidiary camps/refuges/depots, including use of landfill or ice pit. + field verification 11.C.7. Methods to store hazardous wastes until removal from the station. + field verification 11.C.8. Solid waste management facilities (e.g. incinerator, containers, transportation, etc). + field verification 11.C.9. Use of incineration; Disposal of ash; Control and monitoring of emissions. + document verification

18 ATCM XXXIII Final Report 11.C.10. Treatment and disposal of sewage and domestic liquid wastes; Monitoring of effluent (parameters measured, method, frequency and availability of records). + document verification 11.C.11. Methods of waste recycling. + field verification 11.C.12. Measures taken to prevent wastes which are to be removed from the Treaty area being dispersed by wind or accessed by scavengers. + field verification 11.C.13. Inventory of past subsidiary facilities (abandoned camps or refuges, old fuel depots, etc.), including information reported and latest update. EIES (Permanent information) may contain data on non-active refuges + document verification 11.C.14. Clean-up of the effects of past activities and future plans, if applicable.. 11.C.15. Problems with station personnel, station activities/infrastructure or visitors in relation to the provisions related to wastes. Measures taken in response (if applicable) 11.D. MANAGEMENT OF PROTECTED AREAS (ASPAs, ASMAs and HSMs) 11.D.1. Methods of making station personnel aware of the provisions relating to ASPAs, ASMAs and Historic Sites and Monuments. 11.D.2. ASPAs, ASMAs and Historic Sites and Monuments in the vicinity of, or containing, the station (type, name, site number)

19 Checklist A Antarctic Stations and Subsidiary Installations An updated database on protected areas can be found at the AT Secretariat s website, under section Environmental protection ( 11.D.3. Relevant management plans and maps of protected areas held on the station. + document verification 11.D.4. Entry by station personnel to ASPAs within the past year; Issue of permits and reasons for their issue. EIES - Annual report (Permit information) + document verification 11.D.5. Problems with station personnel or visitors not observing the provisions of protected areas. 11.D.6. Marking of the protected area(s) in the vicinity of, or containing, the station. field verification 11.D.7. Monitoring or management of protected areas 11.D.8. Additional steps that should be taken to protect the areas SECTION 12 - OTHER MATTERS 12.A. MILITARY SUPPORT ACTIVITIES 12.A.1. Describe any military support to the station

20 ATCM XXXIII Final Report EIES - Pre-season information (Military) includes an item on Military equipment + field verification 12.A.2. Details of military equipment held at station + field verification 12.B. ANTARCTIC TREATY LEGISLATION 12.B.1. Availability of Antarctic Treaty documentation on station + document verification