Spring Asphalt Pavement Conference & Equipment Expo

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1 The California Asphalt Pavement Association Conference Sponsorship Opportunities: $ 2,500 Reception Sponsor - (4 available) $ 2,000 Lanyard Sponsor - (1 available) All Platinum, Gold and Silver sponsorship benefits, PLUS: 6 more drink tickets for Gala Reception evening of April 25th from 5:30 p.m. to 7:30 p.m. (8 drink tickets total) Company signage placed at entrance to the reception You ll have 60 seconds to share your company information with a PowerPoint presentation (3-slides maximum) All Platinum, Gold and Silver sponsorship benefits, PLUS: 4 more drink tickets for Gala Reception (6 drink tickets total) Company signage placed at entrance to the conference Company name and / or logo on event lanyard $ 1,000 Platinum Sponsor / Non-CalAPA Member $ 1,500 All Gold and Silver sponsorship benefits, PLUS: 1 more conference ticket (2 free tickets total) 2 more drink tickets for Gala Reception (4 drink tickets total) 1 page handout inserted in meeting packet provided to all conference attendees $750 Gold Sponsor / Non-CalAPA Member $1,250 All Silver sponsorship benefits, PLUS: 1 free conference ticket 2 free drink tickets for Gala Reception $500 Silver Sponsor / Non-CalAPA Member $1,000 Sponsorship benefit includes: Inclusion in all Conference electronic communications promoting the event, on website and mentions in CalAPA publications Company logo printed on event materials Signage displayed at conference I would like to sponsor (please check): Reception Sponsor $2,500 Lanyard Sponsor $2,000 Platinum Sponsor $1,000 / $1,500 Gold Sponsor $750 / $1,250 Silver Sponsor $500 / $1,000 Sponsor Information: Company : Contact Name: Address: City : State: Zip: Phone: Attendee 1 : Attendee 2: Payment Information: Check in the of amount of :, made payable to: California Asphalt Pavement Association (CalAPA) Amex Master Visa Card #: Expiration: Card Code: Authorized Signature: Register online at or complete this form and return with check made payable to California Asphalt Pavement Association, or with your credit card information. Mail to CalAPA: P.O. Box , West Sacramento, CA Phone (916) or Sophie You at syou@calapa.net.

2 Exhibitor Registration Form Please fill out the registration form below and check the appropriate exhibitor boxes: Member Price / Non CalAPA-Member Price Indoor Exhibit $1,000 / $1,500 Electrical Power for Indoor Exhibitor YES NO Outdoor Exhibit $ 750 / $ 1,200 Indoor & Outdoor Exhibit Space $ 1,500/ $ 1,950 Outdoor Exhibit $ 950 / $ 1,400 Indoor & Outdoor Exhibit Space $ 1,650 / $ 2,100 Outdoor Exhibit $ 1,300 / $ 1,750 Indoor & Outdoor Exhibit Space $ 1,850 / $ 2,300 Outdoor Exhibit $ 1,600 / $ 2,050 Indoor & Outdoor Exhibit Space $ 2,150 / $ 2,600 Outdoor Exhibit $ 1,900 / $ 2,350 Indoor & Outdoor Exhibit Space $ 2,400 / $ 2,850 Indoor exhibit space rental includes two conference tickets and outdoor exhibit space rental includes one ticket. Additional tickets can be purchased 169 each (after April 9th $ 209) exhibit space rental + ticket (s) TOTAL $ Exhibitor Information: Company : Contact Name: Address: City : State: Zip: Phone: Attendee 1 : Attendee 2: Payment Information: Check in the of amount of :, made payable to: California Asphalt Pavement Association (CalAPA) Amex Master Visa Card #: Expiration: Card Code: Register online at or complete this form and return with check made payable to California Asphalt Pavement Association, or with your credit card information. Mail to CalAPA: P.O. Box , West Sacramento, CA Phone (916) or Sophie You at syou@calapa.net. 3

3 The California Asphalt Pavement Association Doubletree Hotel, 222 N. Vineyard Ave., Ontario, CA INDOOR Exhibitor Opportunities: $ 1,000 Indoor Exhibit Space / Non CalAPA-Member $ 1,500 Indoor exhibitor space includes: One 6 x30 table and two chairs 2 conference tickets Exhibitor ribbon on all conference attendee name badges Indoor Exhibit Space Information Tabletop displays or retractable banners are recommended but are not required. The dimension of each exhibit space is approximately 6 feet deep by 9 feet wide. Inside main conference room exhibitor space availability will be on a first-come, first-served basis upon receipt of payment. Exhibitor price subject to change for special requests or accommodation. Please contact Sophie You of CalAPA at or syou@calapa.net for details. Electrical service is available for an additional $40.00 per table, charged by the Hotel. If electrical service is needed please indicate that on your exhibit form and the fee will be added to your invoice. Fee subject to change. You are responsible for your own shipping costs for packages being shipped to the Doubletree Hotel. On your shipping label please reference the CalAPA Spring Conference,. Materials for the conference should arrive at the hotel no earlier than April 23. Shipments received prior to April 23 will be returned. Shipping address: Doubletree Hotel, 222 N. Vineyard Ave., Ontario, California Phone: (909) Please see attached, Shipping and Receiving Charges & Requirements document from the hotel. Exhibitor setup time: Tuesday, April 24, from 6:00 p.m. to 9:00 p.m. and on Wednesday, April 25, from 7:00 a.m. to 11:00 a.m. Alternate setup times may be available on a case-by-case basis. Please contact Sophie You at for specific requests. All exhibitors must be set up by Noon on Wednesday, April 25. Please exercise extreme caution to avoid damage to the Doubletree Hotel property. The exhibitor agrees to pay the cost of repairing any damage resulting from the exhibitor s equipment, displays or activities.

4 OUTDOOR Equipment Exhibit Space Outdoor exhibitor space includes: 1 conference ticket Exhibitor ribbon on all conference attendee name badges Member Price / Non CalAPA-Member Price Width x Length (Ft) Price Indoor & outdoor exhibit space 18 x18 $ 750 / $ 1,200 $ 1,500 / $ 1, x18 $ 950 / $ 1,400 $ 1,650 / $ 2, x18 $ 1,300 / $ 1,750 $ 1,850 / $ 2, x18 $ 1,600 / $ 2,050 $ 2,150 / $ 2, x18 $ 1,900 / $ 2,350 $ 2,400 / $ 2,850 Outdoor Exhibit Space Information All exhibit areas will be assigned on a first-come, first-served basis upon receipt of payment. Equipment setup time: Tuesday, April 24, 6:00 p.m. to 9:00 p.m. and on Wednesday, April 25, from 6:00 a.m. to 11:00 a.m. Alternate setup times may be available on a case -by-case basis. Please contact Sophie You at for specific requests. All exhibitors must be set up by Noon on Wednesday, April 25. Electrical power is available for an additional charge by the hotel. Additional power charges are between $200 to $500 per power drop. It is recommended that outdoor exhibitors bring their own source of power, such as silenced generators. Please contact Sophie You at for specific requests or questions. Fees subject to change. No additional hotel security will be provided beyond the normal daily service. No OPERATION of the equipment while conference is taking place. Please exercise extreme caution to avoid damage to the Doubletree Hotel property. The exhibitor agrees to pay the cost of repairing any damage resulting from the exhibitor s equipment, displays or activities. You are responsible for your own shipping costs for packages being shipped to the Doubletree Hotel. On your shipping label please reference the CalAPA Spring Conference,. Materials for the conference should arrive at the hotel no earlier than April 23. Shipments received prior to April 23 will be returned. Shipping address: Doubletree Hotel, 222 N. Vineyard Ave., Ontario, California Phone: (909) Please see attached, Shipping and Receiving Charges & Requirements document from the hotel. 2

5 CALAPA Spring Conference 2018 Shipping and Receiving Charges & Requirements Shipments must arrive at the Hotel no sooner than two days prior to event start date. All shipments that arrive before this time may not be accepted. Each box must have the following information clearly noted on it: conference/event name, name of the person to receive the shipment, the date of the event and the name of the Event/Catering manager. Number each box and list the number of items that are in the shipment (example - 1 of 5). The cost for acceptance, storage and handling for boxes is outlined below: Package Size In/out handling charges per Envelope $3.00 $3.00 Boxes per lbs.: 1-25 $5.00 $ $10.00 $ $15.00 $ over $75.00 $75.00 Crates under 150 lbs. $ $ Crates over 150 lbs. $ $ Storage per package per day Pallets 1/2 $ Pallets 1/2 Pallets Full $ Pallets Full The hotel must be informed in advance if a pallet/crate/etc. will need to be shipped to the hotel. The hotel must be informed of the size and contents (perishables/non-perishables). The hotel has the right to refuse acceptance of such items if not informed in advance. Pricing starts at $ per pallet/crate/etc. and may increase depending on weight/needs of storage. Contact our Front Desk department to coordinate pick-up/delivery of your parcels once you arrive on property. You will need to sign a receiving slip acknowledging delivery and authorizing payment in order to receive the shipment. Upon conclusion of the event, outgoing shipment arrangements can be made with your banquet captain. You are responsible for packing your materials for outgoing shipments. Any boxes/materials that are not properly labeled and/or are left behind will be discarded after seven days. All outgoing shipments must be made no later than 2 days after the event or additional charges will apply.